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Older Archives
Minutes for 5/3/2012
May 7th, 2012
TOWN OF CARROLL
PLANNING BOARD
MINUTES
May 3, 2012
DRAFT
Members Present: Chairman, Dr. Evan Karpf, Vice Chairman, Erik Bergum, Selectmen Representative, William Dowling, and members, Richard Nelson, Ernest Temple, Kenneth Mills and Donna Foster.
Also present were members of the public; Steven Messina, Thomas Smith (LLS), John Lawrence (AT&T), Lisa Fearon (AT&T), Rosemary Hill, David A. Scalley (Hunt Properties, LLC), Art Colvin (Horizons Engineering), Dan Tucker and a member of the press, Edith Tucker.
7:00 PM A quorum being present, Chairman Karpf called the meeting to order and the Pledge of Allegiance was recited.
Minutes Review
Minutes of April 5, 2012
Corrections and additions included: Add – Mr. Dowling offered a motion to elect Evan Karpf as chairman. Mr. Bergum seconded the motion. The vote was 6 – 0 with all in favor.
Add – Chairman Karpf offered a motion to elect Eric Bergum as vice chairman. Mr. Dowling seconded the motion. The vote was 6 - 0 with all in favor.
Add – Mr. Temple to the list of members present.
Change all spellings of Erik Bergum from “Eric” to “Erik”.
Add – 5th paragraph, 3rd sentence, add John Lawrence, Real Estate Consultant to “the chairman informed the representatives….”.
Mr. Bergum offered a motion to approve the minutes of April 3, 2012 as corrected. Mr. Dowling seconded the motion. The vote was 6 – 0 -1 with Mr. Mills abstaining. The motion carries.
Correspondence
Chairman Karpf told the Board he sent a letter to the other applicant for the position of Planning Board Secretary, thanking her for her interest in the position and for taking the time to apply.
Page 2 of 7
Planning Board
May 3, 2012
Chairman Karpf read the Purpose of the Planning Board. “to protect the public health, safety and welfare; to protect property values; to prevent premature and uncoordinated development of land without the adequate provision of public services and facilities; to avoid unnecessary and adverse impacts on neighboring property and uses; and to guide the character of development” and “The Site Review Procedure in no way relieves the developer from compliance with the Zoning Ordinance, Subdivision Regulations or any other ordinance which pertains to the proposed development”.
Chairman Karpf told the Board it was in receipt of a letter in reference to the release of the bond regarding the Dartmouth Brook project. The issue is on hold at this time.
Public Hearing
AT&T - Map 210, Lot 008 re: installation of a wireless communications facility at the Mt. Washington Hotel
The application was complete. The secretary confirmed that Notice of Public Hearing was posted and published and the abutters notified by certified mail. The notarized letter from “Owner authorizing the “Agent” to act for “Owner” is still out-standing.
Mr. Dowling offered a motion to go into public hearing. Mr. Bergum seconded the motion. The vote was 7 – 0. The motion carries.
Speaking to the application were Lisa Fearon and John Lawrence. It was explained that there are two (2) flag poles that will be extended eight (8) feet from the existing poles This will make the poles a total of one-hundred-forty-one (141) feet in height. The base has been widened as requested by the New Hampshire Division of Historical Resources to make the appearance more acceptable.
There will be insulation added to the hotel building and a back-up generator. The back-up generator will be located with a group of other utility structures. Each pole will accommodate 3 antennae. There is not enough space in the existing towers to allow an “add on” to the present poles which is the reason why this addition is needed. The service area this will provide is the Bretton Woods area and to the west of the location. It will be 3G service with the potential for 4G when that becomes available in the area. There are also plans to have an installation at the top of Mt. Washington in the future. Presently Verizon has an antenna at the top of the mountain.
Page 3 of 7
Planning Board
May 3, 2012
After the close of the public hearing and discussion among the Planning Board members;
Mr. Bergum offered a motion to approve the installation of the wireless communications facility at the Mt. Washington Hotel with the following conditions:
Approval of the Fire Chief of the installation
Approval of the Fire Chief regarding the location of the generator (that it
causes no hazard)
Approval of the New Hampshire Division of Historical Resources
Receipt by the Planning Board of a notarized letter from “Owner” giving the
“Agent” authority to act for “Owner”
Mr. Mills seconded the motion. The vote was 7 – 0. The motion carries.
Public Hearing
Hunt Properties, LLC - Map 207, Lot 11 re: conversion of 18 motel rooms to 10 rental dwelling units
The secretary verified that the application was complete, Notice of Public Hearing was posted and published and the abutters notified by certified mail.
Mr. Dowling offered a motion to accept the application. Mr. Bergum seconded the motion. The vote was 7 – 0. The motion carries.
Mr. Dowling offered a motion to go into public hearing. Mr. Bergum seconded the motion. The vote was 7 – 0. The motion carries.
David Scalley, owner of Hunt Properties, LLC told the Board there would be no more than 10 apartments converted from the existing 18 motel units. Depending on the construction of the present building the determination would be made as to how many one (1) bedroom and two (2) bedroom apartments will be constructed during the renovations.
Mr. Scalley said there are two (2) existing apartments which would give the property a total of 12 apartments. He said there will be a complete facelift with new siding, doors and windows. The apartments will include complete kitchens, living-rooms, baths and bedrooms. There will be additional porch lighting with downward lighting.
Page 4 of 7
Planning Board
May 3, 2012
Discussion took place regarding parking and handicap parking and accessibility. Mr. Scalley explained that this is a ground level project with one step up on one end and two steps up on the far end.
The State requirement to have an approved septic design drawn up in case the present system fails, was discussed.
