Board of Adjustment Meeting Minutes

Minutes of 5/12/2022

May 24th, 2022

Town of Carroll
Zoning Board of Adjustment
92 School Street
Twin Mountain, NH 03595

Meeting Minutes
May 12, 2022
6:30 P.M.

A meeting of the Zoning Board of Adjustment was held in the parking lot of the Town of Carroll Town Hall.

Members Present: Chairman Aaron Foti, Vice-chairman Andy Smith, Anita Greer, Karen Moran, Janet
Nelson, Diane Rombalski (Alternate)

Public Present: There were no members of the public present.

Minutes Taken by: Karen Moran, in lieu of a secretary

Agenda Item #1 Meeting Called to Order at 6:36 P.M. by Chairman Foti

Agenda Item #2 Pledge of Allegiance

Agenda Item #3 Roll Call- Aaron Foti, Andy Smith, Anita Greer, Karen Moran, Janet Nelson.
Karen Moran motioned to appoint Diane Rombalski as an alternate member, Andy
Smith seconded, all were in favor.

Agenda Item #4 Approval of minutes Janet Nelson motioned to approve the January 13, 2022 minutes,
Andy Smith seconded. Aaron Foti, Andy Smith, and Janet Nelson approved the minutes,
as the members properly sworn at the time of the January meeting. Karen Moran motioned to approve the March 10, 2022 minutes, Diane Rombalski seconded. Aaron Foti, Karen Moran, and Diane Rombalski approved the minutes, as the attending members of the March meeting. Andy Smith and Janet Nelson abstained as they had not attended the meeting, and Anita Greer had not been a sworn member of the Board. There was not a meeting held in April 2022.

Agenda Item #5 Unfinished Business- Chairman Foti indicated the Selectboard had provided a response
to the ZBA concerns outlined at the March 10, 2022. The four page response is attached to the Selectboard meeting minutes of March 15, 2022.

Agenda Item #6 Public Hearing-there were no applications to review.

Agenda Item #7 New Business Election of officers
Discussion took place about the timing of officer elections. The Rules of Procedure indicate that officer elections happen in April. There was a consensus of the board to change the Rules of Procedure to reflect that the election of officers will happen at the first meeting of the ZBA following the Town Meeting.

Karen Moran motioned to appoint Aaron Foti as Chairman, discussion took place. Karen Moran, Andy Smith, Anita Greer, and Janet Nelson voted to approve Aaron Foti as
Chairman. Aaron Foti Abstained.

Karen Moran motioned to appoint Andy Smith as Vice-chairman. Discussion took place, and members Karen Moran, Aaron Foti, Anita Greer, and Janet Nelson voted to appoint
Andy Smith as Vice-chairman. Andy Smith Abstained.

Agenda Item #8 ZBA Rules of Procedure
Lengthy discussion took place regarding the checklist. It was agreed that the checklist should be used as a guide. Specific language will be drafted by the Chairman to add as an appendix to the Rules and Procedures of the ZBA. Suggested language was: “Adoptthe use of the checklist, as prepared and amended as deemed necessary by the ZBA, for
use as a guide to run meetings and public hearings.” Janet Nelson motioned to add the checklist as an appendix to the Rules and Procedures, and reference the appendix within
the Rules and Procedures. Anita Greer seconded the motion, all were in favor.

Additional Discussion Vice-chairman Smith expressed three concerns:
1. The Board Chairman and/or Vice-chairman should have keys to the town hall so meetings do not have to be held outside in the parking lot.
2. The Board should have a secretary so a member of the Board does not have to take minutes. Discussion took place regarding the Land Use Secretary’s assistance with emails, etc. during the workdays at the town hall. Discussion took place regarding a shared part-time person with Whitefield. Vice-chairman will draft a letter to the Selectboard about a secretary, send it Chairman Foti, who will distribute it to members for information only. No member needs to respond back about the letter.
3. Discussion took place regarding emails that are directed to the ZBA Chairman. Vicechairman
should be copied on those to ensure continuity in instance of the Chairman’s unavailability to attend a meeting. Concern was expressed over email communication, but Board determined that the concern was mitigated as long as
the email did not result in the Chairman and Vice-chairman discussing the email outside of a ZBA meeting.

Agenda Item #9 Karen Moran motioned to adjourn the meeting, Anita Greer seconded the motion. All in favor. The Chairman adjourned the meeting at 7:20 P.M. The next meeting date will be determined by the Chairman.