Town of Carroll, New Hampshire

• Town Services
• Town Meeting Minutes
• Planning Board/ZBA
• Applications & Forms
• Town Clerk/Tax Collector
• Map
• Home

Minutes of Town Board Meetings

• Planning Board
• Board of Adjustment
• Select Board
• Budget Committee
• Building Committee
• Energy Commission

Minutes of 6/20/2016

July 5th, 2016

Carroll Board of Selectmen
Meeting Minutes
June 20, 2016


“These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”

Minutes recorded by Maryclare H. Quigley, Secretary

Board members present: Paul Bussiere, David Scalley, Brian Mycko.

The meeting was called to order at 6:08 p.m.by Chairman Bussiere.

Members of the public present: Andrew Shaheen, Jeff Reardon, Michael Hogan, Dianne Hogan, Imre Szauter, Lori Hogan, Greg Hogan, Bobbi Amirault, Donna Foster

Pledge of Allegiance

The Board announced the approval of bills and signing of manifests.

Selectman Scalley made a Motion to approve the minutes of 6/6/2016 as written and Selectman Mycko seconded. The Motion passed unanimously.

Jeff Reardon, representative from Davis and Towle Insurance Agency made a presentation to the Board for property liability insurance. He explained the Carrier is Trident, an A-rated company in Connecticut, which in addition to strong ratings has been in business a long time. They are relatively new to New Hampshire marketplace which only in the last couple of years have private companies gotten into municipal coverage.

Going through the proposal, Mr. Reardon said the cost of $32,000 is called an “indication” as once things are finalized they will go through everything again to make sure all exposures are covered. This could cause the “bottom line” to change if properties or other are added or deducted. He said buildings and contents are covered on an agreed-value replacement cost basis, meaning they add all values to reach the amount of just under 5.2 million dollars. This means we have access to the full amount should the cost be actually higher than the value for the building, so essentially they replace for cost. This is different from a risk pool, as they are not with a lot of other municipalities where all values are added together and then they come up with an average. He also pointed out there is an umbrella for excess liability up to $4,000,000 which would be added to the coverage amount in any given category.



Mr. Reardon said all town vehicles, including fire engines and emergency vehicles are covered on an actual cash value basis, meaning that it will be covered at what it’s worth on the day of the loss.

Referring again to risk pools and that they are supposedly better as they limit the amount for how much a town may be sued, Mr. Reardon said that is not necessarily a valid point as there are laws in New Hampshire, citing RSA 507B, that protect municipalities from having to pay out large claims, such as torts.

Mr. Reardon encouraged the Board to check with their references. He said they have some municipalities, though none here in the north. He also said they are big on risk controls and if there is ever anything they can do to help mitigate or prevent loss, they are willing to help, including any training they can do. When asked, he said they would inspect buildings as far as safety concerns, etc. if they are asked, but do not do so automatically. He was asked if comparisons had been done regarding higher deductibles and said they had not as they based everything on the current policy and coverage. He said they could if they were requested. He was also asked if they would consider locking in a rate for three years or so, and said not at this time. A brief discussion was held about controls and how it might affect actual coverage, and he responded they have done a lot of fact-finding, etc. but still have a lot to do to complete the process.

Mr. Reardon thanked the Board and reiterated that if they have any questions to give him a call.

Michael Hogan advised the Board to look at other companies also and to be careful with private insurance as every time they switch carriers, they get a commission which drives costs up. The Board responded that there are very few private agencies in the state which cover municipalities.

