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Minutes of Town Board Meetings

Minutes of 12/27/2016

December 30th, 2016

Carroll Board of Selectmen
Meeting Minutes
December 27, 2016


“These minutes of the Town of Carroll Select board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”

Minutes recorded by Maryclare H. Quigley, Secretary

Board members present: Paul Bussiere, David Scalley, Brian Mycko

The meeting was called to order at 7:00 p.m. by Chairman Bussiere.

Members of the public present: Michael Hogan, Imre Szauter, Jeremy Oleson

Pledge of Allegiance

The Board announced the approval of bills and signing of manifests.

Selectman Scalley said there was a typo on page 4 of the minutes, as the word “sign” was left out, “that: the Selectmen sign the Certificate of Occupancy” and that Chairman Bussiere, not Selectman Mycko, made the Motion to: Close the Gym in 21 days. Selectman Scalley then
made a Motion to: Approve the minutes of 12/19//2016 as corrected. Selectman Mycko seconded and the Motion passed unanimously.

The Board concurred that they would do budget updates and approve the final proposed 2017 budget at the next meeting.

Chairman Bussiere read the following Warrant Articles and the Board voted on them:

“To see if the Town will vote to raise and appropriate the sum of $10,000 (Ten Thousand Dollars) to be placed in a new Employee Benefits Capital Reserve Fund for the purpose of funding the benefits upon an employee’s retirement or resignation. This will be the first request to attain the total amount of $20,000 (Twenty Thousand Dollars), the amount which will be kept in this Fund.” Selectman Scalley made a Motion to: Recommend the article and Selectman Mycko seconded. It passed unanimously, and the Selectmen recommend 3 to 0.

“To see if the Town will vote to authorize the Select Board to enter into an agreement per RSA 149-M:17.IV to contract with the owner or owners of solid waste disposal facilities outside of the town for the disposal of solid waste from the Town of Carroll.” It was noted this article is
required per RSA and should have been done many years ago when we started taking the waste to a non-owned facility, so this is a “housekeeping” item. Selectman Scalley made a Motion to:

Recommend and Selectman Mycko seconded. It passed unanimously, so the Selectmen
recommend 3 to 0.

“To see if the Town will vote to raise and appropriate the sum of $2,000 (Two Thousand Dollars) as the Town’s contribution to help offset the costs for the Caleb Interfaith Volunteer Caregivers that serves the needs of elderly people in our community.” Selectman Scalley made a Motion to: Recommend and Selectman Mycko seconded. The vote to recommend was 1 yes to 2 nos. The Selectmen do not recommend this.

“To see if the Town will raise and appropriate the sum of $2,000 (Two Thousand Dollars) to
donate to the Tyler Blain House, Lancaster, NH, one of the only homeless shelters in northern NH.” Selectman Scalley made a Motion to: Recommend and Selectman Mycko seconded. The vote to recommend was 1 yes to 2 nos. The Selectmen do not recommend this.

“To see if the Town will vote to raise and appropriate the sum of $356 (Three Hundred Fifty Six Dollars) as the Town’s contribution to the American Red Cross.” Selectman Scalley made a Motion to: Recommend and Selectman Mycko seconded. The vote was 3 to 0. The Selectmen recommend 3 to 0.

“To see if the Town will vote to raise and appropriate the sum of $500 (Five Hundred Dollars) for Court Appointed Special Advocates (CASA) of NH for recruiting, training and supervising volunteers who advocate in NH’s courts for the best interests of abused and neglected children.”
Selectman Scalley made a Motion to: Recommend and Selectman Mycko seconded. The vote was 3 to 0. The Selectmen recommend 3 to 0.

“ To see if the Town will vote to raise and appropriate the sum of $923 (Nine Hundred Twenty Three Dollars) as the Town's contribution to the Northern Human Services - White Mountain Mental Health and Common Ground, a non-profit mental health and development service
center.” Selectman Scalley made a Motion to: Recommend and Selectman Mycko seconded. The vote was 3 to 0. The Selectmen recommend 3 to 0.

