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Minutes of Town Board Meetings

Minutes of 5/15/2017

May 21st, 2017

Carroll Board of Selectmen
Meeting Minutes
May 15, 2017


“These minutes of the Town of Carroll Select board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”

Minutes recorded by Maryclare H. Quigley, Secretary

Board members present: Brian Mycko, Paul Bussiere, David Scalley

Members of the public present: Michael Turner, Greg Hogan, Evan Karpf, Jeremy Oleson, Annette Marquis, Imre Szauter, Debbie Szauter, Dianne Hogan, Michael Hogan

The meeting was called to order at 7:07 p.m. by Chairman Mycko

Pledge of Allegiance

The Board announced the approval of bills and signing of manifests.

Selectman Bussiere made a Motion to: Accept and approve the minutes of 5/1/2017 as written. Selectman Scalley seconded and the Motion passed unanimously.

The Secretary explained that the item in their packet entitled The Haupt Route is a bicycle tour that is held in different places in the world. They have expressed interest in the Northeast and have said that Bretton Woods and Mount Washington are at the top of their list. A representative will be stopping by the office later this week hopefully with more information so we will know better what they are looking for. Selectman Bussiere pointed out that it looks as though this will bring a lot of people to the area and it was concurred that it could help all the businesses. The Secretary said this will also be on the agenda for the next meeting for possible further discussion.

The subject of installing a computer in the office by our appraisal company for their use in updating the files had been discussed previously. Chairman Mycko said he had neglected to follow up at the time, but it was brought up again recently and he spoke with the company. After his discussion with the appraisers’ office, Chairman Mycko said he recommends that we allow them to put a computer in here. He said this will have access only to the information which pertains to them. Selectman Scalley made a Motion to: Approve the appraisers’ request to be allowed to install a computer in our office. Chairman Mycko seconded and it passed unanimously.

A letter from DTC Lawyers, the firm who may be representing the Profile Region Cable Television consortium, to which we belong, was received. They are inquiring about representation from each of the towns in the group and are hoping to meet with the complete group on June 8, 2017, at 6:30 p.m. in Littleton. This meeting is to discuss options for moving forward with the renewal negotiations for the cable company, and what the next steps will be. As implied, in order for this to happen every town must have a representative present. Therefore, the Selectmen have asked if anyone is interested in stepping up for the town, it would be greatly appreciated. One may call or stop by the Selectmen’s Office to volunteer.

The Board reviewed the agreements for disposal of solid waste and the trucking of the same after having been reviewed by town counsel and by our insurance provider. They asked Greg Hogan to contact the landfill in Berlin as well as the trucking company about the changes and to come back to the next meeting with the finalized copies.

The Selectmen reviewed bids received for the backhoe-loader that the Public Works Department is in hopes of purchasing. There was a question about the difference between the John Deere bids, of which two were received. Greg Hogan introduced Mike Turner from Nortrax, Inc., who had attended the meeting to speak to these bids. Mr. Turner said they are essentially the same, with one having a few less extraneous items, i.e., they are both the same but one has a different hydraulic system which would give the backhoe a bit more lift while saving some fuel. After brief discussion, the Board thanked him for coming to answer questions directly, and Mr. Turner departed.

A discussion of the machines in general then took place, and Greg said the attachments are all comparable and there will be two buckets each, one in the rear as well as the front; all hydraulics and all have a thumb on the rear bucket; all have an extender hose and all disconnect frmo the cab. He said they also all have essentially the same warranties. Selectman Scalley asked Greg to explain what they do with this piece of equipment and why they need it. Greg said the biggest is reason is winter sand as they have to move it a few times including putting it under cover for storage and loading the trucks throughout the winter. It is also used to move snow for visibility as well as for clearing snow; and for a myriad of other reasons, including working on water lines, hydrants and breaks that aren't so big they need an excavater. He went on to say with all the recent rain, the pond at the Rec Area overflowed, so it will be used to clean up and repair the damage there.

Selectman Scalley said the bids being considered are:
Caterpiller $101,500
John Deere 82,500
Case 91,400

The Selectmen said they will continue to review the bids and there should be a decision by the next meeting. It was noted that Greg and Scott Sonia have been in all the machines. Greg was
asked about his preference of the machines and he said he wants to wait and let the Selectmen express theirs first. They thanked Greg for all his hard work on this.

The Board reviewed minor changes by town attorney incorporated into the Water Policy and the Application. Selectman Scalley made a Motion to: Approve and sign the Carroll Water Works Policy and Application version of this date. Selectman Bussiere seconded and it passed unanimously.

