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Minutes of June 6, 2006
June 6th, 2006
Meeting was called to order at 6:35 p.m. by the Chair. In attendance: Linda Dowling, Tom Gately, Karen Moran, Bonnie Moroney, Carmine Fabrizio, Pam Walsh. Ken Mills was excused.
Public present: Becki Pederson and Bill Dowling.
Motion was made by Tom to accept the minutes of May 2, 2006 as written, seconded by Carmine. All in favor.
Chair discussed correspondence to send to all department heads and the select board with the dates on which each is asked to discuss their 2007 budgeted expenses and revenues.
Discussion about possible budget information for the Cemetery Trustees ensued.
Karen asked for copies of all letters that are sent, so the Secretary's record is complete. Karen then motioned that Linda send the letters, Carmine seconded. All in favor.
After reviewing and discussing the proposed schedule for the 2007 budget presentations, Karen motioned to adopt the schedule, Pam seconded. All in favor.
Becki Pederson addressed revenue questions of the committee. She brought several years worth of the Collector's Trial Balance.
Property taxes are sent twice a year based on the assessed value and tax rate as set by the Dept of Revenue.
Vehicle registrations can fluctuate, as they are based on the vehicle value, but people may change vehicles year to year.
Dog licenses and marriage licenses are minimal and a function of how many dogs there are and how many marriages take place.
The timber tax is a function of the state, as the forester provides the timber cut to the state, and the state pays the town.
The excavation tax is assessed when somebody removes gravel from the town sand pit.
Current use penalty is a 10% of market value assessment when a large parcel that had been in current use is subdivided.
Town clerk also now billing for the water usage, with said money deposited to a dedicated bank account (in compliance with 1992 warrant article #10 establishing a water fund so the division could be self sufficient-per Linda).
Discussion about the water meters and status of usability ensued. Ongoing.
Bonnie indicated that the computer systems are being networked by Frank Caruso so that each communicates data with the others.
Linda discussed the Right-to-Know statute RSA 91:A.
A review of expenditures began and Karen asked if Karen Carew (CPA) was being paid through the deputy town clerk line item.
Chair called a recess at 7:10 so any member needing to do business with the supervisors of the checklist could do so. Meeting re-opened at 7:15.
There are many expense accounts which are over budget as of May 30, 2006. Committee requested that the detailed account activity be provided, so we can properly follow up with further questions. Because we are only half way through the year, the Committee is reviewing why these particular accounts have already spent more than was budgeted for the year. The accounts in question are:
Account # Account Name ... Amount over budget
01-4130.10-140 Trustee Ed/Seminars ... $ 57.38
01-4140.10-130 Supervisors Sittings ... 36.00
01-4140.10-201 Advertisements ... 31.25
01-4140.10-300 Ballot Clerks ... 200.00
01-4150.10-603 Office Equip Mntnce ... 182.00
01-4150.10-604 Association Dues ... 183.84
01-4150.10-620 Office Supplies ... 107.91
01-4150.10-801 Bank Service Charges ... 739.65
01-4150.10-805 Training ... 665.20
01-4191.10-701 No Country Council ... 216.66
01-4191.10-801 Engineering ... 134.00
01-4192.10-900 Miscellaneous ... 242.77
01-4194.10-101 Town Bldgs Labor ... 647.93
01-4196.20-521 Workers Comp Audit ... 2,370.00
01-4199.10-100 Contingency ... 1,785.10
01-4210.10-105 Training ... 29.15
01-4210.10-106 Patrolman's Salary ... 197.66
01-4220.10-342 Software Support ... 23.66
01-4220.10-601 Radio Repair ... 237.42
01-4220.10-660 Forestry Equipment ... 1,018.14
01-4240.10-201 Timber Inspections ... 25.40
01-4312.10-300 Road Maintenance ... 24.98
01-4312.10-360 Clothing ... 73.11
01-4324.10-202 Training ... 219.41
01-4324.10-302 Tires ... 149.65
01-4324.10-401 Equipment Purchase ... 3,419.68
01-4324.10-402 Equip Repair & Maint ... 2,166.73
01-4920.00-031 Landfill Closure Warrant ... 588.00
Budget worksheet summary for the general fund (excluding the warrant articles, WMRHS payments, and Capital reserve transfers) indicates that with 6 months of the year to go, the town has spent 35% of the budget for the year.
Regarding the block grants received to date, chair questioned if the highway block grant is commingled with the general fund. $7,839.68 received in 2006. Water block grant also received during 2006 $4,581.00.
Discussion regarding the tape recorder used during the meetings. Tom motioned that Linda should purchase a recorder to replace one which was broken. Pam seconded. All in favor. Karen was told tapes could be obtained from the town office, or purchased at Staples.
Bonnie indicated that beginning last week, the town computers now have backup. The server to be installed by Frank Caruso will enable the computers to be tied together, and receipts and expenses will be more efficiently booked.
Department of Labor audit and related fines are still unknown. The safety committee is in process of completing a safety manual. Costs to comply were manageable, per Bonnie, with the biggest being electrical upgrades and repairs.
Questions regarding the front of the fire station. Skirt will be finished by the highway department, with the tar being pulled and new hard pack installed. Garage door will be installed on the addition.
Linda asked about the MRI issues documented in 2005. Those are being addressed by the DOL report, and by the establishment of procedures etc., by Karen Carew (CPA).
Tom inquired about the number of false alarms and if the fire department charges a fee for those. Discussion ensued and Karen suggested that the select board should consider a policy on which both the fire and police could act.
Next meeting will be held at the town hall on Tuesday July 11, 2006 at 6:30p.m.
Meeting adjourned at 7:45p.m.
Respectfully submitted:
Karen Moran, Secretary