“To see if the Town will vote to raise and appropriate the sum of $1,167 (One Thousand One Hundred Sixty Seven Dollars) as the Town’s contribution to the Northwoods Home Health & Hospice Services, a division of Weeks Medical Center. The monies are used to provide home health care services to the residents of Carroll.” Selectman Scalley made a Motion to: Recommend and Selectman Mycko seconded. The vote was 3 to 0. The Selectmen recommend 3 to 0.

“To see if the Town will vote to raise and appropriate the sum of $1,797 (One Thousand Seven Hundred Ninety Seven Dollars) payable to North Country Home Health & Hospice Agency, Inc. to help offset the support of the home health care, supportive care, medical hospice and community health programs and services of North Country Home Health & Hospice Agency, Inc. and Hospice of the Littleton Area for the residents of Carroll.” Selectman Scalley made a Motion to: Recommend and Selectman Mycko seconded. The vote was 3 to 0. The Selectmen
recommend 3 to 0.



“To see if the Town will vote to raise and appropriate the sum of $830 (Eight Hundred Thirty Dollars) as the Town’s contribution for Tri County Community Action Program in support of their services for residents in our community.” Selectman Scalley made a Motion to:
Recommend and Selectman Mycko seconded. The vote was 3 to 0. The Selectmen
recommend 3 to 0.

“To see if the Town will vote to raise and appropriate the sum of $350 (Three Hundred Fifty Dollars) as the Town’s contribution to help offset the costs of the Senior Meals Program run by Tri-County CAP, Inc., North Country Elder Programs for elderly residents in our community.” Selectman Scalley made a Motion to: Recommend and Selectman Mycko seconded. The vote was 3 to 0. The Selectmen recommend 3 to 0.

“To see if the Town will vote to raise and appropriate the sum of $500 (Five Hundred Dollars) to help support The Center for New Beginnings in Littleton, which provides counseling and mental health services to individuals throughout the North Country. The Center for New Beginnings provided services to 11 individuals Carroll residents in 2015.” Selectman Scalley made a
Motion to: Recommend and Selectman Mycko seconded. The vote was 3 to 0. The Selectmen recommend 3 to 0.

“To see if the Town will vote to raise and appropriate the sum of $1,250 (One Thousand Two Hundred Fifty Dollars) as the Town’s contribution to help offset the support of preventative and primary health care services of Ammonoosuc Community Health Services, Inc. for the residents of Carroll.” Selectman Scalley made a Motion to: Recommend and Selectman Mycko
seconded. The vote was 3 to 0. The Selectmen recommend 3 to 0.

“To see if the Town will vote to raise and appropriate the sum of $2,000 (Two Thousand Dollars) for the Coalition Communities in Portsmouth, New Hampshire; which group consists of and represents 36 towns, including the Town of Carroll, in a solution to our educational funding crisis by opposing the re-establishment of donor towns and by keeping the statewide property tax so that it can be used locally to fund our own education assessment from the White Mountains
Regional School District.” Selectman Mycko made a Motion to: Recommend and Selectman Scalley seconded. Selectman Scalley asked for discussion as he said last year they said they wanted to have more information on the group and what they are actually doing. The Secretary said she would get any reports together that may have been received. Michael Hogan said that former Selectwoman Bonnie Moroney had attended their meetings in the past and strongly
supported the group and the work they did, which she said had helped the Town immensely. The Chairman called for a vote and it was 3 to 0. Therefore, the Selectmen recommend this 3 to 0.

Encumbering funds for various departments for paying 2016 invoices and obligations in early 2017 was the next item and after discussion it was agreed to encumber the following: Police, $2,708; Fire and Ambulance, $3,557.28; Financial Administration, $250; Property Assessing, $800; Legal, $2,511.56; Highway, $5,000; General Buildings, with the main items being heating oil, adjustments on the heat at the Town Hall to close the gym but keep the kitchen open, and the roof repairs at the Fire Station, at $11,000; Transfer Station, $3,000; and Water $7,500. Selectman Mycko made a Motion to: Encumber the funds as discussed and Selectman Scalley seconded. The Motion passed unanimously.

