Selectboard Meeting Minutes

Minutes of 3/25/2025

March 25th, 2025

Carroll Board of Selectmen
Meeting of the Select Board
Meeting Minutes
March 25th, 2025

“These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions, and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”

Minutes recorded by: Meg Basnar
Board Members: Brian Mycko, Bonnie Moroney, Jules Marquis
Members of the Public: Scott Sonia, Rena & Bill Vecchio, Bobbi & Vern Amirault, Mike Gooden, Imre Szauter, Police Chief Bailey, Fire Chief Duncan, Dave Scalley, Mellisa Elander, Melissa Jellison, Jim Phillips, Andrew Klein, Daniel McKee and Mark Brodeur.

Meeting called to order at 5:00 p.m.

Pledge of Allegiance

Signing of bills and manifests completed prior to this meeting.

The Select Board discussed the appointment of a new Select Board Chair. Selectman Marquis made a motion to appoint Selectperson Moroney as Chair of the Select Board. Selectmen Mycko seconded. All in favor, none opposed. Motion to appoint Selectperson Moroney as Select Board Chair passed.

The Select Board discussed appointing Select Board representatives to various boards and committees. Chairperson Moroney made a motion to appoint Selectman Mycko as Select Rep for the Planning Board. Selectman Marquis seconded. All in favor, none opposed. Motion to appoint Selectman Mycko as Select Board Representative to the Planning Board passed.

Chairperson Moroney made a motion to appoint Selectman Marquis as Select Rep for the Zoning Board of Adjustment. Selectman Mycko seconded. All in favor, none opposed. Motion to appoint Selectman Marquis as Select Board Representative to the Zoning Board of Adjustment passed.

Chairperson Moroney made a motion to appoint herself as Select Rep for the Conservation Commission. Selectman Marquis seconded. All in favor, none opposed. Motion to appoint Selectperson Moroney as Select Board Representative to the Conservation Commission passed.

Chairperson Moroney made a motion to appoint herself as Select Rep for Safety Inspections. Selectman Mycko seconded. All in favor, none opposed. Motion to appoint Selectperson Moroney as Select Board Representative for Safety Inspections passed.

Chairperson Moroney made a motion to appoint Selectman Mycko as Select Rep for the Recreation Department. Selectman Marquis seconded. All in favor, none opposed. Motion to appoint Selectman Mycko as Select Board Representative to the Recreation Department passed.

Chairperson Moroney made a motion to appoint Selectman Mycko as Select Rep for the Carroll Energy Commission. Selectman Marquis seconded. All in favor, none opposed. Motion to appoint Selectman Mycko as Select Board Representative for the Carroll Energy Commission passed.

Selectperson Mycko motioned to approve the minutes of 3/4/2025, Selectman Marquis seconded. All in favor, none opposed. Motion to approve minutes of 3/4/2025 passed.

The Select Board was presented with a 2025 Abatement for 2024 Property Tax for Felder. Selectperson Moroney and made a motion to approve and sign. Selectman Marquis seconded this motion. All in favor, none opposed. Motion to approve and sign 2025 Abatement for 2024 Property Tax for Felder passed.

The Select Board was presented with a General Assessing Services Contract from Commerford Neider & Perkins for 2025-2027. Selectperson Moroney and made a motion to approve and sign. Selectman Marquis seconded this motion. All in favor, none opposed. Motion to approve and sign General Assessing Services Contract from Commerford Neider & Perkins for 2025-2027 passed.

The Select Board was presented with a Service Agreement from VHV for 2025-2026. Selectperson Moroney and made a motion to approve and have the Chair sign. Selectman Marquis seconded this motion. All in favor, none opposed. Motion to approve and have Select Board Chair sign Service Agreement from VHV for 2025-2026 passed.

The Select Board was presented with an Inspection Contract from Eastern Fire. Selectperson Moroney and made a motion to approve and have the Chair sign. Selectman Marquis seconded this motion. All in favor, none opposed. Motion to approve and have Select Board Chair sign Inspection Contract from Eastern Fire passed.

The Select Board was presented with a Letter of Engagement from Plodzik & Sanderson. Selectperson Moroney and made a motion to approve and have the Chair sign. Selectman Marquis seconded this motion. All in favor, none opposed. Motion to approve and have Select Board Chair sign Letter of Engagement from Plodzik & Sanderson passed.

