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Minutes of 04/10/2006
April 10th, 2006
Carroll Board of Selectmen
Meeting Minutes
April 10, 2006
Board members present: William Wright, Allen Strasser, Bonnie Moroney
The meeting was called to order at 7:00 PM.
Members of the public present: Roberta McGee, Eleanor Brauns, Doug Bews, Tom Gately, Evan Karpf, Dale Shakespeare, Ann Fabrizio, Carmine Fabrizio, Bill Dowling, Linda Dowling, John Goodney, John Gardiner, Billy Rines, Molly White, John Birknes, Dick Harris
The board began with the approval of bills and signing of checks.
Selectman Strasser made a motion to approve the minutes from 04/03/2006. The motion was seconded by Selectman Moroney and passed unanimously.
Chairman Wright read the following letter from Carmine & Ann Fabrizio.
“We attended the meeting Monday evening and were astounded by the confrontation between Evan Karpf and Doug Bews.
We all have divergence of opinion on certain matters but by letting this continue and foisting their differences by their argumentative actions on the attendees at the meeting was in-excusable.
We can only hope that all future selectman’s meetings can be controlled more effectively.”
Chairman Wright accepted blame for that situation, and stated that it will not happen again. He explained that the selectmen were working on new procedures for the agenda items.
A discussion of safety issues began with Selectman Strasser explaining that he was still working on the Policies and Procedures Manual. He is using the template from LGC and modifying it to fit our needs. John Goodney expressed the opinion that input should come from police, fire department and emergency management personnel.
Billy Rines said as a result of a meeting with Dave Witham of Primex they are using software supplied by Primex to develop a Safety Procedure Policy. Mr. Goodney said they discussed who is responsible for what when it comes to safety issues. The selectmen are ultimately responsible, but the Safety Committee is to meet on a regular basis, report to the selectmen, and the selectmen must respond to the committee recommendations. An Accident Reporting and Record Keeping Policy was presented to the selectmen. (Copy attached) Along with the policy was a copy of the Accident/Incident Investigation Report that is an internal report to be filled out for all accidents occurring in the workplace no matter how serious. This will be given to a supervisor, then the town office, and a copy will be forwarded to the Safety Committee from the office. Selectman Strasser moved to adopt the policy, Chairman Wright seconded, and the motion passed unanimously.
Mr. Rines reported that Mr. Davis will start electrical work in the Highway Barn on Wednesday of this week. He also talked about two of the issues raised by Mark Gensamer as needed electrical repairs in the Town Hall. Mr. Gensamer pointed out that the lights in the kitchen are not grounded, and it would probably be cheaper to replace them than to try and ground each existing light. The other recommendation stressed by Mr. Rines was the need to install a service disconnect at the meter to protect service entrance conductors. The selectmen asked Mr. Rines to contact the electrician and get cost estimates for these projects.
Chairman Wright read the letter from the Department of Labor regarding the payroll audit done on March.21st. They found there were no I-9 forms for ten employees, and five employees had made changes on a timesheet and did not initial the changes. Each violation incurred a $100 penalty which the town can and will dispute.
A call to the Local Government Center confirmed that the selectmen can appoint 3 people to be Cemetery Trustees, each to fill a position until election of trustees can take place in 2007. At that time we will elect one trustee for 1 year, one for 2 years, and one for 3 years. John Gardiner, Marcia Rouillard, and Becki Pederson have volunteered for the 11 month positions. Chairman Wright moved to appoint the volunteers, and have them, at their first meeting, appoint a chairman who will report to the selectmen. Selectman Moroney seconded the motion and it passed unanimously.
Two building permits were presented for signatures, and Selectman Strasser said that Stan Borkowski had checked with the state, and the selectmen do not need to sign them, but perhaps they will have to sign Certificates of Occupancy until our procedures are registered with the state. The selectmen explained that weekly report from Mr. Borkowski has been updated, and that the report will be posted on the bulletin board each week.
The quote from Pitney Bowes for a new postage meter was read. The current lease runs out on June 20th, and a new meter to fit our needs will cost $92/mo for 60 months. Chairman Wright moved to enter into this lease, Selectman Moroney seconded the motion, and it passed unanimously.
