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Minutes of Town Board Meetings

Minutes of 5/1/2017

May 3rd, 2017

Carroll Board of Selectmen
Meeting Minutes
May 1, 2017


“These minutes of the Town of Carroll Select board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”

Minutes recorded by Kelly Trammell, Secretary Pro Tem

Board members present: Paul Bussiere, David Scalley, Brian Mycko

Members of the public present: Jeremy Oleson, Richard Krapf, Imre Szauter, Deb Szauter, John Gardiner, Michael Hogan, Dianne Hogan, John Trammell, Chris Pappas, Mary Sullivan, Jason Sullivan, Greg Hogan, Annette Marquis, Evan Karpf

The meeting was called to order at 7:00 p.m. by Chairman Mycko

Pledge of Allegiance

The Board announced the approval of bills and signing of manifests.

Selectman Scalley made a Motion to: Accept and approve the minutes of 4/17/2017 as written with a second from Selectman Bussiere. The Motion passed.

Chairman Mycko acknowledged Imre Szauter who spoke on behalf of the Building Committee, of which several members were present. Imre brought forth an official recommendation to accept the Carroll Building Project Management Services proposal submitted by REI Development Company, LLC and appoint Allan Clark as project manager. A short discussion ensued which spoke highly of Mr. Clark’s background as well as other projects that were handled by REI. Selectman Bussiere made a motion to approve the proposal and seconded by Chairman Mycko. The Motion passed unanimously.

It was announced that the Cable Franchise Committee has a meeting coming up and our current representative had to resign. It was announced that if any member of the public would like to participate on the Committee, please let the board know.

The Board was presented with a contract to hire legal counsel, Orr & Reno, to represent the ZBA. Selectman Bussiere made a motion to sign the contract and it was seconded by Chairman Mycko. The Motion passed with 2 ayes, Selectman Scalley abstained.




The following items were approved and signed:

Release of money for Capital Reserve Funds
Letter of Engagement, 2016 audit – Melanson Heath
Intent to Cut – Weekes; Garneau Sr.
Timber Tax Warrant – Weekes
Excavation Tax Warrant – Pike Industries, Inc.
Solar Tax Exemption – Geller
Driveway Permit – Lisowitch

Follow-Up Items:

Bldg Permit Application – Selectman Scalley presented a simplified building permit along with an informational sheet so the applicant knows what is required. The same form would be used for residential, commercial, new construction and renovations. He would like to implement a fee schedule using the International Building Code which is based on a price per sq. ft. using the IBC chart. Chairman Mycko asked how it would take into effect the building material quality used. Scalley said it doesn’t, it uses an average.

Selectman Bussiere says he believes we are still working under a 1993 ordinance which says you only need a permit if you are doing more than a 25% improvement. He said he wants to see something in writing of what type of work wouldn’t need a permit. Bussiere also said this new permit looks like it’s only for new construction only.

A lengthy discussion was held about if permits should be needed for repairs and maintenance.

Evan Karpf asked if we are going to be able to meet the needs of inspections. Selectman Scalley said yes, call the office 24 hours ahead of time.

Selectman Scalley made a motion to approve the application for building permit. It was seconded by Chairman Mycko. Discussion continued and Chairman Mycko asked if they should also implement the new fee schedule. Selectman Scalley said not at this time as he’d like more time to work on it and then announce to everyone the date of new fees.

Selectman Scalley made a motion to go ahead with the new application and use the current fees we have been working with. Chairman Mycko seconded. The motion passed with 2 ayes and 1 nay.

Solid Waste disposal – The Board was informed that the paperwork review is still not back from the attorney. Public Works Director Greg Hogan asked why we’re not moving forward with this. He advised that we’ve had the paperwork for quite some time now. He warned that since we started this process, several other towns have come on board and it’s possible that they may no longer have room for us.

Selectman Bussiere said he didn’t agree with sending this to the Attorney in the first place and we should have taken care of this before. He made a motion to approve the contract as written and to authorize a Selectmen to come in to sign. Selectman Scalley seconded and the motion passed unanimously.

Water Policy – The paperwork is back from the attorney with suggested changes. Selectman Scalley made a motion for a Selectman to sign the water policy after the group that had been working on the water policy makes alterations. Selectman Bussiere seconded and the motion passed unanimously.