The Select Board was presented with a USDA Assurance Agreement from the Carroll Energy Commission (CEC) related to services provided to the town from Melissa Elander of Clean Energy New Hampshire. Select Rep for the CEC Mycko provided some background and Chairperson Moroney recognized Elander who provided additional information on her position and funding for her services, as well as answered questions from the Select Board and those in attendance. Chairperson Moroney recognized Bill Vecchio, Chair of the CEC, who referenced a cover letter he provided to the Select Board (see attached), and Imre Szauter, Vice Chair of the CEC, who informed the CEC voted unanimously to approve this agreement. Selectman Mycko made a motion to approve and have the Chair sign the USDA Assurance Agreement from Clean Energy New Hampshire. Selectman Marquis seconded. All in favor, none opposed. Motion to approve and have the Chair sign the USDA Assurance Agreement from Clean Energy New Hampshire passed.

The Select Board was presented with a Driveway Permit for Tesini. Selectman Mycko made a motion to approve and have the Chair sign. Selectman Marquis seconded this motion. All in favor, none opposed. Motion to approve and have the Chair sign Driveway Permit for Tesini passed.

The Select Board was presented with a Certificate of Occupancy for Klass & Kaufman. Chairperson Moroney recognized Chief Duncan who reported an increase in Certificates of Occupancy for residences with steep driveways which may delay first responders or prevent them from providing services. Duncan directed the Select Board’s attention to a notation made under his signature informing the applicant that first responders may be delayed due to steep pitch of driveway. Chairperson Moroney made a motion to approve and sign. Selectman Mycko seconded this motion. All in favor, none opposed. Motion to approve and sign Certificate of Occupancy for Klass & Kaufman passed.

The Select Board was presented with a Certificate of Occupancy for Wessen. Selectman Mycko made a motion to approve and sign. Selectman Marquis seconded this motion. All in favor, none opposed. Motion to approve and sign Certificate of Occupancy for Wessen passed.

The Select Board was presented with an Oath of Office for Planning Board member A. Foti. Selectperson Mycko and made a motion to approve and sign. Selectman Marquis seconded this motion. All in favor, none opposed. Motion to approve and sign Oath of Office for Planning Board member A. Foti passed.

The Select Board was presented with an Oath of Office for Cemetery Trustee V. Amirault. Selectperson Mycko and made a motion to approve and sign. Selectman Marquis seconded this motion. All in favor, none opposed. Motion to approve and sign Oath of Office for Cemetery Trustee V. Amirault passed.

The Select Board was presented with an Oath of Office for Deputy Treasurer K. Moran. Selectperson Mycko and made a motion to approve and sign. Selectman Marquis seconded this motion. All in favor, none opposed. Motion to approve and sign Oath of Office for Deputy Treasurer K. Moran passed.

The Select Board was presented with an Oath of Office for Library Trustee N. Mitiguy. Selectperson Mycko and made a motion to approve and sign. Selectman Marquis seconded this motion. All in favor, none opposed. Motion to approve and sign Oath of Office for Library Trustee N. Mitiguy passed.

The Select Board was presented with an Oath of Office for Planning Board member R. Peffer. Selectperson Mycko and made a motion to approve and sign. Selectman Marquis seconded this motion. All in favor, none opposed. Motion to approve and sign Oath of Office for Planning Board member R. Peffer passed.

The Select Board was presented with an Oath of Office for Trustee of the Trust Funds L. Gemmer. Selectperson Mycko and made a motion to approve and sign. Selectman Marquis seconded this motion. All in favor, none opposed. Motion to approve and sign Oath of Office for Trustee of the Trust Funds L. Gemmer passed.

The Select Board was presented with an Oath of Office for Select Board member B. Mycko. Selectperson Mycko informed he would abstain from this vote. Chairperson Moroney and made a motion to approve and sign. Selectman Marquis seconded this motion. All in favor, none opposed. Motion to approve and sign Oath of Office for Select Board member B. Mycko passed.

The Select Board was presented with an Oath of Office for Treasurer A. Marquis. Selectperson Mycko and made a motion to approve and sign. Selectman Marquis seconded this motion. All in favor, none opposed. Motion to approve and sign Oath of Office for Treasurer A. Marquis passed.

The Select Board was presented with an Oath of Office for Zoning Board of Adjustment member A. Smith. Selectperson Mycko and made a motion to approve and sign. Selectman Marquis seconded this motion. All in favor, none opposed. Motion to approve and sign Oath of Office for Zoning Board of Adjustment member A. Smith passed.

