Selectboard Meeting Minutes

Minutes of 1/18/2023

January 23rd, 2023

Carroll Board of Selectmen
Meeting Minutes
January 18, 2023

“These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”

Minutes recorded by Heather Brown, Secretary
Board Members: David Scalley, Ken Mills

Members of the Public: Imre Szauter, Tadd Bailey, Greg Hogan, Jeff Duncan, Ben Jellison, Bobbi Amirault, Vern Amirault

The meeting was called to order at 3:00 p.m. by Chairperson Scalley.

Pledge of Allegiance.

APPROVAL OF PUBLIC BUDGET HEARING MINUTES 1/10/2023 – Selectperson Mills motioned to approve the 1/10/2023 Public Budget Hearing minutes as written; Chairperson Scalley seconded. Discussion-none. All in favor: Mills-AYE, Scalley-AYE.

APPROVAL OF SELECT BOARD MINUTES 1/10/2023 – Selectperson Mills motioned to approve the 1/10/2023 Select Board minutes as written; Chairperson Scalley seconded. Discussion-none. All in favor: Mills-AYE, Scalley-AYE.

APPROVAL OF PUBLIC HEARING MINUTES 1/11/2023 – Chairperson Scalley explained that the approval of these minutes would be tabled until the next meeting, when Selectperson Mycko is in attendance.

APPROVAL & SIGNING OF MANIFESTS – Chairperson Scalley and Selectperson Mills confirmed they had signed prior to the meeting.

ABATEMENT – The Board reviewed the abatement, noting it was for “Camper Registered”. Selectperson Mills made a motion to approve and sign the abatement for German and Mancini; Chairperson Scalley seconded. Discussion-none. All in favor: Mills-AYE, Scalley-AYE.

CAI TECHNOLOGIES TAX MAP MAINTENANCE CONTRACT 2023 – The Board reviewed the Cartographic Associates, Inc. (CAI) Technologies maintenance contract. Selectperson Mills made a motion to approve and sign the CAI Technologies Tax Map Maintenance contract; Chairperson Scalley seconded. Discussion- Fire Chief Jeff Duncan inquired if the contract included 911 mapping for the Town because CAI Technologies used to be the only source that provided them. The Board noted that they were not aware of the 911 mapping in the contract and Chairperson Scalley also stated he believed they stopped doing the 911 maps a couple of years ago. Discussion regarding CAI Technologies providing maps; however, they no longer provide 911 mapping. Discussion regarding looking into getting updated maps with 911 numbering. The Board noted this topic for follow up. All in favor: Mills-AYE, Scalley-AYE.

LIQUOR LICENSE LETTER – MUNROE’S – Chairperson Scalley explained that Munroe’s Family Restaurant is under new ownership and the State needs a new letter from the Town. Selectperson Mills made a motion to approve and sign the liquor license letter for Munroe’s; Chairperson Scalley seconded. Discussion-none. All in favor: Mills-AYE, Scalley-AYE.


PUBLIC BUDGET HEARING CLARIFICATION – Chairperson Scalley explained that at the January 10, 2023 Public Budget Hearing, a member of the public made a motion to increase the amount on the building inspector warrant article. He stated that this action cannot be taken by the public, noting that any change would now have to be done at Deliberative Session. Chairperson Scalley further explained that the warrant article will appear at Deliberative Session with the original amount of $39,130, however the recommendation was voted on by the Board at the higher amount of $60,000. The Board noted that the way the vote was done to increase the amount of the warrant article was a mistake.

Town Moderator Ben Jellison explained that the only time the public gets to change anything is at Deliberative Session and further noted that the Board can put in the recommendation that the Board recommends the warrant article at a higher amount, since that is how they voted at the Public Budget Hearing. Jellison further explained that the Public Budget Hearing is a Select Board meeting and reiterated that the only time the public can change anything is at Deliberative Session.

Ben Jellison also confirmed that the budget can be amended by the voters at Deliberative Session, noting that because the Town does not have a municipal budget committee, the budget can be increased or decreased that night. Jellison further explained that the MS-636 is the form used at Deliberative Session and noted that it’s not to look at the specifically detailed lines that were discussed at the Public Budget Hearing, but on the total amount for each department.

Ben Jellison reminded everyone that Deliberative Session is in the Town Hall Community Room this year, to be held Tuesday, February 7 at 6:30 p.m.

Fire Chief Duncan inquired of the Board about the holiday line items that are going to be added for the Police and Fire departments, further asking who should be coming up with the amount at the Deliberative Session. The Board asked that the Police Chief and the Fire Chief calculate the amounts needed for their respective budget lines and provide them at Deliberative Session.

