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Minutes of 10/14/2015
October 21st, 2015
Budget Committee
October 14, 2015
Members present: Mike Hogan, Joan Karpf, Chris Pappis, Rob Gauthier, Rena Vicchio, Judi Scalley, and Bonnie Moroney
Guest: Jeremy Oleson, John Gardiner, John Trammell
Meeting brought to order by Chairman Mike Hogan at 7PM
Pledge of allegiance.
April Minutes, nobody had copy so it was tabled until the next meeting.
The floor was opened to the departments to present their 2016 budgets.
John Gardiner opened to present the Library budget. John explained that they worked very hard to keep the budget about the same, his spread sheet showed that other than the Librarian Salary and telephone they had actually gone down. In 2012 it was $3,900.00 and for 2016 they are asking $3,775.00.
John said that they are asking for an increase for the Librarian that works out to 2%. Mike asked John where they came up with the 2%, as they had announced that there would be no cost of living for 2016 and the Social Security would not receive an increase. John said they had just come up with the amount as they felt the Tom was doing a great job and checking into any grants, and offering special programs.
Joan, asked how much was in the Library Capital reserve fund, and John said that he had no idea, that Clair would be the one to answer that, but she was not able to make it tonight, due to family issue.
Rob asked about the grants and John said they had gotten one for $325.00 for a program, but the library had to add in $50.00, to cover the transportation for the speaker.
Rena, said that it is important that you show people that they are important by giving praise and increases in their pay, so they know they are appreciated. Judy said that she had worked as a librarian and knows what is involved, and she is very happy to see all the programs that Tom is adding.
There were no other questions, so John was thanked for his budget.
LIBRARY $ - Budget Committee
acct # General Ledger Account Name Budget 2014 Budget 2015 Budget 2016
01-4550.10-100 Librarian Salary $ 9,068.00 $ 9,570.00 $ 9,900.00
01-4550.10-200 Telephone $ 675.00 $ 675.00 $ 675.00
01-4550.10-201 Books and Materials $ 1,600.00 $ 1,600.00 $ 1,450.00
01-4550.10-202 Subscriptions $ 50.00 $ 450.00 $ 500.00
01-4550.10-205 Miscellaneous $ 125.00 $ 125.00 $ 125.00
01-4550.10-208 Capital Items $ 400.00 $ 250.00 $ 250.00
01-4550.10-210 Software Support $ 500.00 $ 400.00 $ 400.00
01-4550.10-215 Audio and Video $ 300.00 $ 300.00 $ 350.00
01-4550.10-218 Training $ 150.00 $ 200.00 $ 200.00
01-4550.10-220 Office Supplies $ 400.00 $ 400.00 $ 350.00
01-4550.10-222 Mileage $ 200.00 $ 200.00 $ 150.00
Total Library Expense only $ 13,468.00 $ 14,170.00 $ 14,350.00
Chief John Trammell, handed out the folder that he had presented with is budget and future projection. John said that he had not put any increases under the labor lines as the select board has not voted on what they want to put in. He did say that there is one increase for the Fourth Officer, as it was agreed upon at hiring. So line 01-4210.10-102 increased to $39,809.00.
The next increase was for the overtime line 01-4210.10-104 from $15,000.00 to $17,000.00. He said that is was becoming harder and harder to find part timers. One that he had has recently had a baby, so chances are she will not be back to work for quite some time, if ever. One of the other officers that works at the Prison got hurt, so he will be out for a while also.
The Professional Society dues went up to $500.00 so there was a $100.00 increase on that line. John said he contacted Fairpoint and they had said they were planning an increase but didn’t know at this time, so he increased that line to $500.00 from $400.00. He also said the Time Warner was going to have an increase so he went from $963.00 to $1056.00 on that line. IMC has a small increase from$3,000.00 to $3,198.75.
Chief said that where a sizable increase on the Radio Repair line is because they want to purchase camera to wear instead of replacing the cameras in the vehicles. He said it is much cheaper to use the body cameras for better results, as they can be removed and down loaded into the computer. The line went from $3,500.00 to $6642.00, for this year only.
The other large increase is the computer line, as they need a new server, Chief got the information from Maryclare on what it cost for the one in the office and it was $8,000.00 from the $4,000.00. Bonnie said she would find out if there is any money left in the computer Capital reserve fund.
