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Minutes of 11/7/2014 DRAFT

November 17th, 2014

Carroll Board of Selectmen
Meeting Minutes
November 7, 2014 DRAFT

“These minutes of the Town of Carroll Select board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”

Minutes recorded by Kelly Trammell, Secretary Pro Tem

Board members present: Paul Bussiere and David Scalley. Chairman Moroney was excused.
Others Present: Scott Sonia, Greg Hogan, Andy Sharpe

The meeting was called to order at 9:55 a.m.
Discussion began on the replacement of the water pipe which crosses the Ammonoosuc River between St. Patrick’s Church and Foster’s. Questions were asked if engineering was needed and what the benefits may be. Andy Sharpe pointed out that for some grants engineering is required. It also helps getting bids from contractors that they have the same baseline information to work with.
Discussion moved to ways to fund the project. Sources of funds would be through either a warrant article, water fund or grants.
Paul Bussiere asked Andy what the steps should be in moving this forward. Andy suggested having an engineered plan completed and putting it out for bid.
Dave Scalley left the meeting at 10:05 a.m. for an appointment.
Andy suggested that the Town send a letter requesting plans and specs to engineering companies to be submitted at a specific date and time. The Selectmen could choose to award the bid from the information or conduct interviews.
Paul asked Andy Sharpe who he was representing in this meeting? Was he working for Provan & Lorber? Andy stated he went out on his own but continues to work on jobs for Provan & Lorber. If Provan & Lorber has had past contacts with clients, then he is representing Provan & Lorber. In this case, he feels he is representing Provan & Lorber. Paul asked Andy to check to see for sure who he was working on behalf of in this case and Andy said he’d get back to him.
Paul said he’d like to begin to investigate a relationship with someone who would be a Facilitator or a Consultant who would be responsible for heading the project, shopping bids, reviewing proposals and basically being a point person moving forward. Andy said he’d get back to the Board on his representation and would be interested in a Consultant position. Andy views the position as on a requested basis and there would be no retainer.
Selectman Scalley returned at 10:43 a.m.
As there was no further business, the Board was polled to go into non-public session, per RSA 91-A-3 for personnel at 10:53 a.m. Selectman Scalley voted yes; Selectman Bussiere voted yes.
At the close of non-public session at 12:40 p.m., Selectman Scalley moved to return to public session and seal the minutes from non-public session. Chairman Bussiere seconded and the Motion passed unanimously.

There being no further discussion, Selectman Bussiere made a Motion to adjourn the meeting. Selectman Scalley seconded and the Motion passed unanimously. Selectman Bussiere declared the meeting ended at 12:40 p.m.

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