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Minutes of 12/5/2013 APPROVED

December 31st, 2013

Carroll Board of Selectmen
Meeting Minutes
December 5, 2013
APPROVED
"These minutes of the Town of Carroll Select Board have been recorded by its Secretary.
Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2."

Minutes recorded by Maryclare Quigley, Secretary

Board members present: Paul Bussiere, Bill Dowling. Bonnie Moroney was excused

The meeting was called to order at 12:55 PM by Chairman Bussiere

Members of the public present: Patrick Mohan, Auditor; Evan Karpf, Joan Karpf, “Ike” Ikasalo

The meeting was filmed by Evan Karpf.

The Secretary presented a Certificate of Occupancy to be approved and signed for Jim Preston/Barbara Warren, 17 Hartford Lane Ext., U. 75. Selectman Dowling made a Motion to: sign the Certificate. Chairman Bussiere seconded and it passed unanimously.

Patrick Mohan started the discussion regarding water funding and the water debt as regards to town debt to water. The Water Fund was actually begun to keep track of water expense and revenue. In 2006 and 2007 Bond principal and interest payments of $45,810 each year were made from the Water Department. Apparently it was thought that’s where the money should come from because it was for water. The Water Fund Balance was neutral in 2008 and all were moved in 2009 to bring it back to the way it was prior to 2006.

Discussion took place regarding money being raised by taxation for the two years but paid from Water instead of the General Fund but not paid back to Water, as some feel it should be. Mention was made of the annual reports and it was pointed out that the financials are unaudited, and also that all figures are actually there if one knows where to look. It was stated all water bills are paid out of the general fund and then money is transferred to cover.

It was stated that during the two years in question, money was raised both by taxation and in the water fees to cover the bond payment. Mr. Mohan said he had done a historical research of all forms filed with the State and it clearly shows the rates did not generate enough revenue to cover all water expenses in ’06 or ’07. He said one can see by the budgets that there was not enough in them to include the bond payments. Thus those on the water system were not charged twice for these payments. Chairman Bussiere asked Mr. Mohan if all monies were accounted for and Mr. Mohan said yes, they were.

If this transfer is to be made, it would be from the Unreserved Fund Balance of the General Fund as there is likely not an appropriation in the current year budget to cover it and as it is something that goes back to 2006 and 2007. Also, rather than the Select Board using their authority, it may need an article in the Warrant to put it out there so all can see the transfer between one fund and another. Discussion took place that if this is on the Warrant it could be voted down and it was agreed that is the case. It was noted if it doesn’t pass then it is done. Mr. Mohan said all funds are in balance and reiterated that money was not raised twice for these bond payments.

There being no further discussion, Selectman Dowling made a Motion to: adjourn the meeting. Chairman Bussiere seconded and the Motion passed unanimously. Chairman Bussiere declared the meeting ended at 1:45 p.m. and thanked Mr. Mohan for attending. The next meeting will be Monday, December 16, 2013.