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Minutes of Town Board Meetings

Minutes 02/10/2017

February 10th, 2017

Town of Carroll Building Committee Meeting Minutes
February 10, 2017 @ 3:00 p.m.
Carroll Town Hall

Members and guests present: John Gardiner, Greg Hogan, Michael Hogan, Jeremy Oleson, and Imre Szauter

The meeting began at 3:00 p.m. and was recorded.

Attendees stood and recited the Pledge of Allegiance.

A draft agenda was distributed and a sign-in sheet was routed around.

Attendees introduced themselves.

The draft minutes of the Jan. 26, 2017 meeting were discussed. Michael made a motion, seconded by Greg, to approve the minutes as written. The vote was unanimous.

Attendees discussed the Jan. 31, 2017 informational session held at 7:00 p.m. at Town Hall. Imre apologized that although he had set up the digital recorder to create an audio record of the meeting, he forgot to hit “record” when the session began. He stated he would draft minutes for the session from memory.

John stated he couldn’t get a read on the attendees during the session and doesn’t know if any minds were changed as a result of their attendance. Michael stated he heard concerns about the fate of the existing Town Hall, coming from individuals with strong emotional ties to the building. Greg mentioned that he heard from at least one individual that it was indeed time to move forward with a new safety and administrative complex.

John stated that years ago, there were more businesses and activities in town. He felt that constructing a new public safety and administrative building would give residents and visitors reason to stop in town again and could lead to new business development.

Attendees discussed the 2008 police department building plan. John stated that George Brodeur gave him a folder with specifications and drawings for the facility, which many felt was too large for the needs of the town. Jeremy stated that everyone should have learned from that experience that any new plans must be properly scaled and clearly communicated to the voters.

Michael stated that if the 2017 warrant article passes, the Building Committee must develop estimates to show the potential savings in energy and maintenance costs, coupled with any loans, grants and rebates that a new facility would qualify for, to convince voters to support the second phase (actual construction) of the plan.

Attendees reviewed the payoff dates on the outstanding bonds for the transfer station, landfill and the water department.

Imre asked if community support for the fire department would help the effort to pass the warrant articles for a new public safety and administrative building. Jeremy stated that getting out into the community and explaining the need for new facilities is important to any successful effort. The pancake breakfasts are another opportunity to highlight the deficiencies with the current building and allows firefighters and police to interact with the community.

Attendees discussed the Feb. 8, 2017 town deliberative session, attended by about 55 people. Greg stated he felt past deliberative sessions had better attendance because there were more controversial issues on the ballot.

Imre mentioned he spoke with Charles Whalen, the gentleman who asked about the warrant article proposed by the Building Committee, after the session and emailed copies of the informational session presentation and handout to him.

The New Boston, New Hampshire fire department promotional video was discussed. Jeremy explained that New Boston was trying to make their case for a new fire department building. Those interested can view the video on Facebook at https://www.facebook.com/139336063223177/videos/161580164332100) or on YouTube at (https://www.youtube.com/watch?v=8fVvUQT2d2c).

John asked Jeremy about future plans for the fire department and additional personnel. Jeremy stated that an aerial truck would provide better coverage for multi-story structures and potentially reduce injury and workers’ compensation claims.

Jeremy stated that additional informational sessions, featuring organized tours of the police and fire departments, would be beneficial in helping voters identify deficiencies and the need to prepare for the future. Michael stated that it is critical to provide a cost breakdown and the impact on the town’s tax rate. Imre suggested storyboards for use at the pancake breakfasts to display the state of the buildings and the estimated impact of a new facility on the tax rate.

Greg mentioned that the transfer station was finished in 2001 and was well built. He suggested using it as an example of spending the town’s tax dollars wisely, because the transfer station will serve the community for many years to come.

Imre suggested having storyboards ready for the first pancake breakfast. In addition, an informational session that includes visits to the police and fire departments should be established as the weather breaks. Michael suggested including a brief (looping) video of the Franconia Public Safety Building as an example of a well-built facility.

Attendees discussed the Franconia Public Safety Building. Jeremy offered to find out who championed the facility during the planning and construction process.

Attendees discussed several future scenarios based on the outcome of the 2017 warrant article. Imre asked if meeting with representatives of the Omni Mount Washington and Bretton Woods would be helpful. Jeremy suggested contacting John Santaniello, Managing Director of the Omni Mount Washington. Imre agreed to reach out to Mr. Santaniello.

By agreement, the next two scheduled meetings for the Building Committee are Friday, Mar. 3 at 9:00 a.m. in Town Hall and Friday, Mar. 17 at 9:00 a.m. in Town Hall.

Imre made a motion, seconded by Michael, to adjourn the meeting. Vote was unanimous.

The meeting adjourned at 4:03 p.m.

Minutes prepared by Imre Szauter.