The following items were approved and signed:

Intent to Cut Wood -- Simonelli
Water Warrant -- Penalties
Water Warrant -- Certified Mailings

The Secretary said Joan Karpf had brought in a notice of the Conservation Committee Meeting on Thursday, May 25, 2017, at 6:30 p.m. at the Town Hall. Fish and Game will be presenting Carroll's data on the Stream Crossing Project and Mrs. Karpf is encouraging the Select Board to attend. As part of this study, there may be grant money available for culvert replacement.

Follow-Up Items:

Bldg Permit Application and Process including Fees -- Selectman Bussiere said he had
done some research and made a list of exceptions he feels needs to be added to the Regulations. He said everything does not need a permit and discussion was held whether there should be a limit of repairs up to $3,000, size of repairs, etc. He also noted the State allows homeowners to do some of their own plumbing and electrical work. Selectman Scalley, speaking as Interim Building Inspector, said the IBC (International Building Code) has a list of exceptions, which include many of those noted by Selectman Bussiere and a few more. He agreed with Selectman Bussiere that this is just a start. Selectman Scalley said the Select Board has the authority to make changes in the exceptions. He would like to include all the exceptions and if the Selectmen want to change, they can.

Selectman Bussiere said the second part of this discussion is fees on a cost per square foot. Selectman Scalley said this is based on the national average and explained there is a range with a high end and a low end and he is about in the middle. Selectman Bussiere used renovations as an example and said if these are on the same base value as new built--and he disagrees as all supporting structure; floor, foundation, beams, etc. Selectman Scalley noted that replacements and in-kind repairs do not require a permit. He said he looks at the different applications based on what is being done -- a full finished basement would be charged differently that an unfinished basement.

Evan Karpf said it is important to be flexible as if it's an existing structure, the floor, ceiling, etc. are already there. If they're just putting up a wall, they shouldn't be charged for a floor and ceiling. Selectman Scalley said renovations will have a different base. He said he is trying to make this fair across the board and explained that too many are doing projects without pulling permits and also, that many of setting values way below the actual and again, they are trying to be fair to everyone -- it is unfair for the person pulling the permit and paying the fee and then someone else not doing any of it, even though it is required.

Town Credit Cards – Selectman Scalley said he called the bank. As the manager was on vacation, there was no one else with whom he could speak about this.

Other:

Selectman Bussiere said he needs to have a Non-Public Session for personnel, to which the Board agreed.

Selectman Scalley, speaking on behalf of the Recreation Committee said he has nominations for that Committee of: Judi Scalley, Sabrina Rines and Linda Ward. He said the Town Clerk has the list and they just need to be sworn in. He noted that Michael and Dianne Hogan had stepped down from the Board after several years.

Selectman Scalley read a letter from Bobbi Amirault that she was resigning from the Recreation Board, effective May 31, 2017. She said it had been her pleasure to work with all the fine people who made up the Committee, both past and present and that she will continue to help out with future functions when needed. Selectman Scalley said Bobbi has been very helpful and thanked her for all her hard work and years of help.

Evan Karpf said he was hoping that on Clean Up Day, his new tenants (at the former Fun Towne) would be able to be there with samples, but as they cannot, he will see if they can send some samples. The new company is WOZZ Creations and they will be manufacturing their food items on the property.

Imre Szauter gave an update on the Building Committee's first meeting with their Project Manager, Alan Clark who suggested they have a second information session. This will be on Thursday, June 22, at the Town Hall at 7 p.m. They will review and discuss the progress they have made. He said Alan suggested they focus on the the process and the fate of the the Town Hall and the Fire Station. Imre noted they need to address the Liberary, the Historic Society and the Food Pantry. He said they spent $385 on ads for the January session and would like to spend a similar amount for this one. The Board said the Building Committee has a budget and they are allowed to work with it as they saw fit. Mr. Szauter said he understands that but would like the "blessing of the Board." They said they are happy to give it.

Greg Hogan reminded everyone of the Town Clean-Up Day on Saturday, May 20, 2017. He urged all to gather at the Fire Station at 8 a.m.

The next meeting will be May 22, 2017 at 7 p.m.

The Board was polled to go into non-public session, per RSA 91-A-3 at 8:32 p.m. Chairman Mycko, yes; Selectman Scalley, yes; Selectman Bussiere, yes.

At the close of non-public session at 8:43p.m., Selectman Bussiere moved to return to public session and seal the minutes from non-public session. Chairman Mycko seconded and the Motion passed.

There being no further discussion, Selectman Scalley made a Motion to adjourn the meeting. Chairman Mycko seconded and the Motion passed unanimously. Chairman Mycko declared the meeting ended at 8:44 p.m.