Selectboard Meeting Minutes

Minutes of 10/05/2021

October 5th, 2021

Select Board Meeting Minutes
Meeting Minutes
October 5th, 2021
7:00pm
“These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions, and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”
Minutes Recorded by: Elke Tonnesen
Board Members in Attendance: Chair David Scalley, Ken Mills, and Rob Gauthier
Public in attendance: Tadd Bailey, Chris Pappas, Imre Szauter, Bonnie Moroney, Greg Hogan, Ed Martin, Brian Mycko, John Foster, Mike Gooden, John Gardner, Vernon and Bobbi Amirault, June Rogier, William Emerson.

Call to Order

Pledge of Allegiance

Moment of Silence for Richard Nelson
Selectperson Scalley asks that a moment of silence is taken for Richard Nelson who recently passed away.

Approval and Sign Manifests
Selectpersons Mills and Gauthier note they have signed, Selectperson Scalley notes he did not get a chance yet but will after the meeting.

Approval of Meeting Minutes from 10/05
Selectperson Mills make a motion to approve the meeting minutes from 10/05, Selectperson Gauthier seconds. Selectperson Mills notes some spelling errors, all in favor, motion passes.

Water Warrants: Rynning, Skoglynd and Harley, Furness, Ouellette
Selectperson Mills moves to sign the water warrants, Selectperson Gauthier seconds, all in favor, motion passes.

Certificate of Occupancy - Vincent Sampo:
Selectperson Mills moves to approve the certificate of occupancy, Selectperson Gauthier seconds, all in favor, motion passes.

Budgets
Treasurer:
Bonnie Moroney speaks on this and breaks down the proposed budget:
01-4310.10-134 Deputy Treasurer $350.00
01-4310.10-135 Treasurer $5,400.00
01-4130.10-201 Training & Travel $525.00
01-4130.10-202 Office Supplies $400.00
Total $6,675.00

The amount reflects a $140.00 increase.

Selectperson Scalley, asks if the $100 increase is enough for the Treasurer.
Bonnie Moroney believes that it will be.
Selectperson Mills is concerned that $100 is not enough, and notes inflation.
Selectperson Gauthier figures that a 5% raise would bring the Treasurer line to $5,600.00. He also asks if there is any room in the supply line.
Both Selectperson Scalley and Bonnie Moroney state that that line should be left as is.
Selectperson Scalley would like the Treasure line, 01-4310.10-135, to go to $5,600.00 the rest will be left alone.
Selectperson Mills agrees.
This brings the total to $6,875.00 for the Treasurer.

Library:
John Gardiner speaks on this and breaks down the proposed budget:
01-4550.10-100 Librarian Salary $11,861.00
01-4550.10-200 Telephone $0.00
01-4550.10-201 Books $1,450.00
01-4550.10-202 Subscriptions $500.00
01-4550.10-205 Misc. $125.00
01-4550.10-208 Capital Items $150.00
01-4550.10-210 Computer/Software $200.00
01-4550.10-215 Audio/Video $450.00
01-4550.10-218 Dues/Training/Seminar $150.00
01-4550.10-220 Office Supplies $300.00
01-4550.10-222 Mileage $125.00
Total $15,311.00

John Gardiner notes that nothing has really changed, they would like 3% increase for librarian
Scalley asks if the salary is comparable with other salaries around the area.
John Gardiner states it is.
Selectperson Scalley notes that all other line items are staying the same.
Selectperson Mills questions inflation again and questions if it is reasonable that the line items stay the same.
John Gardiner notes that last year they didn’t spend as much, and they are catching back up. They have been very fortunate with donations in the last year as well as sales from books which go into a savings account. But there are a few things that they will need to get such as a table and shelfs that need attention.
Selectperson Scalley inquires about line items from 201 to 222, stating that they haven’t changed in the past few years, and is wondering where that money goes. Additionally, he wonders about this savings account mentioned.
John Gardiner states that the savings comes from book sales and those things. Also as of today’s date they have spent $2,300.00 out of $3,400.00 with still a few months to go. He states that they do usually expend it.
No further questions.

Trustee of Trust Funds: John Foster speaks on this and breaks down the proposed budget:
01-4130.10-138 Salaries $1170.00
01-4130.10-140 Training & Travel $710.00
Total $1880.00

Selectperson Mills inquires on the training.
John Foster states that there are some required training with the state that they are required to go to.
No further questions.

