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Minutes from Oct. 29th meeting
November 3rd, 2008
Budget Committee Meeting
October 29, 2008
Member present: Mike Shea, Tom Gately, Carmine Fabrizio, Lori Hogan, and Bonnie Moroney
Members excused: Ken Mills
Guest: John Gardiner, and Maryclare Quigley
Meeting brought to order 7:05 PM
Carmine motioned to accept minutes of the Oct.22, 2008 meeting, Mike second, it was passed.
Lori opened meeting with asking John Gardiner to present the proposed budget for the Library. John, said that last years budget was $13,618.00 but this year they are going down to $13,424.00 and that includes a 3% increase for the librarian.
01-4550.10-100 Librarian Salary - $8774.00
01-4550.10-200 Telephone - $750.00
01-4550.10-201 Books and Materials - $1800.00
01-4550.10-202 Subscriptions $100.00
01-4550.10-205 Miscellaneous $100.00
01-4550.10-208 Capital Items - $500.00
01-4550.10-210 Software Support - $500.00
01-4550.10-215 Audio and Video - $250.00
01-4550.10-218 Training - $100.00
01-4550.10-220 Office Supplies $300.00
01-4550.10-222 Mileage - $250.00
John, went over some of the expenditures that the library has on there account. It was then asked why the line item for Library Trustees was at $1.00. He stated that they were told several years ago to put it at $1.00 as they should not be a salary. The committee felt that if all the other committees were getting a penitence that they should be entitled to one as well, so they suggested to put $300.00 on line 01-4130.10-139 as there are 3 trustees.
The next one to speak was Maryclare presenting the proposed budget for the Executive, Admin., Insurance and Welfare.
01-4150.10-390 Office Equipment - $4000.00
01-4150.10-603 Office Equipment Maintenance - $1500.00
01-4150.10-604 Association Dues - $1400.00
She said that she felt we needed to go back up to $1,400.00, as they had heard from one of the assoc. since the Select Boards budget and it was up to $1,182.00.
01-4150.10-620 Office Supplies $5,500.00
01-4150.10-621 Computer Software - $11,000.00
Maryclare said that we have two companies Manotron, and BMSI
01-4150.10-625 Postage - $3,000.00
It went down from last year, because the other committees are being properly changed for the postage that they use.
01-4150.10-740 Telephone - $3,000.00
01-4150.10-800 Town Officers Expenses - $350.00
Last year it had been taken down to $1.00, but Maryclare said that we get the Real Data and the Town and City Magazine, and that goes against that account.
01-4150.10-801 Bank Expenses - $1,000.00
01-4150.10-802 Advertisements - $1,600.00
01-4150.10-804 Miscellaneous - $1,200.00
It was asked what the misc. was used for. Bonnie said that some of the money was used for flowers that we sent to people during the year, and Maryclare, said it was where things got posted when there was no other place to post it.
01-4150.10-805 Training - $2,000.00
Bonnie, said that she had told Maryclare it would be advisable to increase the training to
$2,000.00 as Sue and Becki, plus the select board were all under that amount, and Becki and Sue had taken most of the $1,500.00 between the two of them. Maryclare, stated that there was some classes that she wished to take in 2009, so wanted to make sure there was some money for her in there.
01-4150.10-809 Travel Expense - $3,000.00
Bonnie suggested to Maryclare that this also needed to be increased to $3,000.00 as Sue,
Becki had taken quite a bit of the suggested $2,500.00 for them selves.
Personnel Administration Bonnie said that these amounts have changed from the Select Boards budget, because the Select Board made a mistake on the Fire Dept. payroll end. So the new amounts the Maryclare had reflected the correct amounts.
01-4155.10-200 Retirement - $69,139.00
01-4155.10-201 FICA - $25,932.00
01-4155.10-202 Medicare - $10,806.00
01-4155.10-300 Employment Insurance - $162,200.00
01-4155.10-301 Unemployment Compensation - $400.00
Lori, asked to double check on the Town Insurance amount 01-4196.10-520 and for Maryclare to get back to us.
Maryclare is going to check on the Employee Insurance and Unemployment compensation as she thinks there will be a 3 to 4 % increase.
01-4196.10-520 Workers Compensation-Primex - $24,891.00
01-4196.10-521 Workers Compensation Audit-Primex - $2,000.00
01-4199.10-200 Dog Costs - $300.00
Tom said that this was there in the event that the town had a stray dog that had to go to the pound.
Bonnie mentioned that Maryclare and her and been talking about the possible need to add a new line item such as Audit Prep. With the changing of Auditing companies, it may be that we need to have more done for them ahead of time, and Sue, has been working with Maryclare this year to get ready for audit and setting of tax rates. It was thought that maybe it would be good to have the money available for Sue to help Maryclare again in 2009. It would involve about 120 hours a year, 10 per month.
It was stated that we need to check to make sure its legal for Sue to help to do that, as she is a voted Treasurer for the town and this could be a conflict.
Lori, said that we need to address the Revenues so the we will be ready for the MS-7. Bonnie is to ask Karen Moran, who helped her get ready for that last year. We need to have that done for the Deliberative Session on Jan. 31st.
Bonnie went over the fact that she had heard from Karen that we were looking at a 6 to 7 % increase on PSNH, so we went and looked at our two Electric line items.
01-4136.10-200 Street Lighting Expense Only - $17,000.00
Under General Government Buildings
01-4194.10-410 Electricity - $12,840.00 is a 7% increase from last years budget .
Lori then went over the Principal Long Term Notes
01-4711.10.200 Principal LTD Landfill - $30,000.00
01-4721.10-200 Interest LTD - $21,125.00
01-4721.10-201 Interest Tax Advance Note - $150.00
It was asked if we thought we would be looking for a short term note this year, and Bonnie said yes, as the County Bill has just arrived and it needs to be paid by Dec 12. or pay interest. So we will take out a note and pay it.
Water Operating Expense Total
04-4711.10-200 Principal Long Term Note Water - $22,739.00
04-4721.10-200 Interest Long Term Note Water - $23,071.00
Lori then went back to the Library budget:
01-4130.10-139 Passed
01-4550.10-100 thru 01-4550.10-222 Passed
01-4150.10-390 thru 01-4150.10-621 Passed
01-4150.10-740 thru 01-4150.10-802 Passed
01-4150.10-804 and 01-41250.10-805 Passed
01-4150.10-809 Passed
01-4155.10-200 thru 01-4155.10-301 Passed
01-4316.10-200 Passed
01-4194.10-410 Passed
01-4199-10-200 Passed
01-4196.10-520 and 01-4196.10-521 Passed
01-4711.10-200, 01-4721.10-200 and 01-4721.10-201 Passed
04-4711.10-200 and 04-4721.10-200 Passed
Tom motioned for meeting to adjourn at 8:40, Carmine second and it was passed. next
meeting is November 5 at 7PM.