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Minutes of 6/19/2017
June 22nd, 2017
Carroll Board of Selectmen
Meeting Minutes
June 19, 2017
These minutes of the Town of Carroll Select board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.
Minutes recorded by Kelly L. Trammell, Secretary Pro Tem
Board members present: Brian Mycko, Paul Bussiere, David Scalley
The meeting was called to order at 7 p.m. by Chairman Mycko
Pledge of Allegiance
Members of the public present: Greg Hogan, Evan Karpf, Bonnie Moroney, Annette Marquis, Richard Krapf, Jeremy Oleson, Imre Szauter, Deb Szauter, Dianne Hogan, Michael Hogan, Scott Sonia, Bobbi Amirault, Ellen Marquis
The Board announced the approval of bills and signing of manifests.
Selectman Bussiere made a Motion to: Accept and approve the minutes of 06/05/2017 as written. Selectman Scalley seconded and the Motion passed unanimously.
Annette Marquis, Town Treasurer, asked why the Town was looking into getting credit cards for Town use. The Board told her that there's been occasions where employees have had to use their own credit cards to make purchases and then get reimbursed. She stated that she's spoken with other towns, auditors, etc. and general opinion is that it's not favorable to issue credit cards. Annette reminded the Selectmen of past town history with misuse of credit cards. She stated she'd be willing to speak to the Board about other options such as a front-loaded credit card. Annette strongly urged the board to set up a credit card policy and put it in place before obtaining and issuing cards. Selectman Bussiere said with this new information, he'd like to give it more thought.
Imre Szauter, Chair of the Building Committee, spoke on the latest meetings held. He stated they've been working on square footage recommendations. The Board would also like to see additional representation and input from residents of Bretton Woods as well as the business owners. Imre said Building Committee documents are available to be viewed on the Town web site under the Building Committee tab. As a reminder, Imre said the Committee has a scheduled a Second Informational Session for Thursday, June 22, 2017, at 7 p.m. in the Town Hall.
Bobbi Amirault spoke on behalf of the Recreation Committee with a report from the Fishing Derby. The Derby was a success with 64 anglers (kids) which is an increase from last year. She recognized Aubuchon Hardware, Dunkin Donuts, Ammonoosuc Chapter Trout Unlimited and NH Fish & Game for their donations. This event was run by volunteers at no cost to the Town.
Evan Karpf gave a report from the meeting he attended for the Cable TV Consortium. The involved Towns met with an attorney that would like to represent them in negotiating cable franchise fees with Time Warner/Spectrum. Past negotiations have resulted with the library having the availability of free cable TV, the ability to put information on Channel 2 and if we had a school it would have free cable.
Fees paid to the Consortium are based on the number of Towns participating and the number of cable subscribers from each Town. Evan said we can negotiate higher franchise fees but the cable company doesn't pay them. They pass that fee onto subscribers on their bills. Selectman Scalley asked what if we don't sign? It doesn't seem like what we gain in negotiations is much. Evan said he just received some information that he'd like time to read. The next meeting is July 13th and he will report back after that.
Selectman Scalley spoke as liaison to the Recreation Committee. He said that summer camp has been cancelled. During the first sign up session 5 children signed up and during the second session 1 child signed up. Due to the numbers, it didn't make sense to run camp and all counselors that were conditionally hired were let go.
Scalley said the Town will have fireworks on Sunday, July 2nd. This will be fireworks only and not a full day event as has been held in the past. He said the number of volunteers on the Rec. Committee have dwindled and if programs and events are going to continue, they need someone to step up and be in charge.
Greg Hogan asked that without camp being open, what would the Selectmen like to do with the bathrooms? Greg has a concern with vandalism and cleanliness without the presence of camp to deter issues. Bonnie Moroney said with the money saved by not running camp, use it to clean the bathrooms. There was a discussion on keeping bathrooms open versus renting a port-a-potty.
