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Minutes of 10/2/2014
October 21st, 2014
TOWN OF CARROLL
PLANNING BOARD
MINUTES
OCTOBER 2, 2014
Members present were: Chairman Donna Foster, Ken Mills, Mike Hogan, Karen Saffian, Evan Karpf, Richard Krapf.
Members of Public Present: Joan Karpf - Video recorder, David Scalley, Greg Hogan, Brian Mycko.
Meeting was called to order at 7:00 PM by Chairman Foster.
Pledge of Allegiance was done by most.
Approval of Minutes from September 4, 2014 : Evan made a motion to approve the minutes as written, Richard seconded. Mike did not receive the minutes and Ken was not at the last meeting, so both abstained from voting. Motion carried to approve the minutes as written.
Suggested changes to Site Plan Review - Chairman Foster explained that there were some changes that were being made to the existing Site Plan Review to be in compliance with State Regulations and the Town of Carroll's Subdivision Regulations. Chairman Foster passed out the papers with the changes that she had made.
Article V Section 1.01a - Evan wanted to discuss Article V section 1.01 a to take out the word "maximum" on the plan size as it should be consistent with the Subdivision Regulations which state plan size: 22" X 34". It was also mentioned that the scale listed on the Subdivision Regulations may be a typo as the scale reads: 1" = 1500' which does not seem to be an accurate scale. This needs to be looked at further.
Article III Section 4.02 Chairman Foster made mention that they should have in there that the applicant should be given the choice at the time of their application being filled out to have a Public Hearing on the same nite as the application is to be presented for approval, keeping in mind that this will not guarantee a Public Hearing to be held at the same time if application is not complete or is inaccurate. Evan mentioned that maybe the Town could offer two different applications to this effect. This will be looked into further and the correct wording will be changed to be inserted in the section.
Section 5.01 Chairman Foster said she felt (formerly 36:23) could be deleted from the paragraph as this RSA is so old and has not been referred to in years. All agreed to delete that.
Section 7.01 Evan had mentioned that the wording Coos County Democrat should be eliminated and in its place should state "paper of local circulation", this way in case one of the newspaper companies goes out of business the Town could have the option to put it in whichever paper works best. Karen asked about how people would know where to look for any notices if they did not know which paper to purchase. It was explained to Karen that the Town also has to publish the notice in two public places and one is the Town Hall bulletin board.
Article IV Performance Guaranty - Chairman Foster explained that the wording is so generic so she included the wording from the Bond Section in the Subdivision Regulations.
These Site Plan Review Regulations still need to be looked at and amended as the Board sees fit to match and be compliant with the Towns Subdivision Regulations.
Other Business: Chairman Foster showed a letter regarding Board of Appeals for forms they may be needed, she determined it was sent to her in error and should have been sent to the Zoning Board.
Chairman Foster said that on November 12th and 13th the NH Municipal Association was holding a basic conference in Manchester, NH and that all Board members should think about attending it at some point. Very valuable information provided that would benefit all members.
Chairman Foster mentioned an email from MaryClare stating that North Country Council is the cheapest place to purchase the Land Use Books.
Chairman Foster said she invited Greg Hogan here tonight as he is the Town of Carroll Road Agent to discuss the possibilities of him providing road inspections during the construction of new roads being built instead of an applicant having to pay for Third Party Review Engineers to come out and inspect. Having the Town's Road Agent there every day during the process would be a benefit to both the Town and the applicant involved. Chairman Foster asked Greg three questions: Do you have the time to do this, do you want to do this and do you have the knowledge to do this? Greg responded as Time - he will make the time, Want - yes he wants to do this as he cares about the town and he is the one who would possibly be maintaining the roads if they ever become Town Roads so he wants to make sure they are done correctly, and last Knowledge - yes he has experience with Roads and continues with education and has a good working relationship with Pike Industries for any questions he may have. Greg also stated he is not an Engineer, however, he feels confident he can help the Town by doing inspections on a regular basis and would call in an Engineer if any questions should arise from his inspections for more clarification. Evan explained that he is not questioning Greg's knowledge or competence but was concerned about Greg not having the proper tools like a level to provide the help Greg would need to determine the right construction. Discussion was made by most how the current roads are not in good standards and those were done many many years ago and are now having to be fixed and State Engineers did them back then. Chairman Foster said that the reason behind asking Greg to do the inspections is that in the past there was never consistency for having developments do a Third Party Review and no other option was given to help take the burden off the applicant to pay for a Third Party Review or to protect the Town on a day to day inspection. Going forward the Town needs to look at the Regulations and see if they need to call for stricter designs of the roads being put in to help eliminate some of the problems we are facing today from years past designs. For now the Town should put in having the Town of Carroll Road Agent to inspect the roads being built every day and if any questions come up, then the Town would call for a Third Party Inspection to be done. Ken