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Minutes of 12/11/2013

January 6th, 2014

Budget Committee Meeting
December 11, 2013

Meeting called to order at 7PM by Chair Mike Hogan.

Members present: Mike Hogan, Rena Vecchio, Joan Kaprf, Jack Catalono, Rob Gauthier, Dave Scalley and Bonnie Moroney

Public: Jeremy Olsen

Pledge of allegiance.

Minutes past meeting tabled.

This meeting was for Budget review and voting on:
1. Trustees of the Trust Funds
2. Health Officer
3. Patriotic – Andy Martel
4. Conservation Commission
5. Chamber of Commerce
6. Library
7. Recreation Committee
8. Emergency Management
9. Cemetery Trustees
10. Treasurer
11. Budget Committee
12. Town Clerk and Tax Collector
13. All general, executive, administrative, insurance, welfare financial(Maryclare)
14. ZBA
15. Planning Board
16. Property Inspector

Trustees of the Trust Funds
Select Board Budget Committee
acct # General Ledger Account Name Budget 2014 Budget 2014
neral Ledger Account Name Budget 2014 Budget 2014
01-4130.10-138 Trustees of Trust Funds $ 840.00 $ 840.00

01-4130.10-140 Trustees Education/Seminars $ 500.00 $ 500.00
01-4130.10-141 Trustees Supplies $ 75.00 $ 75.00


Joan motion to accept the Trustees proposed 2014 budget of $1415.00, Rena second and it passed.






Health Officer Select Board Budget Committee
acct # General Ledger Account Name Budget 2014 Budget 2014
01-4419.10-100 Health Officer Salary $ 1.00 $ 1.00
01-4419.10-300 Health Officer Travel $ 200.00 $ 200.00
01-4419.10-301 Health Officer Dues $ 50.00 $ 50.00
01-4419.10-302 Health Officer Supplies $ 50.00 $ 50.00
01-4419.10-303 Health Officer Training $ 90.00 $ 90.00


Joan voted to accept the $411.00 Health Officer budget and Bonnie seconded, and it was passed.


PATRIOTIC PURPOSES Select Board Budget Committee
acct # General Ledger Account Name Budget 2014 Budget 2014
01-4583.10-200 Memorial Day-Patriotic Purposes- Expense only $ 1,000.00 $ 1,000.00

There is no change from last year, for $1,000.00 Joan motioned to accept the proposed 2014 budget and Rena second and it was passed.


CONSERVATION COMMISSION Select Board Budget Committee
acct # General Ledger Account Name Budget 2013 Budget 2014 Budget 2014
01-4611.10-300 Membership NHACC-flat fee $ 185.00 $ 195.00
01-4611.10-301 Workshops $ 135.00 $ 125.00
01-4611.10-302 Operating Expense $ 50.00 $ 50.00
01-4611.10-303 Annual LCIP Monitoring $ 5.00 $ 5.00
01-4611.10-304 ARLAC Donation-Amnsc Rv Lcl Advsry Cmmttee $ 50.00 $ 50.00



Joan wanted to make a change on the Membership up to $195.00 and the workshop down to $125.00 leaving the total the same
$425.00. Bonnie motioned to accept the proposed 2014 conversation budget and Dave second and it passed.



CULTURE Select Board Budget Committee
acct # General Ledger Account Name Budget 2013 Budget 2014 Budget 2014
01-4589.10-301 Chamber of Commerce-Beautification $ 1,000.00 $ 1,000.00
01-4589.10-303 Chamber of Commerce-Information Booth $ 10,400.00 $ 10,400.00
01-4589.10-305 Chamber of Commerce-Entertainment $ - $ -


Jack said there was a decrease from $131,000 from 2013 to $11400, why? Bonnie said that $2,000.00 of the difference is that the Chamber no longer wanted to do the music in the summer time, so they have handed it off to the Recreation Committee, and they have put that under their budget but increased it to help pay for the fireworks. There was an increase of $300.00 for wages in the information booth.
Bonnie motioned to accept and Rena second, four voted for it, Joan abstained and Jack voted against.