The Select Board was presented with an Oath of Office for Deputy Town Clerk/Tax Collector C. Khun. Selectperson Mycko and made a motion to approve and sign. Selectman Marquis seconded this motion. All in favor, none opposed. Motion to approve and sign Oath of Office for Deputy Town Clerk/Tax Collector C. Khun passed.

Chairperson Moroney recognized Police Chief Bailey who first requested the Select Board consider auto payment of some of the bills for Public Safety. This would reduce the time spent working on paperwork for himself as well as Fire Chief Duncan, who also supported this request. There is also a delay in when the invoice is sent to when it is received that is having an impact. Chiefs Bailey and Duncan answered questions from the Select Board and the Select Board determined a list would be provided to the Selectman’s Assistant and the Chiefs would work with the Selectman’s Assistant to address setting up auto payment.

Chief Bailey provided the Select Board with a list of employee benefits from a neighboring town. Chief Bailey informed on what neighboring departments are offering, and requested the Select Board review the employee manual and consider making changes to make employment with the Carroll Police Department more attractive to potential, and current, employees. The Select Board will be provided copies of this document and the employee manual to review following the meeting.

Chief Bailey discussed his workforce and informed on an increase in the amount of calls over the years from 1,200 to 1,500 calls for service and 10 arrests to over 8,000 calls for service and over 200 arrests per year. Chief Bailey informed he is also missing one full-time officer and this makes a huge impact on his department. Bailey requested the Select Board support putting a warrant article together to obtain a 5th full time officer next year. Chairperson Moroney suggested utilizing the town newsletter to inform residents of the difficulties the department is facing currently, and increase residents understanding of why the warrant article should be supported. Chief Bailey informed he did add this information to the town’s annual report, and made an open invitation to allow residents with questions to come to the PD and he would be happy to answer any questions they might have. The Select Board thanked Chief Bailey for his time.

Chairman Moroney began discussion of the change of hours for the Town Clerk/Tax Collector. Moroney informed that the board had discussed changing the hours for that office and no longer offer staying open late on Mondays. Town Clerk/Tax Collector Crystal Bailey had provided the Select Board information regarding hours of this position in the state, as well as how often the later hours were utilized. Chairperson Moroney informed Bailey has offered to open early at 7:30am, Monday through Thursday. Chairperson Moroney made a motion to change the Town Clerk/Tax Collectors hours to 7:30 a.m. to 3:00 p.m. Monday through Thursday, and remove the later hours on Monday night. Selectman Marquis seconded. All in favor, none opposed. A concern was raised regarding the possibility of a warrant article that had been past previously determining the hours of the Town Clerk/Tax Collector. Chairperson Moroney reported she would look into this and the motion was tabled until the next Select Board meeting scheduled for 4/8/2025.

Chairman Moroney began discussion of the water main. Public Works Director Sonia had informed her that there is an easement of 30 feet from the town water main. Moroney stated as the Water Commission attention needs to be paid, as Water Commissioners attention should be paid to the water regulations and they should be reviewed for any changes that need to be made. These should be made visible for residents to see and have easy access to.

Chairperson Moroney went on to discuss the election results relative to the passing or not of warrant articles. Moroney informed that everything passed aside from warrant article #5 To Modify the Slope of the Town Hall. Moroney informed she is looking into the possibility of finding some plants that can be grown on the slope to remove the danger to town employees when maintaining the grass. Moroney informed she will continue working on this project.
Moroney discussed the change to warrant article #27 Short-Term Rentals and requested that the Selectman’s Assistant take some time to create a new cover letter for the Select Board to send to residents, which the Select Board will review at the next Select Board meeting.

Chairman Moroney recognized Vern Amirault who discussed the 2025 Fishing Derby. The Select Board reviewed information presented to them by Amirault. Amirault informed on changes, such as an increased cost for fish. Amirault requested the Select Board’s approval for use of the town facilities, and approval from the Select Board to allow the expenditure of the town’s share of the fish stocking which is $490. Amirault informed the date for the Fishing Derby is June 14th, and the hours are the same as in previous years, 8:00 a.m. to 10:00 a.m. Chairperson Moroney made a motion to approve Amirault for use of the town’s Recreation Area. Selectman Mycko seconded. All in favor, none opposed. Motion to approve Amirault for use of the town’s Recreation Area passed. Chairperson Moroney made a motion to approve the expenditure of the $490 for the fish. Selectman Mycko seconded. All in favor, none opposed. Motion to approve the expenditure of the $490 for the fish passed.