Cemetery: Ed Martin speaks on this and breaks down the proposed budget:
01-4195.10-100 Cemetery Salaries $1.00
01-4195.10-101 Cemetery Trustee Chair $400.00
01-4195.10.102 Cemetery Trustees (two) $600.00
01-4195.10-200 Maintenance $2,400.00
01-4195.10-201 Improvements $1,200.00
Total $4,601.00

Ed Martin asks the board if they would like to keep the scheduled 10th cut in the budget even though it is very rarely used?
Selectperson Scalley notes that they should keep it in the budget.
Selectperson Mills agrees.
Ed Martin also notes that they have been able to keep the budget down by doing things in house. He would like to make a note that there are no broken stones with some improvements that they have made. He also notes that the Greg Hogan and Scott Sonia have been a big help in keeping the cemeteries in great condition.
Selectperson Mills asks for clarification on the price and the lot layouts for the cemeteries.
Ed Martin breaks this down for Selectperson Mills.
Selectperson Scalley thanks Ed for all that him and his team have done to keep the cemeteries in such great conditions.
No further questions.

Food Truck Permit Fee:
Selectperson Scalley notes that they heard back from attorney’s office which stated that the select board is authorized to set a fee.
Selectperson Gauthier makes a motion to set the fee at $200.00, Selectperson Mills seconds, Selectperson Mills notes that after looking into the research and analysis he feels that $225 would be more appropriate.
Selectperson Mills moves to amend Gauthier’s motion of $200.00 to $225.00, Gauthier seconds the amendment, all in favor, motion passes. This will be an annual fee.

FOLLOWUP
Tax Deeded Property Route 3 North:
Nothing new

School Withdrawal:
Selectperson Gauthier speaks on this stating that Mark sent his first draft of the minority report to Ben Jellison, which they will be sending to legal for review, then it will be sent to the schoolboard and DOE by November 1st.

Certified Computers/Profile:
Selectperson Mills asks if the board would like Michael to come out to do an appraisal so that they can get a proposal to compare with what they have.
The board questions if there is a fee involved, Selectperson Mills is usure.
Selectperson Scalley makes a motion to authorize Selectperson Mill to spend no more than $300.00 on an appraisal fee for Profile, Gauthier seconds, all in favor, motion passes.

Sale of Old Fire Station:
Selectperson Mills notes that the deed restrictions were added to the flyer.
Selectperson Mills also states that Jay and Jeff from St. Jean Auction will be here on Thursday to put the signs up out front of the old fire station.
Selectperson Mills notes that there will be a select board meeting after the auction to accept or reject the bid. The board will retain the bid if it comes in insufficient.
Selectperson Gauthier questions that, he was under the impression that the select board meeting would be the auction.
Selectperson Mills relays that yes, he does remember that discussion.
It is agreed on by Selectperson Mills and Selectperson Gauthier that the select board meeting will be begin when the auction begins, and the agenda will be the auction itself.
Bonnie Moroney asks if this information is one the website.
Selectperson Mills states no not yet, but it can be once approved.
John Foster asked if these is a minimum that has been set for the bid.
Selectperson Gauthier and Selectperson Mills state no, but the board has the right to refuse after the bid.
Vernon Amirault asks where else the auction company will be advertising.
Selectperson Gauthier states that they will be advertising in three papers.
Selectperson Mills relays that they also will advertise on social media.
Selectperson Scalley suggests as a citizen of the town that they should put the sign above the marquee where the pancake breakfast sign is.
Bobbi Amirault asks if they need to take the letters off the marquee.
Selectperson Mills and Selectperson Gauthier state that no they don’t think so.
Bobbi Amirault states the lettering will be coming off on Saturday, so it will be open, and the sign can be put on the marquee.
Selectperson Mills states that the sign is double sided, but he can ask if they can get another sign.
Selectperson Mills asks to have the authority to work with St. Jean Auction on placing these signs where they will be most appropriately positioned. Selectperson Gauthier approves.
Selectperson Gauthier motions to approve the sign, Selectperson Mills seconds, all in favor, Selectperson Scalley abstains motion passes.
Selectperson Mill moves to approve the purchase and sales agreement, Selectperson Gauthier seconds, all in favor, Selectperson Scalley abstains, motion passes.

