Selectboard Meeting Minutes

Minutes of 6/7/2022

June 14th, 2022

Carroll Board of Selectmen
Meeting Minutes
June 7, 2022

“These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”

Minutes recorded by Heather Brown, Secretary
Board Members: David Scalley, Ken Mills, Brian Mycko

Members of the Public: Imre Szauter, Rena Vecchio, Mike Gooden, Bobbi Amirault, Vern Amirault, Rebecca Pederson, Chris Pappas, Jeff Duncan, Matt Hunt

The meeting was called to order at 5:00 p.m. by Chairperson Scalley.

Pledge of Allegiance.

APPROVAL of 5/24/2022 SELECT BOARD MINUTES – Selectperson Mills motioned to approve 5/24/2022 Select Board minutes as written; Selectperson Mycko seconded. Discussion-Chairperson Scalley explained that the on page 3, last paragraph of the topic Driveway Permit/Asphalt Aprons, it should read: “Scalley confirmed that he would have the requirement added to the DRIVEWAY permit for the next meeting so the Board could review and approve.” The Board all agreed with the change. All in favor: Mycko-AYE, Mills-AYE, Scalley-AYE.

APPROVAL & SIGNING OF MANIFESTS – The Board all confirmed they had signed.

DRIVEWAY PERMIT (PEZZOLESI) – The Board reviewed the driveway permit. Selectperson Mycko made a motion to approve and sign the driveway permit. The motion was seconded by Selectperson Mills. Discussion-none. All in favor: Mycko-AYE, Mills-AYE, Scalley-AYE.

WATER WARRANT (RYNNING, STRICKLAND/CAMPBELL, GILMAN, O’BRIEN) – The Board reviewed the water warrant. Selectperson Mycko made a motion to approve and sign the water warrant. The motion was seconded by Selectperson Mills. Discussion-none. All in favor: Mycko-AYE, Mills-AYE, Scalley-AYE.

PROPERTY TAX ABATEMENT (ZACCARDI, ZORN, WHITE, MALONEY) – The Board reviewed the property tax abatement. Selectperson Mycko made a motion to approve and sign the property tax abatement. The motion was seconded by Selectperson Mills. Discussion-none. All in favor: Mycko-AYE, Mills-AYE, Scalley-AYE.

PROPERTY TAX ABATEMENT (MALONEY) – The Board reviewed the property tax abatement for Maloney, camper registered. Selectperson Mycko made a motion to approve and sign the property tax abatement. The motion was seconded by Selectperson Mills. Discussion-none. All in favor: Mycko-AYE, Mills-AYE, Scalley-AYE.

TAX LIEN ABATEMENT (MALONEY) – The Board reviewed the tax lien abatement for Maloney, camper registered. Selectperson Mycko made a motion to approve and sign the tax lien abatement. The motion was seconded by Selectperson Mills. Discussion-none. All in favor: Mycko-AYE, Mills-AYE, Scalley-AYE.

PROPERTY WARRANT (1st ISSUE) – The Board reviewed the 1st issue property warrant, totaling $3,509,784.87. Selectperson Mycko made a motion to approve and sign the 1st issue property warrant. The motion was seconded by Selectperson Mills. Discussion-none. All in favor: Mycko-AYE, Mills-AYE, Scalley-AYE.

HISTORICAL SOCIETY REQUEST (TENTS JULY 8, 9, 10) – Vern Amirault requested permission to erect tents for the events on July 8, 9, and 10, as well the use of the podium and sound system. Discussion regarding using the Town’s chairs and tables, noting years ago when the new buildings were being built, the Select Board at the time decided to stop lending out the tables and chairs because of the condition they were being returned in. The Fire Department offered the use of their tables and chairs for the event. Discussion regarding the possibly setting up for the event early. The Board all agreed that the Historical Society could use the Town’s podium and sound system.

ZBA RULES OF PROCEDURE/CHECKLIST (MILLS) – Selectperson Mills updated the Board that the ZBA is looking to incorporate checklists into their rules of procedure and in previous communications asked for legal counsel on this subject. Selectperson Mills explained that when the request was made, he had reached out to the Chair with previous emails received from NHMA with the use of links to be utilized first. Mills explained that he had not heard any more on the subject until it was on the agenda at the last meeting. Discussion regarding the use of checklists internally vs. adding them the Board’s rules of procedure. The Board asked Selectperson Mills to follow up with the ZBA.

TOWN CLERK PERFORMANCE – Chairperson Scalley explained that the Select Board asked the Clerk (Rebecca Pederson) to be here as the Board continuously get things last minute, noting that it is not fair to the Board, office staff, and others involved because a lot of time, effort, and jumping through hoops last minute to get something done, further noting it goes back to 2016 with deeding properties. Chairperson Scalley, speaking for the Board, asked the Clerk to better preplan and get things to Board in a timely fashion, noting the deeding of properties as an example, as the Board would appreciate it, noting it’s difficult to do things last minute and effects everyone. Pederson acknowledged.