LIBRARY Select Board Budget Committee
acct # General Ledger Account Name Budget 2013 Budget 2014 Budget 2014
01-4550.10-100 Librarian Salary $ 9,068.00 $ 9,068.00
01-4550.10-200 Telephone $ 675.00 $ 675.00
01-4550.10-201 Books and Materials $ 1,600.00 $ 1,600.00
01-4550.10-202 Subscriptions $ 50.00 $ 50.00
01-4550.10-205 Miscellaneous $ 125.00 $ 125.00
01-4550.10-208 Capital Items $ 400.00 $ 400.00
01-4550.10-210 Software Support $ 500.00 $ 500.00
01-4550.10-215 Audio and Video $ 300.00 $ 300.00
01-4550.10-218 Training $ 150.00 $ 150.00
01-4550.10-220 Office Supplies $ 400.00 $ 400.00
01-4550.10-222 Mileage $ 200.00 $ 200.00


Joan mentioned that fact the Bethlehem has a brand new library and that the town should think about working with
them to use their library and save money. She said she knows some people that use the Bethlehem library already.
There was a $234.00 increase this year, most of it was in increase on the phone service.
Joan voted to accept the $13468.00 proposed 2014 Library budget, and Rena second, five voted for it and Jack voted against it.

Joan asked why Jack was voting against and he stated that last year the budget committee did not allow any increases when doing the budget and he feels that we shouldn’t increase any budgets. He feels that the government can absorb it without
Impacting the tax payers. He will vote nay to any increases.

Mike said that the town needs to run more efficient, such as the phone companies that we use we should research a cheaper company.

CULTURE AND RECREATION
PARKS AND RECREATION Select Board Budget Committee
acct # General Ledger Account Name Budget 2013 Budget 2014 Budget 2014
01-4520.10-100 Rec Area Counselors $ 10,560.00 $ 10,560.00
01-4520.10-200 Rec Area Telephone $ 400.00 $ 400.00
01-4520.10-201 Equipment and Supplies $ 1.00 $ 1.00
01-4520.10-300 Parties $ 1.00 $ 1.00
01-4520.10-310 Ski Program-buses only $ 1,500.00 $ 1,500.00
01-4520.10-320 Rec Field/Court Repair $ 500.00 $ 500.00
01-4520.10-321 Building Repair $ 200.00 $ 200.00
01-4520.10-501 Transportation $ 1.00 $ 1.00
01-4520.10-806 Staff Training $ 300.00 $ 300.00
01-45520.10-807 Town Entertainment $ 3,500.00 $ 3,500.00


Rena asked about the Town Entertainment line, and Bonnie explained that this is where they put the $2,000 from the Music that the Chamber no longer wished to do, and that the extra $1,500 is to put towards the fireworks. Bonnie said that they are also trying to raise more money to put towards the fireworks as well.

Joan said she wanted to know more about how much money was in the Rec. Dept Revolving Checking account and what all that money is being used for. Bonnie explained that they used the money for when they had parties and things for the kids, like Easter, and Christmas.

Joan wanted to table this until we can look at the revolving account to see what is being used for to see about offsetting the budget with some of that money. Joan put this into a motion and Jack second. 4 voted against the motion and Dave abstained, because he is on the Recreation Comm.

It was said that the majority would vote to look at the revolving account but not with the thought of offsetting their budget, there was not that kind of money in there.

Rob motioned to accept the $16963.00 proposed budget and Rena second. Four voted for this, two voted against and one abstained.







EMERGENCY MANAGEMENT Select Board Budget Committee
acct # General Ledger Account Name Budget 2013 Budget 2014 Budget 2014
01-4290.10-100 Director Salary $ 1.00 $ 1.00
01-4290.10-101 Asst. Director Salary $ - $ -
01-4290.10-200 EM Training $ 1.00 $ 1.00
01-4290.10-201 EM Radio $ 100.00 $ 100.00
01-4290.10-202 EM Emergency Center $ 1.00 $ 1.00
01-4290.10-203 EM Assistant Director Salary $ - $ -

Joan voted to accept the $103.00 Emergency management proposed 2014 budget. Rena second and it passed.


CEMETERIES Select Board Budget Committee
acct # General Ledger Account Name Budget 2013 Budget 2014 Budget 2014
01-4195.10-100 Cemetery Salary $ 1.00 $ 1.00
01-4195.10-101 Cemetery Trustee Chair Salary $ 300.00 $ 300.00
01-4195.10-102 Cemetery Trustees Salaries $ 400.00 $ 400.00
01-4195.10-200 Cemetery Maintenance $ 2,300.00 $ 2,300.00
01-4195.10-201 Cemetery Improvements $ 1,600.00 $ 1,600.00

Joan motioned to accept the $4601.00 proposed 2014 budget with a $50.00 decrease, Rena second and it was passed.

