Selectboard Meeting Minutes

Minutes of 1/10/2023

January 16th, 2023

Carroll Board of Selectmen
Meeting Minutes
January 10, 2023

“These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”

Minutes recorded by Heather Brown, Secretary
Board Members: David Scalley, Brian Mycko, Ken Mills

Members of the Public: Imre Szauter, Tadd Bailey, Greg Hogan, Mike Gooden, Bobbi Amirault, Jeff Duncan, Rena Vecchio, Austin Alvarez, Carol Alvarez, Chris Pappas, Judy Pappas, Mike Hogan

The meeting was called to order at 8:40 p.m. by Chairperson Scalley.

APPROVAL OF SELECT BOARD MINUTES 12/27/2022 – Selectperson Mycko motioned to approve the 12/27/2022 Select Board minutes as written; Selectperson Mills seconded. Discussion-none. All in Favor: Mycko-AYE, Mills-AYE, Scalley-AYE.

APPROVAL & SIGNING OF MANIFESTS – The Board confirmed that they had signed the manifests prior to the meeting.

CURRENT USE APPLICATION (LABRECK) – The Board reviewed the current use application, form CU-12 for Labreck; 407-076-000-002. Selectperson Mycko made a motion to approve and sign the current use application for Labreck. The motion was seconded by Selectperson Mills. Discussion-none. All in Favor: Mycko-AYE, Mills-AYE, Scalley-AYE.

ALL VETERANS’ TAX CREDIT (ADAMS) – The Board reviewed the All Veterans’ Tax Credit, Form PA-29 for Adams. Selectperson Mycko made a motion to approve and sign the All Veterans’ Tax Credit for Adams. The motion was seconded by Selectperson Mills. Discussion-none. All in Favor: Mycko-AYE, Mills-AYE, Scalley-AYE.

ALL VETERANS’ TAX CREDIT (MCFADDEN, L) – The Board reviewed the All Veterans’ Tax Credit, Form PA-29 for L. McFadden. Selectperson Mycko made a motion to approve and sign the All Veterans’ Tax Credit for L. McFadden. The motion was seconded by Selectperson Mills. Discussion-none. All in Favor: Mycko-AYE, Mills-AYE, Scalley-AYE.

ALL VETERANS’ TAX CREDIT (MCFADDEN, B) – The Board reviewed the All Veterans’ Tax Credit, Form PA-29 for B. McFadden. Selectperson Mycko made a motion to approve and sign the All Veterans’ Tax Credit for B. McFadden. The motion was seconded by Selectperson Mills. Discussion-none. All in Favor: Mycko-AYE, Mills-AYE, Scalley-AYE.

FOOD TRUCK PERMIT FEES – The Board discussed the Food Truck Permit presented by the Planning Board. Chairperson Scalley inquired about who signs off, monitors, and enforces this permit, as there was no indication on the form as to who does it. Fire Chief Duncan explained that it would be the Fire Chief and Health Officer. The Board all agreed to table this topic, pending review with the Fire Chief. The Board requested that the topic be listed under “Follow Up” for the next meeting.

FOLLOW UP:

LAND USE POSITION – The Board expressed that there have been no applications received.

TASER / BODY CAMERAS (BAILEY) – The Board expressed that this was no longer needed on the agenda as a warrant article was written.

BRETTON WOODS PROPERTY OWNERS ASSOCIATION (BWPOA) / TRANSFER STATION UPDATE (HOGAN) – Austin Alvarez, President of BWPOA spoke on behalf of the topic, explaining that New Hampshire Department of Environmental Services (NHDES) citied the association with a violation regarding their current set up of using two compacting dumpsters (one for trash and one for recyclables), and was given a timeframe to resolve the issue. Alvarez explained that they were presented with the following options to resolve the violation.

Option 1-Use the Town’s Transfer Station
Option 2-Move their current set up to another location, where it can be monitored and controlled
Option 3-Place a dumpster at each Home Owners Association (HOA) (which would not work for all the HOA’s)
Option 4-One Day pickup (which would not work for all the HOA’s)

Alvarez indicated that their current facility set up is open 24/7 and equipped with a camera system for monitoring, however the facility needs to be staffed and have more controls. Alvarez also explained that their current facility is set up on Omni Mount Washington Resort property and BWPOA was notified that they need to move their facility elsewhere within the next six months.