Selectperson Mills explained that Scalley touched on the crisis management aspect, however he would like to add that he feels that this seems to be propagating from an effort to try to help people or try to facilitate things, that he does not feel fall within the purview of the office, for example, when deeding properties. Mills explained that the notices should be sent out and this should not be a hand holding expedition of calling the individuals up until the last minute; Mills explained that they receive their notice and it is their responsibility. Mills explained that the Clerk could make recommendations to the Select Board, however she should be following the same process for everyone with no exception, which would eliminate the crisis-like situations, which arise from trying to help by continuously reaching out to an individual until the last minute, and he would like to discourage the hand holding going forward.

Selectperson Mills also explained that there was training scheduled a couple months back, which was planned, that he also attended. Mills explained that the Clerk did stay for the first thirty minutes, however departed with Cindy (appraiser), with the intention of coming back in fifteen minutes, however never returned, noting that there was a lot of information covered regarding best practices that would help facilitate this type of thing, so everyone recognizes their role and responsibilities; Mills further noting that Pederson missed all of that. Mills reiterated that at the meeting the Clerk said she would be back in fifteen minutes, never returned and never followed up with the reasoning, noting that that is not the performance we are looking for in office holders in trying to do the Town’s business. Mills asked that, if at all possible, to remain with the training and engaged or give a reason, and maybe we could reschedule or find an alternative. Mills felt that it was brush off. Pederson responded that Cindy (appraiser) was there and she said that since she was up here, she would do the all the subdivisions and get all the maps, and since Crystal was at the meeting too, she could listen and learn, noting that’s why she went with Cindy (appraiser) and did not think it was going to take long, but does not remember saying fifteen minutes. Pederson also explained that that she was also helping customers, so Crystal could stay in attendance of the meeting, but in hindsight maybe the office should have been closed for the meeting. Mills agreed that closing the office the next time would be beneficial for being engaged and present in trainings, as well as first-hand information. Pederson acknowledged and stated that they would just close the office next time, Mills agreed and noted that sometimes you have to do what you have to do to get the training done.

Chairperson Scalley asked the Board if Becki (Pederson) could stay as he would like to discuss something in non-public legal. The Board agreed, as did Pederson.

FOLLOW-UP:

SCHOOL WITHDRAWAL –Chris Pappas announced that there is a meeting tomorrow (6/8) at 6:00 p.m. Brief discussion regarding the previous committee meeting. Pappas also indicated that the State meeting is Thursday, however this is not on the agenda.

250th ANNIVERSARY UPDATE – Rena Vecchio updated the Board, explaining that the email invites are ready and will be sent out soon, as well as, there are (4) banners that still need to be hung up. Discussion between Vecchio and Scalley regarding where the signs still need to be hung and scheduling when to get them up this week. Discussion between Vecchio and Mills regarding the sign on the Busy Bee (Vecchio would like to replace the 250th sign with a bigger one). Mills had no problem with Vecchio’s request.

DRIVEWAY PERMITS / ASPHALT APRONS (SCALLEY) – Chairperson Scalley explained that he has the information to add to the driveway permit, however he did not have time to do it for this meeting. The topic is tabled until the next meeting.

OTHER:
Selectperson Mills briefed the Board on the Veteran’s Tax Credit, noting it was discussed last fall and he believes that he was the point person on this. Mills explained that there was supposed to be a warrant article written last year to be voted on, since it is currently $500 and in 2018 it was adjusted by State RSA to be allowed up to $750. Mills further explained that it was brought to his attention today and after doing research the conclusion is that it did not get done last year and would like to do it this year.

Selectperson Mills updated the Board that he is still trying to get the invoice from the Airport Commission, noting that there have been some changes in the office. Mills also explained that the Airport Commission changed the night they have meetings to every 2nd Tuesday night at 6:30 p.m. Mills further explained that he spoke with the commission at the last meeting regarding his upcoming work schedule, as well as the possible conflict of the meetings also being the same night as the Select Board and his concern for the Town not having representation.

Selectperson Mills updated the Board on the Purple Heart status, explaining that he is working with Greg Hogan on identifying who the owners are in Town that have the Twin Mountain signs on their property, noting that all the signs are not on State property like originally thought. Mills further explained that they would be asking permission to the property owners before hanging the Purple Heart Community signs. Mills also mentioned that someone from another Town recently saw the article and reached out to him for information, because they would like to become a Purple Heart Community as well.

Selectperson Mills updated the Board on his upcoming work schedule, noting that he will be in training and have limited availability from July 14th to August 4th to attend meetings. Discussion regarding scheduling the next couple of Select Board meetings.

Chairperson Scalley wanted to mention that there was a great turnout for the Memorial Day Parade.

The next Select Board meetings will be June 21st, 2022 at 5:00 p.m. and July 5th, 2022 at 5:00 p.m.

At 5:42 p.m., Chairperson Scalley made a motion to go into non-public session per RSA 91-A:3 II. The motion was seconded by Selectperson Mills and polled; Mycko-AYE, Mills-AYE, Scalley-AYE.

At 7:35 p.m. Selectperson Mycko made a motion to return to public session and seal the minutes. The motion was seconded by Selectperson Mills and polled; Mycko-AYE, Mills-AYE, Scalley-AYE. The motion passed unanimously.

Selectperson Mycko made a motion to adjourn the meeting. Selectperson Mills seconded. Mycko-AYE, Mills-AYE, Scalley-AYE; and the motion passed unanimously. Chairperson Scalley declared the meeting ended at 7:35 p.m.