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Minutes of 8/7/2014 DRAFT
August 13th, 2014
Carroll Planning Board
Meeting Minutes
August 7, 2014
“These minutes of the Town of Carroll Planning Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions,
deletions and corrections by the Planning Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSAS 90-A: 2.
Members Present: PLBD Members, Chairperson Donna Foster, Richard Krapf, Selectperson Representative, Bonnie Moroney, Mike Hogan, Richard Nelson
Members of the Public: Joan Karpf (recording), Marianne Vaughan, Joan O’Boyle, Steve LaFrance (Horizon Engineering), Alan & Sandra Kent, Paul Bussiere, Dave Scalley and Steven Boulanger (Boulanger Consulting)
Minutes taken by Rena Vecchio, Secretary
Pledge of Allegiance
A quorum being present, Chairperson Foster called the meeting to order at 7:00 p.m. On the agenda was the approval of the minutes of June 5, 2014. Bonnie Moroney made a motion to: accept the minutes of June 5, 2014, with the addition of the non-public minutes, as written. Donna Foster seconded and the motion passed with 4 ayes and 1 abstention, as Mike Hogan was not at the meeting.
Chairperson Foster asked if everyone had the chance to look over the minutes of July 3, 2014. Bonnie Moroney made a motion to: accept the minutes of July 3, 2014 as written. Mike Hogan seconded and the motion and the motion passed with 4 ayes and 1 abstention, as Richard Nelson was not at that meeting.
Boundary Line Adjustments
Steve Boulanger of Boulanger Consulting was representing Reverend David and Margaret Ramsey (Map 205-04) in the Boundary Line Adjustment (BLA) with Alan and Sandra Kent (Map 205-042). Both properties are located on Route 3 North. Steven Boulanger said the BLA was basically taking 6/10ths of an acre for the Kent’s to enlarge their property to meet the zoning requirements of one (1) acre. The Chair asked if the board had any questions. They did not. She then asked if there were any abutters or any member of the public that had any questions. There were not.
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PLBD Minutes
08/07/2014
Bonnie Moroney made a motion to: accept the Boundary Line Adjustment between Reverend David and Margaret Ramsey, Map 205, Lot 043 and Alan and Sandra Kent, Map 205, Lot 042. Mike Hogan seconded and the motion passed unanimously.
Next was the Boundary Line Adjustment (BLA) between Joan O’Boyle (Map 201-018) and Marianne Vaughan (Map 201-019). Both properties are located on Route 115. Mrs. O’Boyle brought forth to the board two plats of the property. She did not have a mylar or the four plats that are needed. The Chair told her what her surveyor needed to give her for the board.
The board looked over the 2 plats that were there. The Chair asked if there were any questions from the board. There were none. The Chair asked if there were any questions from the abutters or public. R. Holland and C. Lorenz were there as abutters. They said they had no problem with the BLA. The secretary said she had a phone call from D. Bonnell, an abutter, and she had no problem with the BLA either.
Michael Hogan made a motion to: approve the Boundary Line Adjustment between Joan O’Boyle, Map 201, Lot 018 and Marianne Vaughan, Map 201, Lot 019, with the condition that the mylar and plats are signed by the Chairperson and secretary of the board. Bonnie Moroney seconded and the motion passed unaninmously.
Consultation with the Board
Steve LaFrance from Horizon Engineering, representing CLP Bretton Woods, was before the board for a consultation on a proposed residential development off of Crawford Ridge Road. The development will consist of:
• 32 units
• Duplexes and multi-unit buildings
• The development will be serviced by the existing utilities in Bretton Wood
The schedule for the design and permit process is to start this fall and into the winter, with construction to start in the spring. But everything is up in the air at this point. It is possible that this could be a six month process for getting the permits. They will also want to present to the board a few waivers that may be needed.
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The development will be on the Zephyr Trail and will offer “ski to – ski from” homes. CLP Bretton Woods is looking for input and guidance from the board. The board said that the issues they saw right now were:
• Fire department will need to look at the layout of the roads, hammerheads, turn around for equipment, etc.
• Overflow parking
• Parking spaces per unit
• Plowing of the roads
Town of Carroll Contract with Horizon Engineering for Third Party Review
The board was looking at the Contract with Horizon Engineering for a Third Party Review for Ruby Way, of Hunts Property, LLC. Chairperson Foster said that at last months meeting they did not have the updated contract back from the lawyer and that the board had not wanted to accept a contract without looking at it first. They now have the contract back, with our lawyers input and recommendations, and a decision has to be made. The lawyer also sent a notice about revisiting the vote taken on October 13, 2013 on Ruby Way and the Third Party Review. The Chair read:
The town attorney says we cannot revisit the issues of the Oct.13th public hearing
As we are beyond the appeal period and we do not have the authority to reopen
the case and change the decision. We have to vote on the contract with Horizon
Engineering for the third party inspection of Ruby Way of Hunt Properties period.
If we accept the contract, this will allow Hunt Properties to proceed with the project
immediately. Only if the applicant wants to request a waiver to this inspection and
goes before another Public Hearing at their expense can we have the possibility of
changing the decision of October 2013. That request will only delay this project
further. What we can do as a board is to look at the regulations for inspections
and keep them as is or change them for future projects.
Mr. Scalley told the Chair and board that if the town Counsel told the board not to revisit the vote of October 2013, then he would not bring it up again,
Dave Scalley, part owner of Hunts Property LLC, was present and asked for a copy to look at. Dave wanted to know who was in charge of the inspections and how did it work. The Chair said he was to contact Horizon’s when he started the road.
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Steve LaFrance, owner of Horizon Engineering, said there should be no problem with inspections. The road base, the water main and the bedding are things they will inspect.
There will probably be three inspections in all, as long as things go according to the plans.
Bonnie Moroney made a motion to: accept the July 2nd Contract agreement between the Town of Carroll and Horizon Engineering for a Third Party Review for Ruby Way of Hunt Properties LLC. Richard Krapf seconded and the motion passed unanimously.
Other Business
The Chair informed the board that:
• The PLBD Budget would be in front of the Selectman on Aug.18th
• The $37.00 fee for the secretary to drive the mylars of the Boards decisions to the Registry of Deeds in Lancaste,r would be charged out to the applicant only if there was a problem with time and at the applicants request.
• The board is still looking at pricing out a laptop for the secretary.
• Board still needs to go over Sub-division Regulations
The Chair introduced Karen Saffian to the board. She has expressed an interest in serving on the board as an alternate. Bonnie Moroney made a motion to: accept Karen Saffian for a three year term on the Planning Board. Michael Hogan seconded and the motion passed unanimously.
The secretary informed the board that the Town Treasurer said the board had to elect a new Land Use Account Agent. They had voted in the past secretary as the agent, but the Treasurer said they did not have to do that. But an agent needed to be elected.
Bonnie Moroney made a motion to: accept Michael Hogan as the new Land Use Acccount Agent. Donna Foster seconded and the motion passed unanimously.
Bonnie Moroney made a motion to: adjourn to meeting. Richard Krapf seconded and the motion passed unanimously.