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Minutes of 5/12/2020

May 15th, 2020

Carroll Board of Selectmen
Meeting Minutes
May 12, 2020

“These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”

Minutes recorded by Kelly Trammell, Secretary
Board Members: Robert Gauthier Jr., David A. Scalley, Bonnie Moroney

Participating members: Jeremy Oleson, Tadd Bailey, Peter Eakley, Imre Szauter

The meeting was called to order at 2:00 p.m. by Chairman Gauthier.

Selectman Moroney made a motion to approve the minutes of 5/4/2020. Selectman Scalley seconded and the motion passed unanimously.

The Board reviewed a clarification letter for the NBCR Grant being handled by Allan Clark. Selectman Scalley made a motion to approve and sign the letter. Selectman Moroney seconded and the motion passed unanimously.

The Board reviewed a grant agreement to benefit the new building project. Peter Eakley prepared the document and said the grant amount would be for $241,000. It is a 50/50 matching grant therefore, the Town would be awarded $120,500. Selectman Scalley made a motion to approve and sign the grant. Selectman Moroney seconded. The Board, in a majority vote, accepted the terms of the Emergency Management Performance Grant as presented in the amount of $120,500 to purchase and install equipment in the community’s newly constructed Emergency Operations Center (EOC). Furthermore, the Board acknowledged that the total cost of the project will be $241,000, in which the town will be responsible for a 50% match ($120,500).

The Secretary advised the Board she had previously forwarded them information on the State of NH’s Emergency Relief & Recovery Grant. She said that any expenses due to Covid-19 could possibly be reimbursed through this grant however, you could not submit the same expenses to FEMA for reimbursement. She said she knew that Peter Eakley was tracking these expenses already for FEMA. The question was if the Board wanted to proceed with continuing to look for reimbursement through FEMA or look to the State. Peter Eakley states in his past experience, FEMA reimburses at almost 100%. He estimated the Town’s Covid related expense at approximately $5,000 at this time. The Board agreed to continue moving forward to pursue the FEMA reimbursement.


The Secretary advised the Board that the State is issuing stipends for first responders. At this time, it is unknown when the money will be dispensed. She asked the Board if they would like any qualifying employees to be paid now weekly or did the Board recommend waiting for the State’s payment. She said if the Board is going to wait, she prefers to pay the stipend as one lump sum. Selectman Gauthier said he would prefer to wait for the State’s payment to come in first and Selectman Scalley agreed. The Board agreed to wait and pay the stipend as one amount.

The Secretary said Erin Oleson had been in contact as the head of the Recreation Committee. She was asking for approval to purchase a laptop. The Board discussed the expense at this time and was questioning the Committee’s plans. Jeremy Oleson said he’d be in touch with Erin and get some answers for the next meeting.

Other:

Chief Bailey said he’d like to officially thank Imre Szauter on behalf of the Police Department. He presented Imre with a Distinguished Service Volunteer Medal and a citation. Imre was given a round of applause.

Selectman Scalley said he’d also like to thank Peter Eakley for his time and effort that he has put into handling paperwork on behalf of the Town. He said his experience has alleviated some pressure.

At 2:18 p.m., Chairman Gauthier made a motion to go into non-public session per RSA 91-A:3 for legal and town aid. The motion was seconded by Selectman Scalley and polled; Gauthier – yes, Scalley – yes, Moroney – yes.

The public phone portion of the meeting was discontinued.

At 2:25 p.m., Chairman Gauthier made a motion return to public session and seal the minutes. Selectman Moroney seconded and the motion passed unanimously. Chairman Gauthier made a motion to adjourn the meeting. Selectman Moroney seconded and the motion passed unanimously. Chairman Gauthier declared the meeting ended at 2:25 p.m.