Selectboard Meeting Minutes

Minutes of 4/13/2021

April 19th, 2021

Carroll Select Board
Meeting Minutes
April 13, 2021

“These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”

Due to the COVID-19/Coronavirus crisis and in accordance with Governor Sununu’s Emergency Order #12 pursuant to Executive Order 2020-04, this Board is authorized to meet electronically and did so through Zoom.

Minutes recorded by Heather Brown, Secretary
Board Members: David A. Scalley, Robert Gauthier Jr., Kenneth D. Mills

Members of the Public: Imre Szauter, Greg Hogan, Jeremy Oleson, Erin Oleson, Mike Hogan, Chris Pappas, Sandy Pothier

The meeting was called to order at 6:00 p.m. by Chairperson Scalley.

PLEDGE OF ALLEGIANCE

Chairperson Scalley stated the reason for the remote meeting is Covid.

Chairperson Scalley confirmed that everyone present could hear and speak, everyone confirmed.

Chairperson Scalley acknowledged that the Board would be doing roll call votes.

Chairperson Scalley asked participating members to state their location and if anyone was present. Chairperson Scalley, Selectperson Gauthier and Selectperson Mills all stated they were in the Fire Station EOC Training Room, also present in the room with the Select Board were Heather Brown and Imre Szauter.

APPROVE & SIGN THE MANIFESTS – Chairperson Scalley announced the approval and signing of the manifests. All acknowledged that they had signed.

APPROVAL OF MINUTES 4/7/2021 – Selectperson Mills made a motion to approve the minutes of 4/7/2021. Selectperson Gauthier seconded. ROLL CALL VOTE: Mills-AYE, Gauthier-AYE, Scalley-AYE. All in favor. The motion passed unanimously.

DRIVEWAY PERMITS - The Board reviewed two driveway permits (Seely and Kaufman/Kloos). Selectperson Mills made a motion to sign the two driveway permits. Selectperson Gauthier seconded. ROLL CALL VOTE: Mills-AYE, Gauthier-AYE, Scalley-AYE. All in favor. The motion passed unanimously.

SOLAR EXEMPTION - The Board reviewed a solar exemption for Carlson-Cunningham. Selectperson Mills made a motion to sign the solar exemption. Selectperson Gauthier seconded. ROLL CALL VOTE: Mills-AYE, Gauthier-AYE, Scalley-AYE. All in favor. The motion passed unanimously.

INTENT TO EXCAVATE - The Board reviewed four PA-38 forms (notice of intent to excavate) received from Pike Industries. Selectperson Mills made a motion to sign all four intent to excavate forms. Selectperson Gauthier seconded. ROLL CALL VOTE: Mills-AYE, Gauthier-AYE, Scalley-AYE. All in favor. The motion passed unanimously.

CATCH BASIN CLEANING – Greg Hogan explained that they had talked about cleaning the catch basins, pricing and money in the budget from last year for cleaning them and wanted to make sure that was still the case. Chairperson Scalley confirmed with Greg Hogan that he was referring to the catch basins around the new complex and asked that he hold off for another week while the final punch list is being put together with Imre Szauter and the task force and then going to be sent over to Ricci Construction. Chairperson Scalley also believes Latulipe owes one more cleaning, but wants to verify that first. Chairperson Scalley confirmed he would have follow-up information next week.

BUDGET DISCUSSIONS – Chairperson Scalley explained that after last week’s meeting there was $52,185 left over, as discussed on 4/7/2021 and is suggesting the Board put into the following accounts:

• $7,185 into TOWN OFFICERS – to add to Deputy Clerk position, highlighting the need to have a Deputy Clerk, given the recent circumstance, noting the position would provide coverage and backup.
• $15,000 into FINANCIAL ADMIN – split up amongst a few lines to cover the transition of having the land use position being covered by the admin, as well as the others that have come into help when needed for a few hours a week until the position is filled. It was also noted that there would be a transition/training period of the land use position and this would help with overtime, if necessary.
• $30,000 into LEGAL – looking at $70,000 for the SAU withdrawal and we only funded it for $35,000, further noting if we need it, it’s there.

Chairperson Scalley stated they are going to run the budget tight and only spend what they need to spend. He further stated that the total balance was brought to the default budget of $2,428,072.

Selectperson Mills addressed the PATRIOTIC PURPOSES line and confirmed that the line was zeroed out this year. Board discussion regarding the parade in May, noting last year there was no parade due to Covid and it would be short notice for this year, as well as limited participation in past. Selectperson Mills and the Board hope to see more participation in the future, noting it’s important to honor people that served the country, but we are also still dealing with Covid this year.

Selectperson Mills addressed the AIRPORT line, clarifying that the line was also zeroed out, as indicated at deliberation. The Board conformed it was zeroed out.


Chairperson Scalley asked the Board that if they were all in agreeance, he would like to work with the Admin. before the next meeting and input the amounts into specific lines of the budget and present at the next meeting. He also noted this a working budget and things can be changed as we move forward. The Board was in agreeance.