The following were approved and signed:

Commerford Nieder Perkins, LLC – 2017 Update Contract
Commerford Nieder Perkins, LLC – 2017 Contract for General Assessing
Water Warrant – Transform Health, LLC

Certificate of Occupancy – Platinum Holding, LLC was not completed as no contact could be made for access to the property. It was decided from now on, the applicant will email the Selectmen’s Administrative Assistant who will then contact the Building Inspector and the Fire Chief. Trying to contact people by making numerous phone calls back and forth is difficult and too time consuming.

Follow-Up Items:

Water Policy Revision – Has been completed and has been sent to Legal for review.
Town Hall/Gym Update – Selectman Scalley spoke of the estimate received from CB Matthews
Plumbing & Heating for shutting down and draining the heat system to the gym and re-
piping to the smaller boiler for heat to some basement area and the kitchen -- $2,500. After
brief discussion, Selectman Scalley made a Motion to: Approve the quote from CB
Matthews to do the work as noted. Selectman Mycko disagrees and feels it’s not right to
spend any money on trying to keep the area open for meetings, food pantry, Planning Board
Office or anything else. Selectman Scalley said we must do it the most economical way.
Selectman Mycko said he feels we do need a new facility and believes it’s not fair to those
who want to keep the Gym open, to spend money on not closing it all from the kitchen on.
Chairman Bussiere said it is cheaper to do this than to rent a building or trailer for the offices
which will be displaced by the closing. He said safety is also an issue with the gym that is
not for kitchen area. He noted the savings in heating oil plus the cost for even just a
temporary fix. The vote on the Motion was taken and it was 2 yeas, 1 nay.

Other:

The Secretary had the updated Membership Agreement and Authorizing Resolution from HealthTrust just received, for signing. Selectman Mycko made a Motion to: Sign the forms. It was discovered that is was just the Chairman who should sign so he withdrew his Motion. Selectman Scalley made a Motion to: Have Chairman Bussiere sign the forms. Selectman Mycko seconded and it was approved unanimously.

Michael Hogan said the Select Board had appointed him as the Town’s Commissioner to the North Country Council. He said he had received the By Laws and other paperwork from the Selectmen’s Secretary and read that it is actually the Planning Board which who would nominate the Commissioner and the nomination is approved by the Select Board. He said he will bring this up with the Planning Board at their next meeting and come back to the Select Board with the nominee.

Imre Szauter said the Building Committee is having a meeting on Friday, December 30, 2016, when they will be considering a warrant article for planning funding. He said they have sent the information to the architect and will have the article by January 10, 2017.

Mr. Szauter also spoke about the Coalition Communities and said he had done some research about the group. The Town joined it June 13, 2002 and the latest he could find minutes for was October 23, 2012. He said there were lots of press releases from 2001 to 2005, but that was pretty much all he could find. The Secretary said she knew staff had changed thinking the office had as well and that timing seemed about right if she recalled correctly. It seemed as though it might also now be working out of Town Hall in Portsmouth, but she will try to look into this further for the next meeting. He agreed with the Select Board that it would be good if we could get more and updated information on how this might be continuing to benefit the Town of Carroll.

The Board announced the Public Budget Hearing on Tuesday, January 10, 2017, at 6 p.m.

The next Selectmen’s meeting will be Wednesday, January 4, 2017, at 7 p.m.

As there was no further business, the Board was polled at 8:40 p.m. to go into non-public session, per RSA 91-A-3 for personnel: Chairman Bussiere, yes; Selectman Scalley, yes; Selectman Mycko, yes.

At the close of non-public session at 8:50 p.m., Selectman Scalley moved to return to public session and seal the minutes from non-public session. Selectman Mycko seconded and the Motion passed unanimously.

There being no further discussion, Selectman Scalley made a Motion to adjourn the meeting. Selectman Mycko seconded and the Motion passed unanimously. Chairman Bussiere declared the meeting ended at 8:50 p.m. The next meeting will be Wednesday, January 4, 2017.