Town Treasurer
01-4130.10-135 Treasurer $ 4,283.00 $ 4,500.00 $ 4,500.00
01-4130.10-201 Treasurer Training & Travel $ 655.00 $ 655.00 $ 655.00
01-4130.10-202 Treasurer Office Supplies $ 50.00 $ 35.00 $ 35.00


Joan said that she feels that a 5% increase is too much, and has done some comparisons to other towns around the area and what they pay.

Mike said that with no raises in 3 years, that 5% is not even the normal cost of living during that time. He asked what it would take for somebody else to do that job for that amount. The efficiency of this town is part of the problem. He said a 5% cost of living in 3 years is not unheard of.

Rob said he personally feels that the town will vote for this. He is not basing his discussion on what he thinks but what the voters will say.

Rena motioned to accept the proposed 2014 Treasure budget for $5490.00, Rob second. Five voted for it and 2 against, it passed.


Budget Committee
01-4150.10-113 Budget Committee Clerk Salary $ 1.00 $ 1.00
01-4150.10-806 Budget Committee Expenses $ 69.00 $ 69.00
01-4150.10-807 Budget Committee Training & Mileage $ 360.00 $ 360.00

Joan voted to accept the proposed $429.00 2014 budget, Rena second 5 voted yes, Rob and Mike abstained.



01-4130.10-136 Town Clerk & Tax Collector $ 35,149.00 $ 35,149.00
01-4130.10-137 Deputy Town Clerk $ 7,350.00 $ 7,350.00
01-4130.10-210 Town Clerk Office Equipment $ 650.00 $ 650.00
01-4130.10-211 Town Clerk Office Equip. Maint. $ 700.00 $ 700.00
01-4130.10-212 Town Clerk Assn. Dues $ 80.00 $ 80.00
01-4130.10-213 Town Clerk Office Supplies $ 3,000.00 $ 3,000.00
01-4130.10-214 Town Clerk Computer Software Supp. $ 6,274.00 $ 6,274.00
01-4130.10-215 Town Clerk Summit CAMA $ 901.00 $ 901.00
01-4130.10-216 Town Clerk Postage $ 1,900.00 $ 1,900.00
01-4130.10-217 Town Clerk Telephone $ 800.00 $ 800.00
01-4130.10-218 Town Clerk Bank Svc Charges $ 300.00 $ 300.00
01-4130.10-219 Town Clerk Advertisements $ 450.00 $ 450.00
01-4130.10-220 Town Clerk Registrars Fees $ 350.00 $ 350.00
01-4130.10-221 Town Clerk Miscellaneous $ 200.00 $ 200.00
01-4130.10-222 Town Clerk Training $ 1,000.00 $ 1,000.00
01-4130.10-223 Town Clerk Travel $ 250.00 $ 250.00
01-4130.10-224 Town Clerk Tax Abate. Interest $ 1,000.00 $ 1,000.00
01-4199.10-200 TC Marriage/Vitals $ 1,100.00 $ 1,100.00




Town Clerk and Tax Collector, 2013 budget was $58,706.00 and the proposed 2014 budget is for $59286.75. Joan said she had done her research and compared to other towns like us and our Town Clerk/Tax Collector is paid about $10,000.00 more.

Mike said that there are some lines that need to be taken down to $1.00 and need to address each line more efficiently. He said if there is left over money at the later part of the year they use it on what they want. He said we need to tell our dept heads to run more efficiently.

Joan said her vote will be no because the salary, that is higher then any other town around here. Most towns are not on the list because they do not combine the two positions, and use 2 part time people. David said again about the population, that we can’t go by because we have so many second home owners that are not counted yet pay taxes.

Rena voted to accept the $58,286.75 and Rob second. Two no and the rest yes, so it passed.