The Board will continue budget discussions at the next meeting.

Selectperson Mills updated the Board that from the last meeting he has been monitoring the American Rescue Plan and wanted to let anyone know that is interested, NHMA has a specific link for municipalities, noting it is very extensive, but a great resource.

FOLLOW UP:
TAX DEEDED PROPERTY, ROUTE 3 NORTH – Nothing new to report, still working on with Town Counsel.

SOUND PANELS – Chairperson Scalley stated everything is still on target. Electrician is expected this Friday 4/16 and installation starts next week as planned.

WATER REPORT – Nothing new to report.

RIGHT TO KNOW/SOCIAL MEDIA – Nothing new to report, still waiting Town counsel’s clarification of Primex’s vague response.

LAND USE SECRETARY POSITION – The Board stated that the interviews are scheduled for April 23rd. Board discussion regarding another application received today. The Board agreed that Selectperson Mills would contact the most recent applicant to schedule an interview on the 23rd as well.

HIGHWAY TRUCK & TRADE VALUE – Selectperson Scalley is still waiting to see if the dealership he spoke with will give more money for the trade. The trade amount Greg Hogan got was $17,000, Scalley explained that he got a verbal estimated trade amount of $20,000-$22,000, however that is dependent on the on the condition of the truck, he is still waiting to find out if someone from the dealership can come here to see or if picture would suffice.

RELEASE OF FUNDS TO THE PD FROM THE CRF FOR COMPUTERS/TECHNOLOGY – Board discussion of topic and agreeance that this was talked about last week and that they would proceed with the process.

SALE OF THE OLD FIRE STATION – Chairperson Scalley stated that he was going to be recusing himself from this topic and would not be participating in any of the conversation. Selectperson Gauthier explained that he is waiting for the cleaned-up deed covenants from Town counsel and confirmed with Selectperson Mills that he was also in agreeance of doing a sealed bid. Selectperson Gauthier stated that he would like to have a public hearing on April 27th at 5:00 p.m. to review the deed covenants, with input from the public, with the regular Select Board meeting to follow.

Selectperson Mills was in agreeance and would like to note that he would like to be included in the correspondence with Town counsel on the deed, so he could review prior to the next meeting. Selectperson Mills also asked if there was an answer to the question of town employees, members being able to bid on town property from the attorney. Selectperson Gauthier confirmed that Town employees and/or members could bid on the property, but it would have to be a sealed bid process.

Discussion between Selectpersons Mills and Gauthier regarding an appraisal. It was agreed that the Board would use the same company from 2018 and that there would be a fee for the appraisal. Selectperson Gauthier confirmed that he would contact White Mountain Appraisal to set up an appraisal.

Selectpersons Gauthier and Mills announced that there would be a Public Hearing on April 27th, 2021 at 5:00 p.m. to discuss deed covenants of the fire station. The Select Board meeting would follow.

OTHER:
Selectperson Mills updated the Board on the school withdrawal process. He also wanted to note that he is not deliberating with Selectperson Gauthier, as they are both on the committee. Board discussion regarding communication; the Board agreed that this is part of a committee and no decisions are being made, so conversation between Gauthier and Mills (both representatives on the SAU withdrawal committee) is permitted and not an issue. Noting next the SAU meeting in on April 29th at 5:00 p.m.

Selectperson Scalley informed everyone that there was an HVAC inspection with Imre Szauter today and everything went well at both buildings.

Discussion between the Board and Erin Oleson regarding the Rec. Program – number of children (between 8-12), number of weeks (6), number of counselors needed (3), head counselor (1), cost per student ($85), cost of program, Covid, etc. Discussion regarding the approximate cost to run the program ($19,000). Erin also noted that they would need to advertise that they are looking for a head counselor, as well as the need to know if the Rec. would be happening this year, as soon as possible, in order to put a deadline on registrations. Board agreed they would need definitive answers from Erin by the next meeting to make a decision.

The Board asked Erin Oleson to provide more information for the next meeting on the 27th (confirmed number of children, head counselor, counselors, cost, etc.).

Chairperson Scalley announced the next meeting will be Tuesday, April 27, 2021 at 5:00 p.m.

At 6:50 p.m., Chairperson Scalley announced that the Board with be going into non-public session per RSA 91-A:3 personnel and RSA 91-A:3 legal.

At 6:50 p.m., Chairperson Scalley made a motion to go into non-public session per RSA 91-A:3 legal. The motion was seconded by Selectperson Gauthier and polled; Gauthier – yes, Mills – yes, Scalley – yes.

At 7:19 p.m. Selectperson Mills made a motion to return to public session and seal the minutes. The motion was seconded by Selectperson Gauthier and polled; Gauthier – yes, Mills – yes, Scalley – yes.

At 7:19 p.m. Selectperson Mills made a motion to adjourn. Selectperson Gauthier seconded.
ROLL CALL VOTE: Gauthier – yes, Mills – yes, Scalley – yes. Chairperson Scalley declared the meeting ended at 7:19 p.m.