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Minutes of Town Board Meetings

Minutes of October 10, 2006

October 10th, 2006

Carroll Budget Committee
minutes of the October 10, 2006 meeting

In attendance: Linda Dowling, Chair; Tom Gately, Vice Chair; Carmine Fabrizio, Ken Mills, Karen Moran. Excused: Pam Walsh and Bonnie Moroney.

Chair called the meeting to order at 7:10. Tom motioned to accept the minutes of 8/15/06 as printed, Karen seconded, all in favor. Tom then motioned to accept the minutes of 9/12/06 as printed, Karen seconded, all in favor.

Chair provided the memo regarding the Budget Committee’s 2007 budget of $401 which was provided to Sue Kraabel at the town hall.

Chair provided an article from the Local Government Center about the health insurance for post retirement employees. Discussion turned to the printed budget dated 10/10/06 and the employee insurance line item 01-4155.10-300 which for 2007 is projected to be $139,600. Karen asked that we get the documented premium letter from the LGC to ensure that the amount budgeted for 2007 is accurate, as this information for 2006 was not provided to the budget committee in a timely manner and resulted in the salary increases being offset by the health premium increases.

Chair provided a faxed copy of the MS-1 form which is the summary inventory of valuation used by DRA to determine the school taxes. Form was not signed.

Chair provided the bank reconciliations and statements for the year through August as requested by Pam Walsh at the September meeting.

Chair provided a “downloaded warrant article” regarding the hydrant fees. After discussion of the official and adopted version, it was determined to table review of the article.

Discussion turned to revisiting the schedule of budget reviews, which was delayed due to a minor delay in the selectmen’s budget. Chair and Claire Gritzer, members of the Trustees of the Trust Fund discussed the 2007 budget for that group. Claire said a total of $1,200 was budgeted for 2007, comprised of $800 for salaries, $300 for seminars, and $100 for miscellaneous. Karen asked why to expenses to date for the salaries was $333.34, Claire and Linda were both unsure. It was suggested that the detailed accounts be reviewed to ensure that the expenses represent what those responsible for the accounts believe to be true. Claire offered to verify each of the three accounts, and also to see if there could/should be a separate line item for travel. After further discussion, it was determined that the budget worksheet being reviewed will probably change.

The $401 Budget Committee budget was reviewed.

The account delineation for the water department is being adjusted by Sue Kraabel.

November 28, 2006 is the date by which the warrant articles being submitted by the selectmen need to be available for review. December 5 is the date on which the budget committee will vote on the selectmen’s warrant articles.

Regarding the change to the budget review schedule, Chair will ask to have the selectmen’s budget as well as the Town Clerk’s budget (and representatives of both) available for October 17. By reviewing those two portions, the remaining budget schedule does not need to be revised. Chair indicated she would send reminder memoranda to the department heads.

Discussion ensued again about what is reflected in the actual line item expenses to date, and the department heads should be aware. Because of unexpected expenses such as the Department of Labor costs of compliance, some line items may be higher than anticipated.

8:05 Bonnie Moroney joined the meeting.

Discussion regarding the official documentation from the Local Government Center regarding the 2007 Health Insurance Premiums was continued from earlier in the evening. Further, information from the NH Retirement System regarding the employer pension contribution rates for the period July 1, 2007 through June 30, 2009 must also be reviewed.

Bonnie indicated she could discuss the selectmen’s budget at the 10/17 meeting. She offered to contact Karen Carew through Sue K. to see if Karen C. can come discuss some of the intricacies of municipal accounting with the group. Karen Moran offered to meet Karen C at her office in Concord if that is easier for her.

Next meeting is scheduled for Tuesday October 17, 2006 at 7:00 at the town hall.

Karen motioned to adjourn, Ken seconded, all in favor. Chair closed the meeting at 8:20.

Respectfully submitted,
Karen Moran, Secretary