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Minutes of 6/27/2016

July 5th, 2016

Carroll Board of Selectmen
Meeting Minutes
June 27, 2016


“These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”

Minutes recorded by Maryclare H. Quigley, Secretary

Board members present: Paul Bussiere, David Scalley, Brian Mycko.

The meeting was called to order at 7:00 p.m.by Chairman Bussiere.

Members of the public present: Dianne Hogan, Michael Hogan, Jeremy Oleson, Evan Karpf

Pledge of Allegiance

The Board announced the approval of bills and signing of manifests.

Selectman Scalley made a Motion to approve the minutes of 6/20/2016 as written and Selectman Mycko seconded. The Motion passed unanimously.

Chairman Bussiere brought up the topic of property liability insurance and asked if everyone had the opportunity to review and compare the two proposals from Davis & Towle and from PRIMEX. All Selectmen said they had been able to do so and all agreed they were very similar in coverage and cost. It was pointed out that because PRIMEX already carries Workers Compensation they are able to reduce costs and thus save money on both. Selectman Scalley made a Motion to: Accept and approve the proposal from PRIMEX. Selectman Mycko seconded and the Motion passed unanimously. The Chairman requested the Secretary to advise each company the next day.

The following items were approved and signed:

Acceptance of Audit Requirements/EM Performance Grant -- EMD
Water Warrant – Palys Revocable Trust; Nutting
Water Abatement – Galotti; Savoy

The Audit Requirement for the Emergency Management Performance Grant required only one signature so Selectman Scalley made a Motion: That Chairman Bussiere sign the Audit form. Selectman Mycko seconded and it passed unanimously.


Chairman Bussiere moved to Follow-Up items:

Structural Assessment of the Town Hall -- Advised it was completed on June 22, and we will
have the report in a few weeks.
Town Hall Permit Application – Tabled awaiting structural assessment report
Building Permit Procedure – Chairman Bussiere said they have gone through looking at the
Code Enforcement Officer and whether to inspect or not, and even having one or not. They
have been made aware that there was a limit of 13 hours weekly put on the current one and
the Chairman said he didn’t seem too excited about getting more hours. But it appears we
need to increase the hours and get someone new or have our current officer put in more time.
Chairman Bussiere asked the Secretary as well as his colleagues to refresh the procedure
and pull up folders to get familiar with all the information again. Thus, this is tabled.
Employee Manual – Tabled (awaiting further review from legal counsel)
Solid Waste Transportation Contract – Normandeau Trucking, Inc.
Solid Waste Disposal – Androscoggin Valley Regional Refuse Disposal District (AVRRDD)
Both tabled for legal review and a continued search of our records to look for a warrant
article allowing for the trucking and disposal of solid waste as by law, we are not allowed
to do this without an article having been voted on by the Legislative Body. The Selectmen
also asked that the latest contract with Casella be reviewed. A Selectman asked if we are
allowed to change vendors for the good of the town.

Other:

The Secretary told the Board she was advised by Becki, the Tax Collector, that she had received a check for the property on Old Cherry Mountain Road sold by bid at the meeting on June 20.

The Secretary passed the Use Permit Application for the Town Rec Area to the Board. This was from Jenny St. Martin who with her fiancé, Eric Dynan, had come before the Board several weeks previously about using the Area for their wedding in August. At that time, Lori Hogan said as a resident of the Town, she would be happy to sponsor the couple. As Mrs. Hogan has not yet signed the form, the Secretary asked if the Board approves it as it is completed, if they could vote to sign it once it is signed by Mrs. Hogan. It was noted that there will be a tent and the Secretary said there would be an installation certificate from Abbott Rental. Jeremy Oleson, Fire Chief, said he will inspect it as well. It was also noted the Police should be advised of this. After all Selectmen had a chance to review the application, Chairman Bussiere made a Motion to: Approve the application. Selectman Mycko seconded and it passed unanimously. The Chairman asked that they be notified when they can come in and sign it.

Selectman Mycko said he had been asked by the Rec Committee if a “Road Closed” sign could be put on Lake Road from Thursday until Sunday, as they are getting ready for the Kids Fishing Derby Sunday morning. In addition, he said there have been a lot of comments about putting signs at the Rec Area i.e. “No Alcohol or No Glass,” etc. Selectman Mycko also said there have been a lot of complaints about the number of cars in and out of the area as well as all the trash, broken bottles, etc. ., up there. The Secretary was asked to ask Greg to put up signs for no glass at the Recreation Area. The Secretary was also asked to send a Memo to the Police Chief about having the Area patrolled several times in the evening as well as during the day. It was stated if new signs have to be created, that they could refer to the RSA or the Town Ordinance.
It was noted there are laws and perhaps they should be enforced to help change things and show people that they are meant to be followed. Locking the gate was also briefly mentioned.

Selectman Scalley said there had been an incident in Woodland Acres to which the Fire/EMS and Police Departments both responded. He said it was very serious with life threatening injuries and he wanted to commend both departments for the response and the professionalism shown by all responders. He thanked everyone for everything and in reiterating the seriousness of the matter, was extremely appreciative of how it was all handled.

Evan Karpf was recognized and said he was interested in the Cease and Desist from February that didn’t appear in the minutes until May. Selectman Scalley said it was simply with everyone being so busy and a lot going on in people’s lives, something that got missed and they fixed when it got brought to their attention. Dr. Karpf asked why they didn’t call and tell him they had a problem and to stop before issuing it. Chairman Bussiere said they had spoken with Stan several times. Dr. Karpf asked the Board several times if this was the truth and each time he was told it absolutely was. He then went on to ask if the minutes of May 9, were correct and said that Brian (Selectman Mycko) seconded and he wasn’t even on the Board yet. The Board was making a correction, not re-doing the meeting.

Referring to Solid Waste contracts, Michael Hogan said he had a chance to look up the State website and RSA 33 addresses multi-year contracts and that may be why we would need the warrant article. The Board thanked him for the information.

Mr. Hogan also brought up about Parks & Recreation discussion and said that we have Town Ordinances regarding: No alcohol; No dogs; No OHV’s; No vehicles on the beach and he reiterated that there are no signs saying this. In the discussion, it was noted the “No lifeguard on duty” sign also needs to be put up. Mr. Hogan also noted Parks & Rec received their storage container today.

The Secretary was asked again to speak with Greg about putting up the signs and to send the memo to the Police Department about the various items.

Chief Oleson said he had asked the Secretary several weeks to send the Board emails about the Fire Department budget line going way over which they acknowledged having received. He said he just wanted to let them know that $5,000 is not a realistic amount for the number and kind of vehicles they have and the costs of repairs for them. He said this year’s budget will most likely be over by at least $3,000. He spoke about the need for money for catastrophic events and it was briefly noted that the Capital Reserves can be funded again.

Dianne Hogan spoke about the Independence Day Celebration sponsored by Parks & Recreation on Sunday, July 3. There will be a Fishing Derby for kids up to age 15 from 8 to 11 a.m.; a Flea Market; Bingo at 1 p.m. with Food and Games at 5 p.m. and Fireworks at 9 p.m. She asked all to please come out and support the events,

The Budget process was briefly mentioned and noted that in later July or August the Board will be notifying Department Heads of budget presentations for September and October.

The next meeting will be Monday, July 11, 2016, at 7 p.m.

As there was no further business, Selectman Scalley made a Motion to adjourn the meeting and Selectman Mycko seconded. The Motion passed unanimously. Chairman Bussiere declared the meeting ended at 7:55 p.m.

Town of Carroll, New Hampshire ®2024