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Minutes of 3/12/2020

July 8th, 2020

March 12, 2020

Meeting brought to order at 9:00 a.m. by Imre Szauter

Pledge of Allegiance

Present: Mike Finn, Bill Gemmer, John Gardiner, Anita Greer, Susan Kraabel, Bonnie Moroney, Janet Nelson, Jeremy Oleson, Lois Pesman, Mark Sullivan, Imre Szauter, John Trammell, and Rena Vecchio. Excused: Michael Hogan.

The meeting began with each attendee identifying him/herself.

After introductions, Imre asked if there were any changes to the minutes of the January 30th meeting. None presented, Mike Finn then moved to accept the minutes as written. Bonnie Moroney seconded the motion. The motion passed unanimously by those who had attended that meeting.

Beginning discussion of the project status, Imre reminded the members that as of February 20th, Allan Clark is no longer the project manager. As a result, the task force (Imre, Jeremy, Tadd, and David) has taken over Allan’s responsibilities and they are now working with John Ricci and Robert Silva. Allan, not under contract, is still working on some things that he started. Imre said we are still on schedule, and Allan has been very cooperative with us. He is still doing inspections for the bank and EPA. Imre said if anyone had questions about Allan’s status, they should be addressed to the selectmen, as it was their decision to terminate his contract with the town. He said the project will be completed within the guaranteed maximum price. Nothing has happened to jeopardize the long term viability of this project. He said weather will dictate to some extent, but they hope that by May 15th the buildings will be open to the public, with final asphalt going on in September. He said the budget is very tight, and some things may be deferred or taken out. Allan will help with some of the grant applications. Bill Vecchio has said he will help with NH Saves rebates.

Imre said John Ricci has committed to us being able to move into the new Town Hall by March 27th. He said we’re still waiting for the appliances. Imre said he’d like the committee members to see the new building before everything is moved in from the existing Town Hall. He suggested that committee members come for a 9 a.m. tour of this building and possibly the Public Safety Building on Thursday, March 26th. Imre said the architect was here this week, and Project Superintendent, Robert Silva () is there every day watching everything. The architect was there to verify that we are building according to his specifications, and he has to sign off to that effect. Jeremy said that John Ricci has been great to work with, and that these buildings will meet our needs for a long, long time. And Imre reiterated that the buildings are code compliant.

Mike Finn reported that there had been a meeting on February 20th of the Dedication Ceremony subcommittee. He named three possible dates for the dedication: July 11, July 18, and July 25, and since he can’t be here on the 11th, is hoping to schedule the event for one of the other two dates. He said he’d spoken to Bonnie about advertising and a photographer, and Bonnie will talk to Erin Oleson about possible involvement of the children. A suggestion came for asking the Historical Society and the Carroll 250th Anniversary Committee to set up displays in the community room. It was suggested that the committee put together a pamphlet for the occasion. Terry suggested asking John Clayton or Jack Heath to emcee the ceremony. It was also suggested that Jeremy and Tadd join the Dedication Ceremony subcommittee. Suggestions were made to have John Gardiner direct traffic and Michael Hogan stage the ribbon cutting process. Mike said he will go to the Selectman’s meeting on March 23 to finalize these plans. Mike said the next meeting of the Dedication Committee will be April 16th. It was stated that June Rogier will take pictures of the dedication.
Imre stated that 2 flag poles have been ordered, and the base units would be here next week. Each new building will have one of these flag poles. Michael Hogan is looking at having two additional poles at the new Town Hall, but initially there will only be one. The Garden Club will be meeting next week about plantings for the new buildings. All these plans have to go through the selectmen.

Discussion turned to preserving items from the existing Town Hall. John said they’ve removed the blackboards and will be cutting them up and framing them to be sold to the public as keepsakes. The old heavy safe (once belonged to the Twin Mountain House) can be moved, with Jumper, from Bethlehem, helping to transport it to a new building. Imre questioned whether its weight would damage the new flooring, and Jeremy suggested putting it into the old fire station temporarily.
Rena asked about putting the jelly cabinet in the community room, and Jeremy stated that because that room is a general assembly place, things placed in it must be fire rated. Other items belonging to the Historical Society were mentioned, and Mike suggested that people meet with Jeremy, Imre, and the Selectmen to discuss these restrictions.

With regard to moving, an ad will be put in the paper stating that the Town Hall will be closed on Friday,
March 27th, and the new offices will reopen on Monday, April 6th. The library will be moved on March
28th, using a roller conveyor to shift boxes between the buildings. White Mountain Regional High School Junior ROTC cadets have committed to assist with the library move. The 27th and 28th will be for office and library, and anything else has to be out before Wednesday, April 1st. The electricity and water will go off, and oil tanks drained on March 30th. The demolition company gets possession of the building on April 1st.

Imre reported that Election Day there were 184 ballots submitted, 177 of these were in person – a 29.2% turnout.

Imre asked that people be patient during the days involved in the Town Hall move. He said it would involve time spread over five days, and that help from citizens is welcome.
The next meeting for this committee will be Thursday, May 7, at 9 am in the new Town Hall Community Room.
Bonnie moved to adjourn the meeting. The motion was seconded by Mike. Motion passed.
Meeting adjourned at 9:58 a.m.