Chairman Karpf read the history of Third Party Review requirements by the Town. It was noted that there is no procedure or policy to be found regarding this at the local level. Mr. Dowling said that the town does not have to enforce this Review. Enforcement of the Review falls to the State.
The condition placed by the Zoning Board of Adjustment to get that the applicant receive NH DOT approvals regarding State change of use and drive-way permit must be met.
Chairman Karpf also made reference, in response to Mr. Scalley’s question regarding change of use versus expansion of use, to Town Counsel’s e-mail confirming this project is a change of use.
Abutter, Rosemary Hill voiced concerns regarding fire safety and the number of fire hydrants in the vicinity. She noted the building was built in the 1950’s. Both Chairman Karpf and Mr. Scalley said that the renovation will bring the building up to code and that both the Fire Chief and the Code Enforcement Officer must be satisfied with the safety measures before they give their approvals.
Mr. Bergum noted that there is a larger than usual water main, eight (8) inches, that is in place, in that area. The Water System Superintendent wrote a letter which is part of the ZBA file on this project, that he sees no issue with the water supply or infrastructure, to the project.
The public hearing was closed and the Board discussed the application, after which;
Mr. Bergum offered a motion to approve the application for converting eighteen (18) existing motel units to ten (10) one (1) and two (2) bedroom apartments with the following conditions;
Approval of the Fire Chief
Approval of the Code Enforcement Officer
Approval by DES, subsurface Division for septic design
Meet State of NH requirements for handicap accessibility
Meet the Carroll Zoning Board of Adjustment condition of applying to the State of NH
DOT for a change of use and a driveway permit
Meet all Federal, State and Local statutes and ordinances regarding parking and
Outside lighting
Mr. Dowling seconded the motion. The vote was 7 – 0. The motion carries.
Page 5 of 7
Planning Board
May 3, 2012
CNL – Map 210 Lots 8 and 10, Map 211 Lots 14, 19, 20, 46.1, 46.2 & 47 re: Boundary Line Adjustment
The secretary confirmed that the application is complete and that the Notice of Public Hearing has been posted and abutters notified by certified mail.
Mr. Dowling offered a motion to accept the application. Mr. Bergum seconded the motion. The vote was 7 – 0. The motion carried
Mr. Dowling offered a motion to go into public hearing. Mr. Bergum seconded the motion. The vote was 7 – 0. The motion carries.
Art Colvin of CNL, spoke to the project.
Mr. Colvin stated that the adjustments are being made so the lots will more closely relate to the present use of the parcels. There will be no construction on these lots. It is understood that these are not buildable lots.
There was discussion between the applicant and the Board members as they perused the maps. It was noted that new deeds would have to be produced regarding the changes of the lot lines. Mr. Colvin said the lawyers are working on that presently.
Mr. Bergum offered a motion to approve the boundary line adjustments of Map 210, Lots 8 and 10 and Map 211, Lots 14, 19, 20 , 46.1, 46.2 and 47 with the following conditions;
There will be no construction on any of these lots
The new deed(s) describing the transfers will be forwarded to the Planning Board
Secretary when available.
Mr. Dowling seconded the motion. The vote was 7 – 0. The motion carries
New Business
Consultation – Steven Messina
Steven Messina together with Tom Smith, surveyor, spoke to the Board regarding Map 419, Lot 16, a 38 acre parcel off Route 302. Mr. Messina would like to sub-divide the parcel into two (2) lots. One lot would be 5.7 acres and the other, slightly over 32 acres. He said he has
Page 6 of 7
Planning Board
May 3, 2012
been working with the State DOT for the past 3 years regarding drive-way access and now has an agreement for a right-of-way. He said there are two houses on the present parcel and the
division would result in one house on each parcel which would bring both parcels into compliance.
It was suggested that Mr. Messina check page 48 of the Planning Board Regulations regarding waivers, review the Site Plan Review regulations and check on the set back requirements for Residential II zone.
Old Business
Procedures Revisions
Chairman Karpf asked that the members read over the rules and regulations which are on the OEP website. He said he and the Secretary are in the process of reviewing the rules and policies. The Site Plan Review and Sub-division Application and well as the Fee Schedule has been updated to try to make it more self-explanatory and as user friendly as possible. Notarized letters by the owner giving authority to an agent has been included. He asked that the Board members review these updated forms and bring back their comments.
Discussion of the time frames and deadlines took place. Discussion took place about having a policy that regular meetings are set to take place on the first Thursday of the month. The requirements of the publishing notices in the newspaper were also discussed.
Chairman Karpf asked for a motion to have the Chairman or Vice chairman in the Chairman’s absence, sign the Secretary’s time sheet.
_______________________ offered a motion to have the chairman sign the Secretary’s time sheet, the Vice Chairman in the Chairman’s absence. _________________ seconded the motion. The vote was 7 – 0. The motion carried.
Mrs. Foster talked of the contact sheet which would be available to the public at Town Hall. The Secretary’s e-mail address would be listed first followed by her phone number, at her request. The chairman’s e-mail address and phone number would also be listed.
Chairman Karpf asked that a disclaimer be put on the Planning Board Regulations on the website that they are not up to date. The Secretary was tasked to follow up on this.
Page 7 of 7
Planning Board
May 5, 2012
Chairman Karpf brought forth the topic of the Event Tracking Sheet that was used on each case during the meeting. This record documents that notices, mailings and postings have been done within the time frames required, as well as other pertinent action taken for preparation of a case.
Mr. Bergum offered a motion to adjourn. Mr. Dowling seconded the motion. The vote was 7 – 0. The motion carries.
8:43 PM The meeting was adjourned.
Respectfully submitted,
Linda J. Dowling
Secretary
Carroll Planning Board