FOLLOW UP
Chairperson Moroney read from the last Master Plan for the town, which was completed 10 years ago. Moroney selected a section regarding ground water. (see attached)

OTHER
Chairperson Moroney recognized Andrew Klein & Daniel McKee who requested that the Select Board consider plowing Old Cherry Mountain Road. Klein & McKee discussed their difficulties during the winter months. The Select Board informed that this road is not up to town specs and the town is not responsible for plowing and maintaining this road. Chairperson Moroney informed the residents that should the road be brought up to spec and become maintained this would affect the assessment value for all residents on that road and property taxes would increase. Klein & McKee stated they did not wish to affect the property taxes of all residents, full-time and part-time, and informed that when they purchased property on that road, they were aware it was not maintained in the winter.

Chairperson Moroney recognized Selectman Mycko who asked about the plans to repair the gazebo. Moroney informed the town has obtained 2 quotes for repairs and funds have been set aside in the budget to complete the repairs on the gazebo as well as the roof of the recreation building, and the town is currently looking to schedule these repairs. Mycko inquired about completion of repairs and would like them completed prior to July 5th. Moroney informed the date of repairs will be determined by the availability of the contractor. Mycko inquired about portable toilets at the information area. Moroney informed there will be 2, with one being handicap accessible, all summer due to additional funds being added to the budget line for the Chamber of Commerce and the Chamber will be handling this.

Selectman Mycko discussed the town’s policy of creating charge slips and invoices from the Transfer Station, which are then sent out from the Selectman’s office. Mycko informed invoices for amounts as small as $5 are not uncommon and suggested switching to invoicing once a month, and charging a $5 invoice fee to make up for the time and postage spent invoicing. Mycko suggested posting a notice at the Transfer Station that this will begin May 1st, 2025. Selectman Mycko made a motion to start monthly invoicing as of May 1st, 2025 with a $5 invoicing charge at the Transfer Station. Selectman Marquis seconded, all in favor, none opposed. Motion to start monthly invoicing as of May 1st, 2025 with a $5 invoicing charge at the Transfer Station passed.

Chairman Moroney recognized Dave Scalley who asked that the Select Board look into establishing a system to ensure continuity, should people or positions change, to avoid missing the end of a period allowing a resident special permission related to building permits. Selectman Mycko suggested Outlook reminders and informed he will look into this.

Chairperson Moroney recognized Mark Brodeur, Forest Fire Warden for the Town, who presented the Select Board with the 2026 Reappointments for the Town of Carroll. Selectman Mycko made a motion to approve and sign 2026 Reappointments for the Town of Carroll. Selectman Marquis seconded. All in favor, none opposed. Motion to approve and sign 2026 Reappointments for the Town of Carroll passed. Signed copy will be provided to the Selectman’s Assistant.

Chairperson Moroney recognized Imre Szauter who informed the Select Board on the Powers Generator contract brought before them. Szauter discussed the generator service contract for annual maintenance, and informed on changes such as having the town perform one preventative maintenance per year, and coolant lab analysis for 3 generators. Selectman Mycko made a motion to approve. Chairperson Moroney seconded. All in favor, none opposed. Motion to approve Powers Generator Contract passed.

Chairperson Moroney recognized Jim Phillips who requested to meet with the Select Board in non-public. Moroney informed that there are limited reasons the Select Board can enter non-public. Phillips requested to enter non-public for personnel.

Chairperson Moroney announced the next Select Board meeting will be April 8th. Chairperson Moroney made a motion to enter non-public for personnel. Selectman Marquis seconded. All in favor, none opposed. Roll call vote to enter non-public passed at 6:04 p.m.

At 7:10 p.m. Chairperson Moroney made a motion to return to public. Selectman Marquis seconded. All in favor, none opposed. Motion to return to public passed.

Chairperson Moroney made a motion to seal the minutes. Selectman Marquis seconded. All in favor, none opposed. Roll call vote to seal the minutes passed unanimously.

Chairperson Moroney made a motion to adjourn the meeting. Selectman Marquis seconded. All in favor, none opposed. Motion to adjourn passed. Meeting adjourned at 7:11 p.m.

Next meeting of the Select Board is scheduled for Tuesday April 8th, 2025 at 5:00 p.m. in the Carroll Town Hall Community Room.