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Minutes of 9/12/2016
September 13th, 2016
Carroll Board of Selectmen
Meeting Minutes
September 12, 2016
“These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”
Minutes recorded by Maryclare H. Quigley, Secretary
Board members present: Paul Bussiere, David Scalley, Brian Mycko.
The meeting was called to order at 7:06 p.m.by Chairman Bussiere.
Members of the public present: Ken Mills, Jeremy Oleson, Michael Hogan, Dianne Hogan, Debbie Szauter, Imre Szauter, Greg Hogan
Pledge of Allegiance
The Board announced the approval of bills and signing of manifests.
Selectman Scalley made a Motion to approve the minutes of 8/29/2016 as written and Selectman Mycko seconded. The Motion passed unanimously.
The Chairman announced they were accepting the paperwork for all proposed 2017 budgets. Ken Mills wanted to point out the member salaries line on the Planning Board. It was noted that a check written in 2015 was voided in 2016 against that line, thus the reason the current budget looks like it has more than its approved amount in it. There was also a brief discussion of procedure. Chairman Bussiere said the Board will review the budgets individually to become familiar with them and then will set a schedule when they will ask each department head or committee chair as may be required, to come before them.
The following items were approved and signed:
Oath of Office – Assistant Moderator, Imre Szauter
Town Hall Use Permit Application – Monahan (Selectman Scalley made a Motion to:
approve this with the condition that Police coverage is required if there will be alcohol.
Chairman Bussiere seconded and the vote was unanimous.)
Water Warrant – Shut Off Notices
Property & Liability Program CAP Agreement – PRIMEX, was tabled to the next meeting. Selectman Scalley asked that a copy of the current contract be emailed to him.
Follow-Up Items:
Building Inspector/Code Enforcement Officer – Chairman Bussiere asked where we are with Mr.
Willey. The Secretary said we had not heard further and said she could send him an email
about the possibility of attending the next meeting if he would like. He asked her to do that.
Structural Assessment of the Town Hall – Chairman Bussiere said this has been completed and
that structurally it’s pretty good. However, there are still a number of fairly big safety issues
that need to be addressed and a report is being worked on by the Fire Chief. Chief Oleson
said he hopes it will be ready for the next meeting. There was brief discussion about getting
an Assembly Permit for the Town Hall and the Chief said we can work on this also.
Town Hall Permit Application – Tabled until report is received from the Fire Chief.
Water Policy Revision – Continue to the next meeting, September 26. Chairman Bussiere said
they have received a copy from one town that works very well with our structure, so he
has been working on editing it to our specifications but is not finished yet. Greg Hogan
has also been reviewing it for editing and recommended they get together for general review
before they finalize. When completed, this will replace our current Water Policy.
Building Permit Process – Chairman Bussiere requested that this be removed from the list until
related items are addressed and completed.
Employee Manual – Chairman Bussiere said the Board agreed on the revision and are awaiting
a meeting with the employees before finalizing. The agreed on the date of Wednesday,
October 5, at 6 p.m. The Secretary will send out notices and post the meeting.
Compensation for Employees not taking health insurance – Chairman Bussiere said he had not
understood this correctly when it was initially brought up. He has looked into this and
stated it is not required in New Hampshire. It was stated that there are many towns and
cities that do a reimbursement or compensation, including Whitefield. When asked, the
Secretary said there are four employees currently who do not take the insurance. Though
specific figures were not available, it was noted the savings are substantial as the Town
pays 80% toward the insurance and the Employee contributes 20%. This will be reviewed
further.
Other:
Selectman Scalley said he would like to offer to the Town, free of charge, to dig test pits on the property adjacent to the Town Hall. He will have Workers Comp and liability insurance documents sent to the Town. This is to make sure the property is actually buildable before they plan for a possible building and find out it can’t happen because of wetlands, or something or other. If there is going to be any progress on anything, it would be preferable to establish the location first and move forward from there. When asked if he was certified to do perk tests, Selectman Scalley said he is not, but he will have a certified person here. He said he would like Greg Hogan involved as well. He said he and two others from Town had looked at the emergency services building in Franconia and discovered they had to put in an additional hundred thousand dollars or so when the land they chose to build on wasn’t suitable. Brief discussion followed that others were not included in the visit and it was stated this was merely to gather information. Chief Oleson said they are trying to move forward and went to look at a nearby building just as a starting point. All information will be given to the building committee and will proceed with that as well as any new information they continue to get.
Ken Mills announced that prior to the Planning Board meeting on Thursday, October 6, North Country Council will be doing a follow-up on their review of the Town’s Sub-Division and Site Plan Regulations. He said they hoped to get the Ordinances done also, but the file that contained that was not complete so that will have to be done another time. He explained there are changes that have to be made and will have to go to the voters in March, so they are eager to get this done.
Chairman Bussiere said the next meeting will be on September 26, 2016, at 7 p.m.
As there was no further business, Selectman Mycko made a Motion to adjourn the meeting and Selectman Scalley seconded. The Motion passed unanimously. Chairman Bussiere declared the meeting ended at 8:05 p.m.