POLICE DEPARTMENT $ - Budget Committee
acct # General Ledger Account Name Budget 2014 Budget 2015 Budget 2016
01-4210.10-100 PD Chief Salary $ 56,160.00 $ 57,115.00 $ 57,115.00
01-4210.10-101 SGT Salary $ 53,061.00 $ 53,963.00 $ 53,963.00
01-4210.10-102 Fourth Officer $ 36,816.00 $ 38,309.00 $ 39,809.00
01-4210.10-103 Special Officer $ 10,000.00 $ 10,000.00 $ 10,000.00
01-4210.10-104 Overtime $ 10,000.00 $ 15,000.00 $ 17,000.00
01-4210.10-105 Training $ 1,500.00 $ 1,500.00 $ 1,500.00
01-4210.10-106 Patrolman Salary $ 49,920.00 $ 50,769.00 $ 50,769.00
01-4210.10-200 Office Supplies $ 2,000.00 $ 2,000.00 $ 2,000.00
01-4210.10-202 Professional Association $ 400.00 $ 400.00 $ 500.00
01-4210.10-203 Vehicle Repairs and Maintenance $ 5,000.00 $ 5,000.00 $ 5,000.00
01-4210.10-204 Gasoline $ 10,000.00 $ 12,000.00 $ 12,000.00
01-4210.10-205 Accurint-Lexus Nexus $ 950.00 $ 950.00 $ 950.00
01-4210.10-206 Fairpoint $ 2,000.00 $ 1,200.00 $ 1,300.00
01-4210.10-207 US Cellular $ 750.00 $ 750.00 $ 750.00
01-4210.10-208 Grafton Dispatch $ 800.00 $ 800.00 $ 800.00
01-4210.10-209 Time Warner $ 840.00 $ 963.00 $ 1,056.00
01-4210.10-210 US Cellular 2 Veh. Comp. $ 1,080.00 $ 1,080.00 $ 1,080.00
01-4210.10-211 IMC-InformationManagementCorp $ 2,995.00 $ 3,000.00 $ 3,198.75
01-4210.10-300 Equipment Purchase $ 1,200.00 $ 1,200.00 $ 1,200.00
01-4210.10-301 Radio Repair $ 1,250.00 $ 3,500.00 $ 6,642.00
01-4210.10-302 Computer Support $ 2,200.00 $ 2,200.00 $ 2,200.00
01-4210.10-303 Bullet Proof Vests $ 800.00 $ 1,800.00 $ 1,800.00
01-4210.10-304 Computer $ 1,600.00 $ 4,000.00 $ 8,000.00
01-4210.10-305 Clothing $ 2,100.00 $ 3,000.00 $ 3,000.00
01-4210.10-306 New Officer Clothing $ 4,000.00 $ 1.00 $ 1.00
01-4210.10-307 Uniform Cleaning $ 1,050.00 $ 1,200.00 $ 1,200.00
01-4210.10-308 Ammunition $ 4,400.00 $ 4,400.00 $ 4,400.00
01-4210.10-309 PD Travel Expense $ 400.00 $ 600.00 $ 600.00
01-4210.10-310 PD Vehicle Lease $ 1.00 $ 1.00 $ 1.00
01-4210.10-330 PD Grants $ 1.00 $ 1.00 $ 1.00
01-4210.10-900 Miscellaneous $ 400.00 $ 400.00 $ 400.00
Total POLICE Expenses $ 263,674.00 $ 277,102.00 $ 288,235.75
Chief said that there is a problem with all the calls and arrest that they are having this year. He said that he has to spend at least a day and a half in the office getting ready for court each week. He was saying that he was thinking of putting in a warrant for another officer. There is another option and that is to hire an attorney Wendy Roberts, to take all the cases for them police department, freeing up much of Chief Trammel’s time.
Chief said at the currant time he has over 30 cases that he has to get ready for, he stated that he is not a lawyer and has a very hard time covering all the things that the court wants them to do. Bonnie asked if Wendy might be hired for the last 2 ½ months of this year if there is enough money in the legal line. He said he would ask. Bonnie said that she would discuss all this a Select Board meeting.
Chief said that drugs are out of control and this is causing a great deal of work for the Police Dept. and the State Police are short also.
Joan asked to have an updated list of the Capital Reserve funds and Special Revenue funds and the currant balance. She also asked for the 2014 budget as well so that the committee can compare.
The next meeting will be Oct. 21 with the Town Moderator, Treasurer, and all general, executive, administrative, insurance, and welfare financial.
Joan motioned to adjourn, and Rena second and it was passed, at 8:05PM