NORTHPOINT ENGINEERING LANDFILL MONITORING – The Board reviewed the Northpoint Engineering, LLC landfill monitoring contract. Selectperson Mills made a motion to approve and sign the Northpoint Engineering Landfill Monitoring contract; Chairperson Scalley seconded. Discussion-none. All in favor: Mills-AYE, Scalley-AYE.

2023 MS-DTB – The Board reviewed 2023 MS-DTB (Default Budget of the Municipality) for $2,807,340. Selectperson Mills made a motion to approve and sign 2023 MS-DTB; Chairperson Scalley seconded. Discussion-none. All in favor: Mills-AYE, Scalley-AYE.
2023 MS-636 PROPOSED BUDGET – The Board reviewed 2023 MS-636 (Proposed Budget) for $2,830,196. Selectperson Mills made a motion to approve and sign 2023 MS-636; Chairperson Scalley seconded. Discussion-none. All in favor: Mills-AYE, Scalley-AYE.

2023 WARRANT – The Board reviewed 2023 Warrant. Brief discussion regarding the Veterans’ Tax Credit warrant article to increase the amount from $500 to $750 and the purpose, noting at the Public Budget Hearing the Board agreed to remove the second part to the warrant article which read, “Shall the Town modify the Veterans’ Tax Credit in accordance with RSA 72:35, I-a, tax credit for service connected total disability, from its current tax credit of $2,000 per year to $4,000?” The Board felt it was confusing and was never discussed, noting it had only discussed the increase from $500 to $750. Town Moderator Ben Jellison explained that if there is a change at Deliberative Session the warrant article could be amended as long as it falls under the same purpose. Jellison also noted that another article cannot be added in at Deliberative Session. Selectperson Mills made a motion to approve and sign 2023 Warrant for Carroll; Chairperson Scalley seconded. Discussion-none. All in favor: Mills-AYE, Scalley-AYE.



FOLLOW-UP:

LAND USE POSITION – The Board expressed that there have been no applications received to date and confirmed the position is still advertised.

FOOD TRUCK PERMIT FEES – The Board tabled this topic until the next meeting, noting more time was needed to review.

OTHER:

Chairperson Scalley asked Fire Chief Duncan about a one-year contract for ZOLL in the amount of $560 that was in accounts payable this week. He noted it was a contract signed by the Fire Chief and was questioning if the Select Board needed to sign the document. Chief Duncan explained that he has signed this contract for several years.

Chairperson Scalley inquired about the Fire Department’s 2012 pickup truck that recently had work done to it. Fire Chief Duncan explained the truck went to the body shop to have several rusted body panel areas repaired, painted and refinished. He noted the truck is ten years old and is still in good condition, further suggesting that the truck should last several more years.

Imre Szauter explained to the Board that he has spoken to Mike Hanson at Emerson Swan regarding submission of a warranty claim to replace our sidewalk snow melting controller. Szauter explained that the controller has been discontinued and would be replaced with a new model, further explaining that the base plate may need changed out as well.

Fire Chief Duncan inquired about the difference between the proposed budget and the default budget. The Board noted the difference was $22,856. The Secretary explained that in the default budget the Town needs to account for additional debt service, noting the newly-paved roads last year and the payment and interest.

Police Chief Tadd Bailey notified the Board that Sgt. Hennessey is planning to resign from the Police Department in the very near future. Chief Bailey explained that he has not officially received any paperwork from Sgt. Hennessey, however he suggested a proposed date of March 1, 2023 was discussed. Chief Bailey explained that the solution is to find someone that is certified, noting he has options to discuss. Chief Bailey also indicated that Sgt. Hennessey’s plan was to continue as a part-time officer once he is done full-time.

Fire Chief Duncan notified the Board that he hired Nathan Parks today as part-time firefighter. Chief Duncan confirmed that Parks filled out the necessary paperwork and the Secretary received it.

Chairperson Scalley reminded the attendees that the Deliberative Session is on February 7th at 6:30 p.m. in the Town Hall Community Room, he further confirmed that the next Select Board meeting is February 7, 2023, immediately following Deliberative Session. Scalley also noted that if the Board needs to have a Select Board meeting prior to February 7th, the Board would notice it.

At 3:33 p.m., Chairperson Scalley made a motion to go into non-public session per RSA 91-A:3 II. The motion was seconded by Selectperson Mills and polled; All in favor: Mills-AYE, Scalley-AYE.

At 4:20 p.m. Chairperson Scalley made a motion to return to public session and seal the minutes. The motion was seconded by Selectperson Mills and polled; All in favor: Mills-AYE, Scalley-AYE. The motion passed unanimously.

Chairperson Scalley made a motion to adjourn the meeting. Selectperson Mills seconded. All in favor: Mills-AYE, Scalley-AYE; and the motion passed unanimously. Chairperson Scalley declared the meeting ended at 4:20 p.m.


ATTACHMENTS:

2023 MS-636

2023 MS-DTB

2023 WARRANT