John Gardiner gave further details of the visit with Mr. Witham of Primex, our workers’ compensation carrier. They discussed the development of a written safety program which we must implement. The selectmen must officially adopt a program and participate in the program whenever possible. They must communicate with the employees that this is a joint effort and all must participate in order for it to succeed. The selectmen must provide funding for safety equipment, personal protective equipment, and training when necessary. They must review and respond to inspections and recommendations and investigative reports, and must participate in training. They must respond in writing to reports from the safety committee. Another subject that was discussed is pre-employment screening. We’ve done background checks on employees who will handle money, but no pre-screening in areas such as prior injuries. Chief Gardiner mentioned the accident/incident report again, and that he and Mr. Rines had worked on 8-10 areas of safety that applied to the highway department, with more to go. He mentioned the high cost of protective clothing, with only a $600 line item in the budget for clothing. In the interest of safety, Chief Gardiner has placed a caution sign in front of the police station. There are holes in the pavement and that road in front of the police/fire station and post office is owned by the town. Part of the fire station bid is for paving, and he would like to have the winning bidder quote extending the paving to include the area in front of the police station and post office. Selectman Strasser made a motion to ask Jeff Duncan get a bid to extend the paving to meet this need. Selectman Moroney seconded the motion, and it passed unanimously.
Linda Dowling stood to point out some errors in procedure by the Board of Selectmen. She gave the selectmen copies of part of the Handbook for Local Officials that deal with Right-to-Know issues. She pointed out areas that need attention, such as an agenda items for executive session should reference an RSA number, the selectmen must be polled in voting to go into executive session, and that there are only 5 matters that can be discussed in executive session. She also said the selectmen cannot vote in such session, can only come to a consensus then go back to public session to vote.
Bill Dowling presented a purchase order for Varney & Smith that will not exceed $900. This is for materials for storage of 20 oz. bottles to be recycled. The original cost should be amortized in less than 2 years. Mr. Dowling has money in his budget to pay for this PO. Selectman Strasser moved to approve the PO, Chairman Wright seconded, and the motion passed unanimously. He also presented a quote for a new sweeper in an amount under $4,000.00. He said it would be used at the recycling center and by Mr. Rines in the highway department. Selectman Strasser moved to approve the purchase, Chairman Wright seconded, and the motion passed unanimously.
John Goodney stood next to publicly thank Bill Dowling for his safety efforts at the Recycling Center.
Evan Karpf spoke about Valley Pride Day on May 6th starting at 8 am. Northeast Environmental is donating the use of a dumpster for the day, and it will be placed at the recreation center. Each participant will receive a T-shirt, rubber gloves, and plastic bags. In order to get a shirt, people need to sign up for Valley Pride Day by April 25th. Lunch will follow at the Mt. Washington Hotel, and names will be drawn for prizes donated by local businesses. Sign up sheets are in some stores and at the Town Hall.
Doug Bews showed the board an ad from the Courier placed by the AMC. It’s for the Third Annual Easter Brunch. This ad and event are in direct conflict with what the AMC said about their activities at the Senate hearing. Mr. Bews also presented a written request for a copy of the tape of the Board of Selectmen Meeting of 04/03/2006. He also brought an amendment to the affidavit submitted to the town on March 20, 2006. In that document he referenced the January 9, 2006 meeting of the selectmen, and the amended document references the December 12, 2005 meeting.
Selectman Strasser told everyone he had heard from John Gallus and that the House amended Bill regarding the AMC was killed in the Senate.
Dick Harris came to the board to ask about the approval on a change of use of property that abuts his. According to him, the Saffian house, on a non-conforming lot, was approved by the selectmen to go from a single family residence to a multiple family, seasonal use, without his being notified as an abutter of a hearing by the ZBA. This matter will be researched as to what actually happened.
Chairman Wright asked Chief Gardiner if his name could be taken off the list of people to be notified in case of a Town Hall alarm problem. The Chief said it had been removed earlier in the day.
At 7:58PM, as there was no additional business, Chairman Wright declared the meeting ended and moved to go into executive session regarding welfare and personnel matters. This was seconded by Selectman Moroney. The motion passed unanimously
At the close of executive session, Chairman Wright made a motion to return to public session and seal the minutes from executive session; Selectman Moroney seconded and the motion passed unanimously. At 9:35 PM a motion was made to adjourn for the evening, which was seconded, and passed unanimously.