asked if they needed to make a motion to amend this in the Subdivision Regulations, Chairman Foster said it does not have to be voted on in the March meeting, however, the Board holds a Public Hearing and discuss the changes they wanted to be made and get input from the Public then they would vote on it at that meeting. Joan spoke up and asked about who would inspect the Wetlands and it was explained that the State mandates the Wetlands and is very heavily inspected by the State during any construction that involves Wetlands. Discussion was held about how when an applicant / developer constructs his / her subdivision it is drawn up by a State Certified Engineer and that Engineer is hired from start to finish on the project, they never go away until the project is complete and the mylar is signed off of from the Town and recorded in the Registry of Deeds. Mike made comment that a State Certified Engineer is not going to put his / her license on the line and they are not idiots and the Town keeps chasing its tail on this issue. Karen mentioned that the State of NH will not let you build thru Wetlands. Evan spoke up and said I'm not going to mention any names but recently a road was constructed and there were violations found once the Third Party Review Engineer came in to inspect it. David Scalley from the public spoke up and wanted to clarify to Evan and the Board that those violations from Horizon Engineering were found after an "illegal stop work order" which was ordered by Evan himself, the Chairman at the time, and the Third Party Review inspection was ordered the same day and was inspected 11 days after the stop work order had been done, which was noted again it was illegal. David said the job was shut down during the middle of construction so of course there were deficiencies and wasn't able to finish what he started. Evan claimed at the time he did not know that he did the stop work order illegally. Chairman Foster said that went to court it was proved that the stop work order was done illegally and did not want to rehash this discussion and we needed to move forward not backwards therefore she shut the discussion down. Karen stated that she thought it was a good idea to have someone with a good base of knowledge to have eyes on the ground instead of always having to call in for Third Party Review. Ken agreed and stated he felt Greg was more than competent, tools aside, as the Road Agent to perform inspections, how many engineers do you need to do these tasks. If needed from Greg we can get the Third Party Review in to inspect. Chairman Foster said the Board will work on the wording and table this til the next meeting.
Chairman Foster said the Planning Board is having a Special Meeting for the Master Plan on November 6, 2014 from 6:30 pm to 8:30 pm to bring issues to the Residents on how much the Town Hall will cost for renovations versus other options.
The Planning Board will also be asking the Selectmen to extend the contract from North Country Council an additional six (6) months for the Master Plan. All were ok to ask the Selectmen to extend the contract.
Richard said on September 10, 2014 the North Country Council had a map and study done on broadband in the region. Please check out their website to see the lowdown on broadband. Richard also said that they would help out with applications and negotiations free of charge and get you some samples of to put up and the Town should take advantage of this free service. Please check out the website at www.telecomsol.com
Chairman Foster introduced Brian Mycko who recently moved into town and is currently working at the Littleton Regional Hospital and is involved in the Twin Mountain Snowmobile Club and asked to be considered an alternate on the Planning Board. Evan made a motion to accept Brian as an Alternate, Karen seconded, all were in favor. Chairman Foster told Brian to see Becky at the Town Clerks office to be sworn in.
Chairman Foster hand delivered a letter to David Scalley from the Planning Boards meeting in August regarding a letter from Horizons Engineer.
Mike talked about the North Country Council and the Master Plan and stated that NCC would be willing, free of charge, to do a full cost of accounting on the Transfer Station and we should ask the Selectmen if they would be willing to let NCC do that.
Other business: David Scalley hand delivered a letter to the Planning Board (see attached letter) and thanked the Board for the letter he received, however, he stated he has not seen a copy of the Horizons Contract that was signed by the Town of Carroll and Horizons and wanted to see it. Chairman Foster asked the Board how they felt about giving a copy of the contract to David and Ken spoke up and said it's a public document so he saw no reason not to give David a copy. Mike made a motion to give David the copy and Ken seconded, Evan abstained, all others were in favor.
David noticed and then asked Evan if he had a personal folder with his name written on it. Evan said he did, and David asked well what is in that folder and Evan said it has the same information that everyone else has. David then asked the Board if anyone else had a folder with the name Scalley on it. David then asked if everyone else has the same information in your folder then would you mind if I made a copy of the information that you have in the file. Evan said he would mind it's his personal information. With that being said, David responded, Evan you're a pisser and Evan responded no David I stand for truth and honesty.
Last note of other Richard asked if anyone had read the paper "The Record" and seen the article in there regarding fourwheeling and how big is it around this area. He stated that if Twin Mountain does not jump on board with this, then we will be left out on a huge opportunity. He stated that up North they have all sorts of trails and all the motels along the way are filled with people coming from all over to go fourwheeling. Even the Governor and State Senator had come up to take a ride. He urged Twin to get on board.
Meeting adjourned at 8:22 pm.