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Minutes of 10/21/2015
October 28th, 2015
BUDGET COMMITTEE MEETING
Oct. 21, 2015
Member present: Mike Hogan, Chris Papis, Joan Karpf, Judi Scalley, Rena Vecchio, and Bonnie Moroney
Missing member: Rob Gauthier
Guest: Sue Kraabel, Maryclare Quigley, and Ben Jellison
Meeting brought to order by Chairman Mike Hogan and we opened with the Pledge of Allegiance.
Mike asked if everyone had a chance to read the April 2015 minutes, and they said yes. Joan motioned to accept as written, and Rena second and it was passed.
Mike then asked if all had a chance to read the Oct. 14th minutes and they said yes. Rena motioned to accept as written, and Judy second and it was passed.
The chairman asked Sue to present the Treasure’s budget.
01-4130.10-134 Deputy Treasurer $ 300.00 $ 300.00 $ 300.00
01-4130.10-135 Treasurer $ 4,500.00 $ 4,500.00 $ 4,500.00
01-4130.10-201 Treasurer Training & Travel $ 655.00 $ 660.00 $ 660.00
01-4130.10-202 Treasurer Office Supplies $ 35.00 $ 100.00 $ 100.00
Sue said the only change she had added was the office supplies as she makes out the month end report for the select board and needs more paper. .
She also said that last year the board had said that only employees were getting a cost of living raise, but there ended up being one elected official that got the increase also, so she was asking the board to consider giving it to the Treasures position this year also.
Mike said the committee would look into this increase issue and thanked Sue for her presentation.
Mike asked Ben if he would do the Moderator budget presentation next.
ELECTION & REGISTRATION $ - Budget Committee
acct # General Ledger Account Name Budget 2014 Budget 2015 Budget 2016
01-4140.10-130 Supervisors Sittings $ 1,400.00 $ 650.00 $ 1,200.00
01-4140.10-150 Moderator $ 300.00 $ 300.00 $ 300.00
01-4140.10-200 Supervisors Expenses $ 75.00 $ 75.00 $ 100.00
01-4140.10-201 Advertisements $ 500.00 $ 500.00 $ 650.00
01-4140.10-202 Moderator Expenses $ 500.00 $ 300.00 $ 700.00
01-4140.10-203 Moderator Travel/Training $ 100.00 $ 100.00 $ 100.00
01-4140.10-204 Elections Training $ 200.00 $ 150.00 $ 150.00
01-4140.10-300 Ballot Clerks $ 1,700.00 $ 500.00 $ 1,200.00
01-4140.10-302 Ballot Supplies $ 1,225.00 $ 1,000.00
01-4140.10-303 Ballot Counting Equipment $ 3,500.00
Operating Expense only $ 4,775.00 $ 3,800.00 $ 8,900.00
Ben, said that 2016 will be a big election year, there will be 4 actual elections plus the deliberative session. There will also be time for the Supervisors of the check list to sit for any new voters to register.
Ben said that the machine cost more last year to maintain and set up. So he has made the Equipment line $3,500.00. The $1,000.00 is the actual price of the ballots, all the warrants brings the price up, as we need more pages. The state and federal ballots are free to us. It costs $3,500.00 to program the machine each time. Ben said that it may come in a little cheaper, but he wanted to make sure he has enough. They come in and set up the counter each time with their program. We got the machine to be faster and more accurate, and so the counters didn’t have to stay all night counting.
Mike thanked Ben and asked Maryclare to present the general, executive, admin., insurance, welfare financial budget.