Building Cleaning Service:
Selectperson Scalley state we do have more interest but he would like to discuss in non-public

Grants
Nothing new

Snowmobile Trail/Parking/Town Hall Use
Selectperson Scalley speaks on this, in the last meeting there was concern about cleaning and any mess that will be made in the community room by the snowmobile club and who would be responsible for cleaning.
Brian Mycko states that there wouldn’t be any more snow tracked in than normal, he doesn’t see the issue.
Selectperson Gauthier questions who would be responsible for cleaning all of the water and asks where they were meeting before.
Brian Mycko states they were meeting at Four Seasons and they never had an issue with snow.
Selectperson Scalley asks why they are switching to the town hall.
Brian Mycko states that it is more convenient to meet at the town hall.
Selectperson Scalley asks even if they don’t approve a parking area.
Brian Mycko states that yes, people will still ride in, they will just park on the trail.
Selectperson Scalley asks if the snowmobile club will take responsibility for cleaning up the community room.
Brian Mycko notes that they always have in the past, and they will take responsibility and clean.

Veterans tax credit
Selectperson Mills states that legal has returned the verbiage to us with corrections.
Selectperson Scalley states that he received some feed back from a resident who is a veteran who is very happy that we are proceeding with this.

OTHER:

Selectperson Mills notes that he emailed the Disabled American Veterans commander in our area about us becoming a Purple Heart Community to help get some funding for the signs.
Ed Martin speaks on this and informs the board that his cousin Paul Martin has been working on this project as well with the state and he would be a great resource for the town.
Selectperson Mills asks that Ed Martin share his information with Elke so that she could reach out.
Selectperson Scalley states that he spoke with Tammy Dubreuil, her husband is a part of the VFW in Whitefield and she will pass this information along to him and hopefully we will hear back later this week.

Selectperson Mills speaks on the email the board received about the reporting requirements for the ARPA funds received stating that the date has been pushed back. Selectperson Mills notes that they will need to be able to show where they have put the money, what we are looking to do with the money, come up with an encumbrance from there, and to have it spent by 2026.
Selectperson Mills states that they still need to find an account, which can be interest bearing.

Bobbi Amirault asks a question about parking in front of the Post Office. She states that residents are running out of places to park to get their mail.
Selectperson Scalley states that there is nothing the select board can do.
Selectperson Gauthier states that signs have already been put up in front of the post office.
The towns people note concern that there can be cars that block the view of the road which also makes it hard to pull out. They ask if the state can do anything, both Selectperson Scalley and Chief Bailey state that the state will not intervene.

Chief Bailey states he followed up with the finance clerk as requested from last meeting. He relays that if they want the officer pay to go to $50.00/ hr from $40.00/ hr the detail rate would need to $69.16, plus the $2.00 admin fee, which would bring it to $71.16.
The break down for employee pay would be FICA at $3.10, Medicare $0.73, and NH Retirement $15.33, which is only for only Chief Bailey and Andrew Hennessey, where the town will then get that money from the detail rate when other officers work a detail.
Chief Bailey states that he will increase the admin fee to $2.84, to then make the detail rate an even $72.00. Chief Bailey also reiterates that this has no bearing on the tax payers, this is money that comes in from outside vendors.
Selectperson Gauthier verifies that there is then a $10.00/hr rate for the cruiser, which Chief Bailey confirms.
Chief Bailey states that additionally the detail rate increases by $25.00 after eight (8) hours, he proposes that the detail rate stay the same even after the eight hours, which will lead to less confusion and a lot of towns in the area are already practicing this.
Selectperson Scalley proposes that the cruiser rate increase to $13.00/hr
Chief Bailey points out that the Fire Department has always mirrored the Police Departments detail rate.
Scalley makes a motion to raise the detail rate to $72.00/hr and the cruiser rate to $13.00/hr, rate for both the Police and Fire Department, Selectperson Mills seconds. Selectperson Gauthier questions the equipment that is used by the Fire Department versus the Police Department, and the cost difference.
Chief Bailey states that most Fire details they use the pick-up truck, but he is unsure if they charge more for apparatus.
Selectperson Scalley would like to retract his motion until they hear from Chief Duncan, Selectperson Mills retracts his second.

Chief Bailey states that himself and Imre have started to organize the building keys, and would like copies of any written requests for keys that the select board has to verify all keys that have been issued.
Selectperson Scalley states they will look into getting those.

Selectperson Scalley states that next meeting will be held on October 12th, 2021 at 7:00 PM

Selectperson Scalley made a motion to go into non-public session at 8:32 p.m. per RSA 91-A:3, Legal and Personnel, Selectperson Gauthier seconded, all in favor, motion passes.
At 9:15 p.m. Selectperson Mills made a motion to return to public session and seal the minutes of the non-public session, Selectperson Gauthier seconds. All in favor, motion passes.

At 9:15 p.m. Selectperson Mills made a motion to adjourn the meeting, Selectperson Gauthier seconds. All in favor, motion passes.