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Minutes of 6/3/2019

June 10th, 2019

Carroll Board of Selectmen
Meeting Minutes
June 3, 2019


“These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”

Minutes recorded by Kirsten T. Hodgdon, Secretary

Board Members present: Bonnie J. Moroney, David A. Scalley, Robert W. Gauthier, Jr.

Members of the Public present: Mike Gooden, Imre Szauter, Jeremy Oleson, Greg Hogan, Tadd Bailey, Annette Marquis, Kelly Trammell, Michael Hogan, Maryclare Quigley

The meeting was called to order at 7:00 p.m. by Chairwoman Moroney.

Pledge of Allegiance.

The Chair announced the approval and signing of the manifests.

Selectman Scalley made a Motion to: Approve the minutes of May 20, 2019. Selectman Gauthier seconded and the Motion passed unanimously.

Documents for the Bond closing for the new town buildings were presented by Maryclare Quigley to the Board and Town Treasurer. She explained the closing is to take place June 6, 2019 and the documents will need to be either hand delivered or sent overnight mail. The Board agreed to have to documents sent overnight mail.

The first document to be signed was one copy of the General Obligation Bond. Chairwoman Moroney made a Motion to: sign one copy of the General Obligation Bond. Selectman Gauthier seconded and the Motion passed unanimously.

The second document to be signed was three copies of the General Obligation Bond Certificate. Selectman Scalley made a Motion to: sign three copies of the General Obligation Bond Certificate. Selectman Gauthier seconded and the Motion passed unanimously.

Next were three copies of the Line of Credit Rider. Chairwoman Moroney made a Motion to: sign three copies of the Line of Credit Rider. Selectman Scalley seconded and the Motion passed unanimously.

Following were three copies of the Line of Credit Rider, Exhibit A. This document only required one signature. Selectman Scalley made a Motion to: have Chairwoman Moroney sign three copies of the Line of Credit Rider, Exhibit A. Selectman Gauthier seconded and the Motion passed unanimously.

Lastly to be signed were three copies of IRS Form 8038-G. This document also only required one signature. Selectman Scalley made a Motion to: have Chairwoman Moroney sign three copies of IRF Form 8038-G. Selectman Gauthier seconded and the Motion passed unanimously.

Maryclare Quigley notarized the Certificate of Authentication to certify that the Board and Town Treasurer signed the original General Obligation Bond. She thanked the Board for their time and advised them she would send all documents first thing the following day. Selectman Scalley thanked Maryclare Quigley and all involved in processing these documents for all of their efforts.

The Board asked for an update on the new buildings and Imre Szauter stated that there was nothing new to report. The Building Committee had not met since the last meeting but were set to meet on Wednesday at 8 a.m.

Chairwoman Moroney stated that they had held another meeting for the future of the existing buildings and what the committee has decided is to ask well known businessman, Jere Eames and Common Man owner, Alex Ray, to come do a walk-through. They are not asking either of these two to purchase the buildings but to ask their opinions on how to sell them or if they think that they could be sold.

The committee will be posting an ad in the paper for the July meeting, which is set to take place the third Wednesday in hopes of getting more people to attend and voice their ideas and opinions. They are hoping to start working on a warrant article sooner rather than later.

Next Chairwoman Moroney brought up the Memorial Day parade. She stated she has been doing the parade since 2006 and in the beginning, she had a contact who would arrange for the JROTC, the shooter, etc. and get everything the town needed for the parade. Over the years contact people have retired or passed away and now she is at a point where trying to find people to assist in the dynamics is challenging. She stated she is unsure where the future of the parade stands.

Selectmen Scalley stated he doesn’t think we should stop doing the parade. He said he thought this past year was one of the best attendance years he had seen in a while. He suggested that a committee be put together. Chairwoman Moroney thought this was a good idea but would need some follow through. She asked if anyone else had any ideas or recommendations.

Michael Hogan said he wouldn’t mind assisting and suggested that maybe the committee reach out to other veterans that live in town. He felt that asking them personally would be the best way to go. Imre Szauter also felt that asking them in-person is the way to go. Chairwoman Moroney agreed and stated she will add something to the next newsletter regarding it.

