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Minutes of Town Board Meetings

Minutes 04/17/2017

April 19th, 2017

Carroll Board of Selectmen
Meeting Minutes
April 17, 2017


“These minutes of the Town of Carroll Select board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”

Minutes recorded by Kelly Trammell, Secretary Pro Tem

Board members present: Paul Bussiere, David Scalley, Brian Mycko

Members of the public present: Mike Gooden, Jeremy Oleson, Michael Hogan, Dianne Hogan, Imre Szauter, Deb Szauter, Scott Sonia, Joan Karpf, Elizabeth Emmons, Ann Fabrizio, Greg Hogan, Wayne Mycko, Patricia Mycko

The meeting was called to order at 7:00 p.m. by Chairman Mycko

Pledge of Allegiance

The Board announced the approval of bills and signing of manifests.

Selectman Scalley made a Motion to: Accept the minutes of 4/3/2017 with a second from Selectman Bussiere. Selectman Scalley made a motion to correct the minutes to reflect that Chairman Mycko called the meeting to order and not Chairman Bussiere as written. Selectman Bussiere seconded and the Motion passed.

Chairman Mycko yielded the floor to Elizabeth Emmons from the Dufresne Group for a presentation on the Asset Management study that was conducted on the Carroll Water System. Elizabeth went over the aspects of the study covered and said overall we have a stable system. The Dufresne Group provided a 20 year capital plan as guidance on where investments and improvements should be made. One area of attention she said we might want to focus on first is replacing the water line on Birch Rd. The study found that it is a 2 inch galvanized pipe servicing the properties there and should probably be replaced. Estimate by the Dufresne Group is $400,000. Discussion continued on funding options for purchases and projects as well as other scopes of work that the Dufresne Group is able to perform.

Michael Hogan and Imre Szauter spoke as members of a lighting sub-committee of the Building Committee. The sub-committee met with a representative from Eversource. As a result, the sub-committee proposes to the Selectboard that to cut the current $22,000/yr street light electric bill, the Town determines which lights stay for safety versus what are just “nice to have.” They request permission from the Board that Fire and Police assist in identifying lights which are there for safety. Another solution would be once lights are decided they will stay, lumens could possibly be reduced, also saving money.
Michael Hogan said there is a fee of about $400 for Eversource to remove a light. There is the cost up front but eventually the Town would see savings. Imre Szauter said that lights that remain could also be switched over to LED but the first step in the project is to identify which lights should stay and which should be removed. Michael Hogan said switching to LED does not seem to be a huge savings.

Joan Karpf asked if the State wanted any control in the matter. Brian Mycko said the State already removed all of their lights leaving just 1 in the intersections of Routes 3/302. Any lights remaining are Town lights even though they are on State roads.

Selectman Bussiere made a motion that the Town employees work with the Committee to help identify lights. Selectman Scalley seconded and the Motion passed.

The Board reviewed the Police Station Lease Agreement. Selectman Scalley asked if there were any changes. It was pointed out there was a rent increase of $100/quarter and also there was wording removed about the installation of new carpet. Selectman Scalley made a motion to accept which was seconded by Selectman Bussiere. The Motion passed.

Michael Hogan spoke on behalf of the Recreation Committee. He presented the Selectmen the names of the Councilors along with rates of pay and requested their approval to be hired. Jeremy Oleson asked if background checks would be performed and the answer was yes. Selectman Scalley made a motion to approve and seconded by Selectman Bussiere. The Motion passed.

The following item was approved and signed:

Reappointment to Local River Management Advisory Committee – 3 year term – Joan Karpf
Oaths of Office – D. Foster, Planning Board; J. Foster Trustee of Trust Fund
Veterans Tax Exemption – M. (Tuttle) Hall
Solar Energy Exemption – Stalaboin
Representation Letter, 2015 Audit
Intent to Excavate (4) – Pike Industries, Inc
Water Warrant – Stapleton, Boddie

Follow-Up Items:

Bldg Permit Application – tabled
Solid Waste disposal – tabled, not back from attorney
Water Policy – tabled, not back from attorney
Town Credit Cards, tabled

The Board brought up that the Town Attorney suggested some items be cleared up with Dave Scalley’s position on the ZBA. Selectman Scalley recused himself and sat in the audience. A short discussion ensued and Selectman Bussiere invited Selectman Scalley back to join them. The Board decided they didn’t have enough information to make a decision and would be contacting the Attorney for clarity.

Other:

Selectman Scalley advised that a comparison had been done on fuel use at the Town Hall covering January thru March of 2016 and 2017. By closing the gym, we had saved 1260 gallons of oil resulting in saving just under $3,000 for one quarter.

Selectman Scalley then asked if we have money set aside for the water infrastructure. Greg Hogan spoke up and said it needs to be discussed. He went on to say that he also thinks the quote by Dufresne Group of $400,000 to replace the water line on Birch Road is on the high side.

Selectman Bussiere stated he wanted to add to the conversation of the closing of the gym. With the heat running less, we have also saved $319 in electric for the quarter and he thinks it was a good move to close the gym.

Greg Hogan said he was pleased with the work done with the Asset Management for water. He said as a whole the system is in good shape. Greg wanted to say thank you to Scott Sonia for keeping up on water system improvements that have maintained our system where it is now.

Joan Karpf asked if we are still getting a $9500 grant from the State. She was told we do receive a grant but do not know the exact amount. It’s pretty close though. Joan asked if it was expected the grant will go on forever. She was told nothing is guaranteed. Joan then asked if we know where all the water pipes are. Greg told her we know the main water lines but not everyone’s private lines. Joan asked if we thought of connecting with Rosebrook Water system. The Board told her that is a private system and there would be no gain in joining with it.

Michael Hogan submitted resignation paperwork for himself and Dianne Hogan for the Recreation Committee. He said they have been on the board for 3 years, they have no children in the program and that people with children or someone else needs to step up. Dianne said she would turn in the treasury paperwork at the next Selectmen’s meeting on May 1.

Selectmen Scalley said the Building Committee met with Chief Allan Clark of the Sugar Hill FD. Chief Clark worked with the construction of the Franconia Safety Building and provided the breakdown of costs. Imre Szauter said Chief Clark shared the propane and electric costs for the building and it was under $10,000 for the year. The Franconia building is police and fire only.

The next meeting will be May 1, 2017 at 7 p.m.

The Board was polled to go into non-public session, per RSA 91-A-3 at 8:55 p.m. Chairman Mycko, yes; Selectman Scalley, yes; Selectman Bussiere, yes.

At the close of non-public session at 9:25 p.m., Selectman Bussiere moved to return to public session and seal the minutes from non-public session. Chairman Mycko seconded and the Motion passed.


There being no further discussion, Selectman Bussiere made a Motion to adjourn the meeting. Chairman Mycko seconded and the Motion passed unanimously. Chairman Mycko declared the meeting ended at 9:25 p.m.