The Board opened two bids for .2 acres on Old Cherry Mountain Road, land owned by the Town as per the ad in the Democrat. The bids were: Joseph Gassick, $1,050 and Francis and Linda Gilmore, $1,400. It was noted this is a non-buildable lot. Selectman Mycko made a Motion to: Accept the bid from the Gilmores. Selectman Scalley seconded, with discussion. Selectman Scalley then asked if this would be put into Current Use. It was noted that it could not as it does not have enough acreage. The Gilmores own the abutting property and even if they merge the two lots, they still do not have the amount of land required. Chairman Bussiere called for a vote and it passed unanimously. Anticipating the awarding of the bid, the Tax Collector had the paperwork prepared for each, so the Board co9uld complete the entire process. Therefore, Selectman Scalley made a Motion to: Sign the Quit Claim Deed for Francis and Linda Gilmore. Selectman Mycko seconded and it passed unanimously.

The Parks and Recreation Commission requested Select Board approval for their nomination of Monica Scales as Senior Counselor for the Summer Camp Program. After brief discussion that this is a different position from the Director position, Selectman Mycko made a Motion to: Approve Monica Scales for the position of Senior Counselor. Selectman Scalley seconded and the Motion passed unanimously.


Discussion then turned to storage for the Rec Department. Michael Hogan said they have run out of space as they have a lot of props, etc., that they have gotten especially for the Haunted Trail in October. Their ultimate goal is to build a new building in the next year or so, but in the meantime, they have found they can rent a storage trailer for six months, including delivery and return for $600. The money will come from their Revolving fund and therefore, no taxpayer money will be used for this. It was noted they could purchase one for between $2,500 and $3,000. There was brief discussion of where at the Rec area it would be located, but left to the Committee’s discretion. Selectman Scalley then said he had one that he would be discontinuing using and the Committee was welcome to look at it. They agreed to look at it after the meeting if it was light enough and will let him know.

The Solid Waste Transportation Contract and Solid Waste Disposal Contracts were tabled as Town Counsel is reviewing them and needs more time.

The following items were approved and signed:

Sign Permits – Palys (Hunt Properties, LLC had submitted one earlier that had not been
signed by the Selectmen, but Selectman Scalley said he wanted to withdraw it as it is no
longer needed.)
Town Hall Use Permit Application – Rouillard (insurance policy received, needs to be
Certificate naming the Town. We will receive this before the end of this week.)
Yield Tax Certification – Pike Industries, Inc.
Tax Lien Abatement Property and Water – Rapoza
Street Numbering Proposal and Contract, 2017 – CAI Technologies
Tax Map Maintenance Proposal and Contract, 2017 – CAI Technologies
Water Warrant – Strickland, Kelly, Gilman
Water Warrant – Shut Off Notices

Chairman Bussiere asked when the full assessment of the Town Hall would be and Greg Hogan told him on Wednesday, June 22, 2016.

There was a brief discussion if Police are required regarding the Town Hall Use Permit and alcohol being served. The Secretary said she was told it was for a Champagne Toast and said it is not on the form which was new a few months ago. She said she would contact the applicant if the Board wished. This will be checked further.

All Follow-Up Items were tabled.

Other:

Lori Hogan said she sent an email regarding the progress made by the Garden Club and didn’t hear back from anyone, so she wondered if the Selectmen received it. Selectman Mycko said he received it but had not responded. Selectman Scalley said he received it and had responded. Mrs. Hogan said she would look as she must have missed it. She said she just wanted to let them know they had come in under-budget and all said everything looks very nice.

The next meeting will be next week, June 27, 2016 at 7 p.m. as two weeks from now is the Fourth of July Holiday.

As there was no further business, the Board was polled to go into non-public session, per RSA 91-A-3 for legal and personnel at 7:55 p.m. Chairman Bussiere, yes, Selectman Scalley, yes, Selectman Mycko, yes.

At the close of non-public session at 8:45 p.m., Selectman Scalley moved to return to public session and seal the minutes from non-public session. Selectman Mycko seconded and the Motion passed unanimously.

Chairman Bussiere made a Motion to adjourn the meeting and Selectman Mycko seconded. The Motion passed unanimously. Chairman Bussiere declared the meeting ended at 8:46 p.m.

Town of Carroll, New Hampshire ®2024