Greg Hogan and Kelly Trammell came to the Board to discuss the current water policy. They asked the Board to consider raising the connection fee from $1,500, which is currently split into two installments of $700 and $800, to a flat fee of $2,000. They feel that having the fees split is getting to be too confusing and we are not putting away any money for future repair or replacement.

Chairwoman Moroney asked Greg if he thought our current rates and the proposed hook-up fee were reasonable and he stated he found them to be fair fees. Chairwoman Moroney also asked the last time the water rates increased. Kelly stated she believed it was 2015.

Kelly stated that the hook-up fee has been $1,500 since sometime before 2006 and this increase wasn’t unreasonable. They are aware that just this increase isn’t going to allow them to put away a large amount of money for repair or replacement but it is a start. They feel that at some point water rates and other fees will need to be addressed but this is a good starting point.

Chairwoman Moroney made a Motion to: approve the amended Article 6, Section 2 of the Water Policy and change the connection fee from $1,500 to $2,000. Selectmen Scalley seconded and the Motion passed unanimously.

Kelly stated she will update the policy and present at the next meeting for signatures.

The Wandering Moose Giftshop, LLC. has applied for a liquor license. A notice was sent to the town from the Liquor Commission that Chairwoman Moroney read aloud. The notice stated if they had any objections they could respond via letter. No one on the Board had any objections.

The following items were approved and signed:

Building Committee Thank You letter
JROTC Thank You letter
Property Tax Elderly Exemption – Lane
Veterans’ Tax Credit – Lane
Water Warrant – Various
Notice of Intent to Cut Wood – Powell
Driveway-E911-Mapping Permit – Foley
Tax Warrant – 1st Issue 2019

Follow Up:

Cherry Mountain Road/Lower Falls – Selectman Scalley stated the Board had heard back from Legal and the town should not be maintaining Cherry Mountain Road South or Lower Falls due to the classifications of those roads.

Selectman Gauthier made a Motion to: no longer maintain Cherry Mountain Road South and Lower Falls effective immediately and to notify all residences via letter on stated roads. Selectman Scalley seconded and the Motion passed unanimously.

The Secretary will ask Legal to draft a letter and work with Greg Hogan to make sure the proper residences are notified.

Solar Spring/Lepage – The Board also heard back from Legal regarding whether an easement is needed in Mr. Lepage’s deed or if a permission to work is acceptable and it was determined that something should be put in his deed. Selectmen Scalley recommends we speak with Mr. Lepage in person and Greg Hogan agreed. Greg stated he comes up in the summer and they will speak with him then.

This topic brought forth a discussion about what Boards are responsible for enforcing easements in deeds for water or Bonds when needed. It was determined that all departments need to work together to ensure smooth operations and that some type of checklist needs to be created as well as regularly scheduled meetings.

Other:

Chairwoman Moroney stated she will be working on the newsletter and is hoping to have it complete by the end of June and printed before the 4th of July.

Jeremy Oleson asked that when the Selectmen’s Office receives Intent to Cuts that they notify other departments, if possible. For example, if someone is going to be cutting on a property that has water lines running under it, proper measures need to be put in place.

Chairwoman Moroney said the next Selectmen’s Meeting will be Monday, June 17, 2019, at 7:00 p.m. at the Town Hall.

As there was no further business, the Board was polled and went into non-public session, per RSA 91-A-3 for Legal & Personnel at 8:55 p.m. Chairwoman Moroney, yes; Selectman Scalley, yes; Selectman Gauthier, yes.

At the close of non-public session at 9:57 p.m., Selectman Gauthier moved to return to public session and seal the minutes from non-public session. Selectman Scalley seconded and the Motion passed unanimously.

There being no further discussion, Chairwoman Moroney made a Motion to adjourn the meeting. Selectman Gauthier seconded and the Motion passed unanimously. Chairwoman Moroney declared the meeting ended at 9:58 p.m.