01-4130.10-130 Salaries-Selectmen $ 2,100.00 $ 2,100.00 $ 2,100.00
01-4130.10-131 Salaries-Selectmen $ 1,800.00 $ 1,800.00 $ 1,800.00
01-4130.10-132 Salaries-Selectmen $ 1,800.00 $ 1,800.00 $ 1,800.00
01-4150.10-110 Administrative Assistant $ 33,218.00 $ 33,783.00 $ 33,783.00
01-4150.10-111 Selectmen's Office Staff $ 21,200.00 $ 21,447.00 $ 21,447.00
01-4150.10-114 Selectmen' Office Staff Overtime $ 1.00 $ 1.00 $ 1.00
01-4150.10-250 Tax Map $ 2,500.00 $ 2,500.00 $ 3,000.00
01-4150.10-260 Town Report $ 2,000.00 $ 2,200.00 $ 2,400.00
01-4150.10-301 Auditing $ 15,500.00 $ 15,750.00 $ 15,750.00
01-4150.10-390 Office Equipment $ 1,000.00 $ 1,000.00 $ 3,300.00
01-4150.10-603 Office Equipment Maintenance $ 700.00 $ 700.00 $ 700.00
01-4150.10-604 Association Dues $ 1,490.00 $ 1,490.00 $ 1,700.00
01-4150.10-620 Office Supplies $ 2,500.00 $ 2,500.00 $ 2,500.00
01-4150.10-621 Computer Software Support $ 6,274.00 $ 6,462.00 $ 7,300.00
01-4150.10-622 Summit CAMA $ 901.00 $ 901.00 $ 901.00
01-4150.10-625 Postage $ 700.00 $ 1,000.00 $ 1,000.00
01-4150.10-740 Telephone $ 1,715.00 $ 1,730.00 $ 1,900.00
01-4150.10-800 Town Officers' Expenses $ 1.00 $ 1.00 $ 1.00
01-4150.10-801 Bank Service Charges $ 300.00 $ 300.00 $ 100.00
01-4150.10-802 Advertisements $ 900.00 $ 900.00 $ 900.00
01-4150.10-803 Registrars Fees $ 200.00 $ 100.00 $ -
01-4150.10-804 Miscellaneous $ 500.00 $ 1,000.00 $ 500.00
01-4150.10-805 Training $ 900.00 $ 900.00 $ 900.00
01-4150.10-808 Comstar Billing Fee $ 1.00 $ 1.00 $ 1.00
01-4150.10-809 Travel Expense $ 1,200.00 $ 1,500.00 $ 1,200.00
01-4155.10-200 Retirement $ 75,000.00 $ 100,000.00 $ 100,000.00
01-4155.10-201 FICA $ 17,200.00 $ 17,200.00 $ 17,500.00
01-4155.10-202 Medicare $ 8,100.00 $ 8,000.00 $ 8,000.00
01-4155.10-300 Employee Insurance $ 152,000.00 $ 152,000.00 $ 163,000.00
01-4155.10-301 Unemployment Compensation $ 1,532.00 $ 2,911.00 $ 2,911.00
01-4196.10-520 Town Insurance $ 31,000.00 $ 31,000.00 $ 31,000.00
01-4196.20-520 Workers Compensation-Primex $ 18,940.00 $ 20,000.00 $ 20,000.00
01-4441.10-200 Direct Assistance-Welfare $ 20,000.00 $ 25,000.00 $ 10,000.00
01-4711.10-200 Principal-LTD-Landfill and Water $ 57,958.00 $ 59,252.00 $ 67,078.00
01-4721.10-200 Interest-LTD Landfill and Water $ 26,478.00 $ 24,334.00 $ 18,070.00
01-4721.10-201 Interest Tax Anticipation Note $ 400.00 $ 400.00 $ 400.00
Maryclare said that the salary lines are the same as the select board have not decided what they are recommending. Tax maps may lower if we get the GIS Map System that the board is looking into. Nothing has been decided for the GIS system, but the first year for set up would be about $7,200.00. Mike said that about $4,000.00 is the startup fee and after the first year it will go down for a yearly fee, which would save on labor in the office that has to stop and look up information for the public now.
Town report if going up $200.00. Office equipment is up as we have a computer that needs to be replaced and we are hoping that the copy machine will not go.
The NH Municipal Association, Manager Asst. and Assessor Association dues have gone up. The Computer software support is up as we need to update to the Micro Soft 10.
Summit has not let us know about any price increases, as of yet so have left at the currant amount and will let the committee know when the amounts come in. Bank surcharge have dropped as we have not had to pay any. Sue said that the only charge we have not are for bounced checks, before we had other charges.
Register fees are being taken out s we never use any. Misc. has been reduced to $500.00.
Comstar there is no billing with them any more as Jeremy has changed companies and they will take out their charges before they mail the collections.
Property assessing line is staying the same. The warrant for the re-evaluation payment will be presented to cover the % to cover the entire cost. Legal will stay the same, $15,000.00.
Under the personnel administration, some of these are not in yet, so they were left the same and Maryclare will let the committee know when the new amount comes in.
Our Town Insurance currently is PLT but we are not sure if they will be continuing to cover us, as they are going through some legal problems. Maryclare has been working with Davis & Towle another company that can cover municipals.
Welfare has dropped as there is a new form and guidelines, so there will be less use.
Water refinance is up to $67,078.00 due to the refinance and paying it off sooner. The TAN line if Tax Anticipation Note. We have not had to use this for the last couple of years, but we need it there to cover interest in the event that we have to use it.
Joan asked about the Highway Grant and how much we are getting. Maryclare said we get a notice from the State on how much will be get quarterly.
Next meeting will be Oct. 28. Rena said that she is not sure that she will be able to make the Nov. 4th meeting.
Joan motioned to adjourn at 7:55PM and Rena second and it was passed.