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Minutes of 10/6/2014 APPROVED

October 21st, 2014

Carroll Board of Selectmen
Meeting Minutes
October 6, 2014

APPROVED

“These minutes of the Town of Carroll Select board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”

Minutes recorded by Maryclare Quigley, Secretary

Board members present: David Scalley, Paul Bussiere. Bonnie Moroney was excused.

The meeting was called to order by Acting Chairman Scalley.

Members of the public present: Debbie Szauter, Imre Szauter, Dianne Hogan, Michael Hogan, Joan Karpf, Scott Sonia, Jeremy Oleson, Donna Foster.

Pledge of Allegiance

The meeting was filmed by Joan Karpf.

The Board announced the approval of bills and signing of manifests.

Stan Borkowski’s report was received and posted.

Following discussion at the previous meeting, and in response to the letter received from Coos County regarding their upcoming budget season, the Select Board with the recommendation of Fire Chief/EMS Chief Jeremy Oleson, decided to request an increase from the Commissioners for providing rescue and emergency services to the unincorporated places of Coos County. The amount of the annual contract has been $5,000 since 2007, but due to increased costs, it was felt that should go to $7,000. There was a correction to be made in the letter from “SCBA” gear to “swift water” gear. Selectman Scalley made a Motion To: Sign the letter after the correction was made. Selectman Bussiere seconded and it passed.

Donna Foster told the Board the Planning Board had been made aware that North Country Council can do a full cost accounting of our solid waste/recycle center with no charge to the Town. This is only limited as to how many they can do at a time, and apparently they are starting a new series soon. As the study will include a Full Cost Accounting and alternatives to our current practices and their cost, the Planning Board recommended that we move forward on this. During the brief discussion it was noted that we do not have to make any changes, as of course, if what we are doing now is the best way it may stay that way. Selectman Bussiere made a Motion To: Contact NCC to move ahead with the analysis. Selectman Scalley seconded and the Motion passed.

Mrs. Foster then read a letter from the Planning Board regarding the Master Plan Committee. At their meeting on October 2, the Planning Board voted to give Mrs. Foster, the Chairman, authority to request, on behalf of the Master Plan Committee, a six month extension from the North Country Council to complete their project. They have recently received new information from Hazard Mitigation and other areas and feel they need the extra time to compile and present to the people of Town. Also, because they are updating a Plan that is over twenty years old, there are added complexities which require time. There was brief discussion about the warrant article for this and the Secretary was asked to contact DRA.

Mrs. Foster also spoke about the meeting on November 6, about the Town Hall regarding costs, etc. She said this is a discussion point about all town buildings with the emphasis on the Town Hall and it is important that people come.

The following items were approved and signed:

Voting and Poll Hours Warrant
Water Warrant – O’Brien, Spencer
Town Hall Use Permit Application

Other:

Selectman Bussiere read a letter (attached) from Lee Hallquist regarding recycling and trash from commercial businesses.

The Board had received a letter from Tammy Dubreuil which they tabled until it could be checked by legal counsel.

Michael Hogan, referring to the Hallquist letter, said that is his point exactly; why should he pay for a business’s trash as he also pays taxes. He said his experience is that any business he has known of previously, or been involved with personally, has had dumpsters on their property to handle the trash. He said these businesses such as bars, restaurants, hotels, construction, etc., can charge higher prices if they feel they are paying too much to get rid of their trash. He said that is why he spoke about pay-per-bag and is redirecting it back to the Town. Selectman Bussiere said maybe this should be debated in a public forum.

Joan Karpf said she read the September 8, Select Board minutes when the Board made the decision to remove Bill Dowling’s name from the Transfer Station and wondered about why they did it. Selectman Bussiere said they talked about it here and it was because of the way Bill Dowling left – they felt it was not appropriate and he left not only the Town but his former employees in a lurch. His responsibilities as the Supervisor were ignored when he left with no notice. The Town had to find out where they were i.e. identify the state of the Transfer Station, they had no idea about the employees; they were supposed to have been trained but in several years he never came and said they were; they had to find the information needed for running the Transfer Station. Selectman Bussiere said they believed it had all been handled extremely unprofessionally. That’s why they removed his name.

Mrs. Karpf then asked about the qualifications and levels of the current employees and about the person just hired to take over. She was told two people are certified and the new person, Andrew was part time and not hired to take it over, will get certified. It was further stated by Scott Sonia that he has Level 4 and Greg has Level 3. The Selectmen said Sean Moran is also certified.

Michael Hogan, Chairman of the Budget Committee, invited the Select Board to present their budget to the Budget Committee next week, on October 15. He said it is his understanding that the Selectmen present their budget as a whole. There was brief discussion about a quorum of Select Board members being present and the Secretary said she was told regarding another situation, that as long as the Select Board members are not discussing business and not taking any votes, they may be in attendance at the same meeting; however, she said she will check on this and if need be, will post a Select Board meeting for October 15.

Joan Karpf said they talked about renting the hall last year and asked if the Board had discussed charging fees for its use. Selectman Bussiere said the Select Board had not had that discussion and Selectman Scalley said the Budget Committee had it; so there hadn’t been any discussion with the Select Board.

Michael Hogan said he wished to clarify that businesses in town which have recyclables should go to the Transfer Station, but trash should be separated.

Joan Karpf asked if the Board will go back to every other week meetings now that the budget is done. The Board said they hadn’t discussed it yet and will let everyone know when they do.

As there was no further business, the Board was polled to go into non-public session, per RSA 91-A-3 for personnel and town aid at 7:25 p.m. Selectman Bussiere voted yes; Selectman Scalley voted yes.

At the close of non-public session at 8:49 p.m., Acting Chairman Scalley moved to return to public session and seal the minutes from non-public session. Selectman Bussiere seconded and the Motion passed unanimously.

There being no further discussion, Selectman Bussiere made a Motion to adjourn the meeting. Acting Chairman Scalley seconded and the Motion passed unanimously. Acting Chairman Scalley declared the meeting ended at 8:50 p.m. The next meeting will be Monday, October 20, 2014.

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