Alvarez asked the Board if they would be open to changing the hours and/or days of the Transfer Station to accommodate. Discussion regarding budgeting and time, as wells as the hours and days being set up as a warrant article many years ago.

Alvarez also explained that he is in contact with Casella Waste Systems and is expecting a quote, however is under the impression that it will be 3-4 times higher than what BWPOA is paying now, noting his concern.

Alvarez explained that they are looking to try to implement a hybrid solution and tonight was to make the Board aware of what was going on. He noted BWPOA was given six months to rectify the NHDES violation, as well as move their facility to another location in the same amount of time.

Alvarez explained that they are also exploring moving the facility. Alvarez also noted that he has a meeting with Omni Mount Washington Resort management tomorrow and reiterated that even if they had their own facility, BWPOA would still need to staff and monitor it.

Discussion regarding next year’s budget process and the timing, noting that there would be a significant increase in trash and recyclables received at the Transfer Station. Alvarez acknowledged and would update the BWPOA Board at their next meeting.

OTHER:
ID BADGES (SZAUTER) – Updated the Board on a previous request that was discussed for purchasing picture ID proximity badges for the Police and Fire Departments, noting the proximity badges are $15 per badge, which would also allow for them to have their key access integrated, instead of carrying a separate key card. Szauter also explained that One Source Security has a non-proximity picture ID badge that is $8 per badge, however that does not allow the person to use as a key card. Szauter explained that he is awaiting an updated quote from One Source Security for the badges. Discussion regarding purchasing the equipment to make the badges vs. having One Source Security make the badges when needed. Discussion regarding other Town personnel, including Select Board members, Election officials, etc. also having picture IDs and the value. Szauter explained that he was looking for support from the Board to include Town employees, Town officials, Election Officials, etc. to wear a picture ID badge. The Board supports the request. Szauter will update the Board when he has a revised quote. The Police Chief and Fire Chief both confirmed that they had accounted for this in their budgets already.

Selectperson Mycko presented the Board with a request from the Planning Board, noting the Planning Board is inquiring what steps need to be taken by the Town to ensure Rehab and/or Detox Facilities comply with their requirements, as well as operate without over burdening the first responders. Discussion amongst the Board on reaching out to legal counsel. Discussion regarding researching other towns in the area that are also dealing with these types of facilities before reaching out to legal counsel.

Rena Vecchio explained that the 250th Anniversary Committee is looking to have a little Souvenir Book made for the 250th Anniversary, noting the 200th Anniversary Committee had one made that had pictures and information. Vecchio explained that the committee does not want it to go in the Annual Report, this would be separate from the Annual Report and would be a Souvenir Book Town Report Book depicting just the 250th Anniversary with details of what went on, who was involved, pictures, etc. Discussion regarding using the money raised by the 250th Anniversary Committee to create the Souvenir Town Report Book. Vecchio noted that the money raised from the 250th is for a different book and the Souvenir Town Report Book would be paid for by the Town. The Secretary explained that she read something about this in the newsletter that the Historical Society published in December suggesting that they would like to do something like this. However, no one had spoken to her regarding it, but she did offer to have pictures submitted for consideration in the Annual Report, noting that last year the Annual Report was over budget. Chairperson Scalley asked Vecchio to clarify what she was requesting and who is going to put the Souvenir Town Report Book together. Vecchio explained that the committee has the pictures, but it is not put together. Chairperson Scalley explained that the timing is short notice and requested that the committee regroup and put the book together to bring to the Board with a plan, so there is a clear idea of what the committee is looking for from the Select Board.

Chairperson Scalley made a motion to adjourn the meeting. Selectperson Mills seconded. All in favor: Mycko-AYE, Mills-AYE, Scalley-AYE; and the motion passed unanimously. Chairperson Scalley declared the meeting ended at 9:20 p.m.