Selectman Bussiere made a motion to leave the bathrooms opened and have the janitor clean them up to 2 hours a week. Chairman Mycko seconded and the motion passed. The Chairman went on to say the bathrooms will remain open and if there becomes an issue, they'll address it again.
Chief Oleson approached the Board to ask if they've made any decisions moving forward on the issue of the FD pickup truck that is broken. He said the process was still being worked with the oil filter company. Selectman Bussiere said he heard that the business that does oil changes should have insurance to cover such occurrence. Selectman Scalley said he agreed we should get reimbursed from an alternate source but right now we have no truck available and need to move forward. Chief Oleson said it could be 4-6 weeks before we hear back from the oil filter company and right now we're about 2 weeks into it.
Chairman Bussiere said his concern is getting repair work done and compromising any claim we may have with an insurance company. After further discussion, the Selectmen advised the Fire Chief to go forward with repairing the motor. The Chief said he will follow up and see what can be done without compromising a claim.
A lengthy discussion began about the backhoe bids along with available warranty and trade in values. Greg Hogan said he and Scott have discussed it and their preference is the CAT. They do not want the Deere as they feel it is not a quality machine. Selectman Scalley said he has a hard time choosing a machine that is $22,000 more than the rest for the amount of anticipated hours it will be used. Ellen Marquis asked who services the current CAT to which it was replied the highway department. She said by going with a CAT again, you may see savings if they guys are used to working on the same machine versus learning to service a different make.
Selectman Scalley made a motion to purchase the CAT backhoe for $101,600 with the warranty for 2000 hours or 7 years. Selectman Bussiere seconded and the motion passed.
The following items were approved and signed:
Thank You letter to JROTC
Yield Tax - Pike
Water Warrant - Certified Mail
Water Abatement - Maher III
Water Warrant - HWB Physical Therapy LLC
Property Tax Abatement - Smith; Maltais
Rec. Area Use Permit - Smith
Sign Permit - Birchwood Commons
Follow-Up Items:
Bldg Permit Application and Process including Fees - Tabled
Building Inspector - Tabled
Other:
Selectman Bussiere asked the Secretary to please make sure that Thank You letters go out to those who donated to the Fishing Derby.
Selectman Bussiere also asked if anyone had heard of a broad insurance policy that would cover the Town for all equipment and parts. Selectman Scalley said he thought he had heard of one but it's extremely expensive.
Selectman Scalley said he wanted to reiterate that a good job had been done getting quotes for the backhoe. He said the warrant article was approved for $128,800 and the amount spent is $101,600 for a savings of $27,200.
Brian Mycko said the Selectboard has had a policy in place for speaking at meetings that hasn't been followed. The Board would like to start following the policy again for people wishing to bring something forward at a meeting. They must be put on the agenda and present any documents ahead of time. A copy of the policy is at the Town Office for anyone who has questions.
Dave Scalley asked if a decision had been made on the pay scale for building inspector who had been in place since December. Was the Board going to continue with the $17/hr or the $25/hr as requested by the building inspector? Selectman Bussiere said he still has a problem with the Town Vote from '78 or '79 and isn't sure if the zoning ordinances/code inspection was ever approved. Scalley said since then, we've been acting as if it had been passed and we've had an inspector. Selectman Bussiere said until we can get it straightened out with another vote, the inspector should keep the same pay but can increase hours.
The next meeting is Monday, July 3, 2017.
The Board was polled to go into non-public session, per RSA 91-A-3 at 8:45 p.m. Chairman Mycko, yes; Selectman Scalley, yes; Selectman Bussiere, yes.
At the close of non-public session at 9:05 p.m., Selectman Bussiere moved to return to public session and seal the minutes from non-public session. Chairman Mycko seconded and the Motion passed.
There being no further discussion, Selectman Bussiere made a Motion to adjourn the meeting. Selectman Scalley seconded and the Motion passed unanimously. Chairman Mycko declared the meeting ended at 9:05 p.m.