01-4130.10-130 Salaries-Selectmen $ 2,100.00 # $ 2,100.00 $ 2,100.00
01-4130.10-131 Salaries-Selectmen $ 1,800.00 # $ 1,800.00 $ 1,800.00
01-4130.10-132 Salaries-Selectmen $ 1,800.00 # $ 1,800.00 $ 1,800.00

01-4150.10-110 Administrative Assistant $ 31,949.00 $ 33,547.00 $ 33,547.00
01-4150.10-111 Selectmen's Office Staff $ 20,384.00 $ 21,403.00 $ 21,403.00
01-4150.10-114 Selectmen' Office Staff Overtime $ 1.00 $ 1.00 $ 1.00
01-4150.10-250 Tax Map $ 2,500.00 $ 2,500.00 $ 2,500.00
01-4150.10-260 Town Report $ 2,000.00 $ 2,000.00 $ 2,000.00
01-4150.10-301 Auditing $ 15,000.00 $ 15,000.00 $ 15,000.00
01-4150.10-390 Office Equipment $ 650.00 $ 1,000.00 $ 1,000.00
01-4150.10-603 Office Equipment Maintenance $ 700.00 $ 700.00 $ 700.00
01-4150.10-604 Association Dues $ 1,490.00 $ 1,490.00 $ 1,490.00
01-4150.10-620 Office Supplies $ 2,500.00 $ 2,500.00 $ 2,500.00
01-4150.10-621 Computer Software Support $ 6,000.00 $ 6,274.00 $ 6,274.00
01-4150.10-622 Summit CAMA $ 901.00 $ 901.00 $ 901.00
01-4150.10-625 Postage $ 1,800.00 $ 700.00 $ 700.00
01-4150.10-740 Telephone $ 1,300.00 $ 1,715.00 $ 1,715.00
01-4150.10-800 Town Officers' Expenses $ 1.00 $ 1.00 $ 1.00
01-4150.10-801 Bank Service Charges $ 300.00 $ 300.00 $ 300.00
01-4150.10-802 Advertisements $ 450.00 $ 900.00 $ 900.00
01-4150.10-803 Registrars Fees $ 200.00 $ 200.00 $ 200.00
01-4150.10-804 Miscellaneous $ 450.00 $ 500.00 $ 500.00
01-4150.10-805 Training $ 750.00 $ 900.00 $ 900.00
01-4150.10-808 Comstar Billing Fee $ 1.00 $ 1.00 $ 1.00
01-4150.10-809 Travel Expense $ 795.00 $ 1,200.00 $ 1,200.00
01-4152.10-200 Property Assessing expense only $ 11,000.00 # $ 15,000.00 $ 15,000.00
01-4153.10-200 Legal Expenses $ 10,000.00 # $ 12,000.00

01-4155.10-200 Retirement $ 75,000.00 $ 75,000.00 $ 75,000.00
01-4155.10-201 FICA $ 17,200.00 $ 17,200.00 $ 17,200.00
01-4155.10-202 Medicare $ 8,100.00 $ 8,100.00 $ 8,100.00
01-4155.10-300 Employee Insurance $ 151,953.00 $ 152,000.00 $ 152,000.00
01-4155.10-301 Unemployment Compensation $ 1,532.00 $ 1,532.00 $ 1,532.00
01-4196.10-520 Town Insurance $ 31,000.00 $ 31,000.00 $ 31,000.00
01-4196.20-520 Workers Compensation-Primex $ 19,681.00 $ 20,000.00 $ 20,000.00

01-4441.10-200 Direct Assistance-Welfare $ 20,000.00 $ 20,000.00 $ 20,000.00
01-4441.10-201 Welfare Administration $ - $ - $ -
01-4711.10-200 Principal-LTD-Landfill and Water $ 61,806.00 # $ 57,958.00 $ 57,958.00
01-4721.10-200 Interest-LTD Landfill and Water $ 29,130.00 # $ 26,478.00 $ 26,478.00
01-4721.10-201 Interest Tax Anticipation Note $ 400.00 # $ 400.00 $ 400.00


General Government
Joan said the new affordable care act insurance from her estimate for all the town employees she found would be about $60.000.
There is an increase of $42,265.00 for the personnel admin., the salaries and $7410.00 for office supplies for an increase of $53,443.00
Rob motioned to accept the All General Government, Financial Admin., Property Assesing, Legal, Personnel Admin., Insurance, Public Assistance, Principal notes and interest.
Rena second and there was 4 in favor and 2 nays, so it passed.






