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Minutes of 7/18/2012 APPROVED

August 20th, 2012

TOWN OF CARROLL
BUDGET COMMITTEE MEETING
JULY 18,2012
APPROVED
MINUTES
Members present: Linda Dowling, Chairman; Jane Ikasalo, Secretary; Dan Walker; Sue Kraabel; Joan Karpf.
The meeting was called to order at 7:30PM by Chairman Dowling with a quorum present.
A motion to accept the meeting minutes of June 20,2012 with changes being made was made by Joan Karpf, seconded by Dan Walker and accepted by all with a 5-0 vote.
OLD BUSINESS
The Board of Selectmen will have an energy audit done for the Town Hall heating system. The Select Board is exploring Health Insurance options for the Town employees.
NEW BUSINESS

A discussion on the possibility of user fees for the public use of Town Hall facilities was held. Any recommendations would be presented to the Select Board. Currently only tax payers of the Town of Carroll are allowed use of the Town Hall facilities at no cost and must fill out an application and present to Select Board for approval. A check of $250.00 is written by the person(s) using the facilities but is held and returned at the end of the event if there is no damage to the facilities. Ms. Karpf asked what the Fire Dept. occupancy is for the kitchen, and the gym. A suggestion was made that there be separate charges for the use of the kitchen (for small groups) and the gym (for larger groups). If smaller groups wanted to use the gym, they would pay the larger amount fee. It was not determined what the suggested fees would be. Chairman Dowling will contact other surrounding Towns to see if they have user fees for their facilities and if so, what they are. Mr. Walker suggested that maybe there could be a seasonal charge to accomodate for use of heat in the winter months. Ms. Ikasalo suggested that a menu of different events and charges could be prepared. Charges would go into effect 2013. Discussion on this matter will be continued at future meetings.
A request for Town job descriptions will be made to the Select Board by Chairman Dowling.
The goal of the Budget Committee was discussed . A discussion to keep the budget the same as last year was presented and this will be discussed again at a later date.
Ms. Karpf stated that the Town of Carroll should have a long term plan which currently, does not.
A suggestion was made to ask Department Heads what their future needs will be when they bring their budgets to the Committee. Chairman Dowling will email each Department Head to ask them for a 5 year Department Plan.
Discussion was made on how to educate the Voter on the different warrant articles that appear on the ballot and the importance of their vote. This discussion will be continued at future Budge Committee meetings.
The Police Department and Rec Department have revolving funds. The Department Heads will be asked the amounts in these funds.
In review of the Current Year Expense and Revenues, it appears that most departments are staying within the 2012 budget.
Once the Budget Committee receives the Selectman’s Budget Schedule which will likely be after labor day, the Budget Committee will meet weekly.
Sue Kraabel present the Committee with breakdown of oil and electricity for each Department for the last 3 years. The “lock- in” prices for oil are not year round prices. They are usually determined for November to April. Ms Karpf asked why the Fire Department cost of oil is so high and that she would like to know what the square footage is that is being heated. The Committee discussed this and surmised that because the ambulance and fire trucks must be in “ready” condition, it is necessary to heat the garage as well as the office and that once the garage doors open for equipment to leave or enter, the heat will escape and also take a long time to reheat. Ms. Kraabel discussed the variances in cost of kwh of electricity per building.
A motion to adjourn the meeting was presented by Mr. Walker and seconded by Ms. Ikasaslo and was adjourned at 9:17PM.








Prepared by Jane Ikasalo 7/22/12

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