Town Credit Cards – The Board was presented with a credit card application that needed to be completed with one of the Board member’s personal information. None felt comfortable providing that information. Selectman Scalley said he would follow up with the Bank as to why it can’t be handled like a business.

Other:

It was announced that there would be a meeting for Carroll Emergency Operations Plan Update on Wed., May 3, 2017 at 6:00 p.m. at the Fire Station. EMA Director Gardiner said he had just received correspondence and the meeting is cancelled. It is tentatively scheduled for Wed., May 31, 2017.

Selectman Scalley apologized for his part in what he felt was a heated conversation the prior meeting with regards to the Rec. Department. He said he’s had some questions asked of him and he looked into it and found out there can be a fee charged to use the Recreation Area. He said the Rec. area can be run by a private entity. Scalley advised that he found no deeds recorded between the Town of Carroll and the Twin Mountain Snowmobile Club with either as the Grantor or the Grantee. Any buildings constructed by any party at the Rec. Area become town property.

Chairman Mycko said he would look into the conversation about the Snowmobile Club and the Rec. Area. He believes it had something to do with funding and improvements to the trails there. Mycko went on further to say he’s had questions asked of him also. People want to know if there aren’t many active Recreation members left, will we have a Recreation Department. He also said he checked and the fees from summer camp do not come back to the General Fund for out of town campers. The money goes to the Recreation Revolving Account.

Selectman Scalley said that Recreation asked for less from taxpayers this year and used more money out of the revolving account. He went on to say there is a Recreation meeting on Wednesday and will hopefully be moving everything forward.

Michael Hogan said any fees that are paid would help keep costs down. Recreation needs to be looked at more than just camp. Many others from neighboring towns and visitors come and use the Park.

Greg Hogan presented a quote from Fitch Fuel to the Board. He announced that the furnace at the transfer station is no longer operable and has a big crack in it. Selectman Scalley asked if Hogan looked into propane versus oil. He said propane is cleaner and more efficient. Chairman Mycko asked what is done with the waste oil. Hogan said there is a waste oil burner there that will take care of the heat for now. Selectman Bussiere asked if this was the original furnace to which he was told yes. Greg said his concern is where the money come from as it’s not in his budget. The Board asked Greg to get 2 quotes for oil furnace and 2 for propane and then they will look into the matter.

The next meeting will be May 15, 2017 at 7 p.m.

The Board was polled to go into non-public session, per RSA 91-A-3 at 8:57 p.m. Chairman Mycko, yes; Selectman Scalley, yes; Selectman Bussiere, yes.

At the close of non-public session at 9:23 p.m., Selectman Bussiere moved to return to public session and seal the minutes from non-public session. Chairman Mycko seconded and the Motion passed.

Selectman Scalley asked the Board what would be done about the legal fees that the Planning and ZBA have and would be further occurring. He stated that the ZBA has a legal line of $1,000 and it was anticipated that they were potentially going to have issues where they will go over this line. There was conversation that the Selectmen will have to speak to the department heads and start looking at budgets. Lines would have to be watched to not go over the total town budget. The Board also asked the Office to contact DRA to see if there would be any relief available if it meant legal fees would push us over the budget.

A discussion was held about the work load that the ZBA is anticipating. Selectman Bussiere was informed that he had been voted in as an alternate at the previous ZBA meeting. Selectman Bussiere agreed that he would take the position as ZBA alternate. Selectman Scalley made a motion that he be able to sign off on Bussiere’s Oath of Office after he is sworn in by the Town Clerk. It was seconded by Chairman Mycko and passed with Chairman Bussiere abstaining.

Dave Scalley spoke as Interim Building Inspector. He said he has been asked about submitting for compensation for the work. He thinks the Board is in agreement that the work cannot be done in 13 hours as the past Inspector had been limited. Scalley wants to see an approval for 25 hours a week at $25/hour. Discussion continued and Selectman Bussiere said he has a tough time with it. They just finished speaking on how they need to watch the budget lines because of the amount of increase with legal. He said the increased amount hadn’t been budgeted for and he really needed time to think about it.

There being no further discussion, Selectman Bussiere made a Motion to adjourn the meeting. Chairman Mycko seconded and the Motion passed unanimously. Chairman Mycko declared the meeting ended at 10:00 p.m.