BOARD OF ADJUSTMENT Actual Spent Select Board Budget Committee
acct # General Ledger Account Name Budget 2013 # Budget 2014 Budget 2014
01-4192.10-100 BA Secretary $ 1,000.00 $ 640.00 $ 1500.00
01-4192.10-101 Board Member Salaries $ 240.00 $ 600.00 $ 600.00
01-4192.10-625 Postage $ 50.00 $ 50.00 $ 50.00
01-4192.10-626 Office Supplies $ 100.00 $ 100.00 $ 200.00
01-4192.10-627 Advertisements $ 50.00 $ 50.00 $ 50.00
01-4192.10-700 Legal $ 1,000.00 $ 1,000.00 $ 1,000.00
01-4192.10-801 Engineering $ 1.00 $ 1.00 $ 1.00
01-4192.10-900 Miscellaneous $ 1.00 $ 1.00 $ 1.00
01-4192.10-901 Training and Travel $ 250.00 $ 250.00 $ 250.00

ZBA
Joan went over the increase and changes for the ZBA, the secretary was increased from $640.00 to $1,500.00, the office supplies was increase to $200.00 from $100.00, making the proposed budget $3652.00
Rena said that the secretary line has increased several times. Rob questions the stipend increase for the members to $20.00 per meeting. Rena motioned to change the total from $3652.00 to $2792.00. Taking the members down to $240.00 and secretary to $1,000.00 Rob second, 2 for, 4 against and Dave abstained.

Bonnie motioned to leave the total at $3652.00 with 4 yes, 2 abstained and one no it passed.

PLANNING BOARD Actual Spent Select Board Budget Committee
acct # General Ledger Account Name Budget 2013 # Budget 2014 Budget 2014
01-4191.10-100 PB Secretary $ 4,000.00 $ 5,000.00 $ 4,000.00
01-4191.10-101 Board Member Salaries $ 840.00 $ 840.00 $ 840.00
01-4191.10-625 Postage $ 50.00 $ 100.00 $ 100.00
01-4191.10-626 Office Supplies $ 125.00 $ 150.00 $ 300.00
01-4191.10-627 Advertisements $ 200.00 $ 200.00 $ 200.00
01-4191.10-700 Legal Expenses $ 1,000.00 $ 2,000.00 $ 1,000.00
01-4191.10-701 No Country Council Dues $ 2,063.00 $ 2,100.00 $ 2,100.00
01-4191.10-702 Circuit Ride Expenses $ 1.00 $ 1.00 $ 1.00
01-4191.10-800 Registration Fees $ 1.00 $ 1.00 $ 1.00
01-4191.10-801 Engineering $ 1.00 $ 1.00 $ 1.00
01-4191.10-900 Miscellaneous $ 1.00 $ 1.00 $ 1.00
01-4191.10-901 Code Enforcement Officer $ 500.00 $ 500.00 $ 500.00
01-4191.10-902 Training and Travel $ 700.00 $ 700.00 $ 700.00
01-4191.10-903 Maps $ 1.00 $ 1.00 $ 1.00
01-4191.10-904 Master Plan $ 100.00 $ 100.00 $ 100.00
01-4191.10-905 Good/Welfare $ 1.00 $ 1.00 $ 1.00

Planning Board
Donna has increased the office supplies to $300.00 and legal to $4,000.00. Joan said the legal increase is a large amount. Bonnie motioned to take the legal down to $1,000.00, Joan second and it passed.
Mike motioned to lower the secretary from $5,000.00 down to $4,000.00, Rena second. Joan abstained and the rest 6 were yes.

PROPERTY INSPECTIONS Actual Spent Select Board Budget Committee
acct # General Ledger Account Name Budget 2013 # Budget 2014 Budget 2014
01-4240.10-200 Property Inspections $ 500.00 # $ 500.00 $ 500.00
01-4240.10-201 Timber Inspections $ 500.00 $ 500.00 $ 500.00
01-4240.10-203 Third Party Review $ 1,000.00 # $ 1,000.00 $ 1,000.00
01-4240.10-204 PI Training $ 450.00 $ 450.00 $ 450.00


Property Inspections
Joan motioned to accept the proposed budget, Rena second and it was passed.

Public hearing was discussed for Tues. Jan 14, 2014 and the second night if needed of Wed. Jan. 15, 2014. Maryclare will be asked to put this in the papers.

Next meeting will we Dec. 18th to complete the other dept.

Dave motioned to adjourn, Joan second and it was passed for 9:43PM

Town of Carroll, New Hampshire ®2024