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Minutes of Town Board Meetings

Minutes of 7/17/2017

July 25th, 2017

Carroll Board of Selectmen
Meeting Minutes
July 17, 2017


“These minutes of the Town of Carroll Select board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”

Minutes recorded by Maryclare H. Quigley, Secretary

Board members present: Brian Mycko, Paul Bussiere. David Scalley was excused

Members of the public present: Michael Hogan, Dianne Hogan, Debbie Szauter, Imre Szauter, Jeremy Oleson, Greg Hogan, Ken Mills, Evan Karpf, Ron Wareing, Sherry Wareing

The meeting was called to order at 7 p.m. by Chairman Mycko

Pledge of Allegiance

The Board announced the approval of bills and signing of manifests.

Selectman Bussiere made a Motion to: Accept and approve the minutes of 07/3/2017 as written. Chairman Mycko seconded and the Motion passed.

Imre Szauter, Chair of the Building Committee, advised the Board the Committee has not met since the last Select Board meeting. He said the Project Manager, Allan Clark had sent out four Requests for Proposal (RFPs) for Architectural Services, and noted that one had already responded they will not be submitting one. They have not heard from the others. Mr. Szauter reiterated the Committee had three people volunteer to join them; namely, Mike Finn, Julie Roesbury, and Terry Penner, and he thanked them for their interest. He also reminded all that the regular meeting held on June 22 as well as the Informational Meeting Power Point of the same date have both been posted on the Town’s website. The next regular meeting will be Thursday, July 27 at 9:00 a.m. at the Town Hall. The Board thanked Mr. Szauter.

Evan Karpf, the Town’s rep on the Cable TV Consortium in Littleton reported to the Board that he had attended the meeting on June 13, but as only three people showed up there was not a quorum so there was no actual meeting. He said they talked about hiring an attorney for negotiations to pursue a new contract as we are currently all operating on an extension of the last one. The cost would be divided among the towns and he believes it will be the same percentage as they currently use. He noted that being part of this Consortium allows some money for PEG access and free internet for libraries and schools, of which our Library is a recipient. He stated he would go to the next meeting on August 10, but if attendance is not better so they can actually hold a meeting, he is not sure he will continue.

Next Evan Karpf, as Town Rep to North Country Council, spoke of their most recent meeting. He said there was a presentation on waste management. He stated that North Country Council had worked with the Town and had done our Town’s cost analysis several years ago. He also noted that the Northeast pays the highest amount in the country for disposal of household trash.

Evan Karpf then brought up Building Permits and Ordinances. He said he was not looking for controversy but wants answers and something put in place. He said he was denied a permit for lack of information, but he said nowhere in the Ordinance or anywhere else does it state the need for the various information for which he was being asked, and he mentioned detailed drawings and prints among others. He said he is expecting a $1,000 bill to come his way for these professionally done plans and did not get his permit until the 30th day. He said we have the reputation for not being business-friendly. He said Littleton has given tax breaks for a period of time prior to businesses paying full taxes.

Dr. Karpf went on to say that he feels it is a conflict of interest for the Building Inspector to sign his own building permits. The Selectmen responded they had stopped that and it was no longer happening. He asked if he gets inspected by a qualified person and the Selectmen said they believe he is. Dr. Karpf continued that it is a conflict of interest by RSA and he said he had a copy of the RSA number. The Selectmen reiterated that he does not inspect his own work. He went on to say that he had read in the last minutes that Ron Wareing was told to get a Building Permit for each and every cabin that he wanted to work on but that the KOA just had one CO signed for four cabins; and that it was one Building Permit for four sites developed, thus, he said that is a conflict of interest. He further noted that DS Contracting was the contractor on the KOA project and repeated that is a conflict of interest. He said they paid $50 for one CO and he paid $50 for every CO. He said he had a 91A request for any documents that the town had a building code, that the Town had adopted the State Building Code and that the Town had an ordinance that the Building Permit was invalidated by a CO, and the Town’s response was that there is no documentation. He said the Building Permit says it is invalid after twelve months and that it’s not the CO that determines that. After further discussion, he said we need an ordinance if things are going to be asked for and that the Board should think about what the Town wants and do proper ordinances.

Selectman Bussiere said they will take all of this into consideration. He said some things have already been looked at and others will be looked at. Evan Karpf then inquired about ordinances regarding putting another building on a lot with a principal building and read our ordinance 401. He said there is a potential of four buildings going up on Route 3 and went on to say that the tax impact of a subdivision would be more valuable to the Town and that an apartment building qualifies as an individual building. After further reiterations regarding the ordinances; that everyone needs to be treated the same; discussions that changes must be made and how this is going to happen, Selectman Bussiere stated that definitions have changed over the years, and that the Board is working on all. While again, it takes time, he assured that we should have results by fall.

The following items were approved and signed:

Application for Reimbursement for Federal and State Forest Land – DRA
PA-28 Inventory of Taxable Property Form for 2018 – DRA
Water Warrant – Williamson
Application for Annual Payment of State Grant, FY 18 – NH DES
Planning and Technical Services Contract, Regulations Updates – North Country Council
Ken Mills, Chairman of the Planning Board explained this effort is to remedy the issues
with the regulations and to try to make the documents better for both the public and the
Planning Board to use. Mr. Mills said the Boards tried to do this last year, but found it was
way too much for volunteers to do, as it entails much work. There is a lot of cleaning up
to make all documents complement each other rather than contradict as they do in many
areas and to make them more user-friendly. Mr. Mills went on to point out that the North
Country Council guides and helps the process, but does not influence it.

Follow-Up Items:

Town Credit Cards – Annette Marquis, Treasurer – Tabled
Bldg Permit Application and Process including Fees – Ron Wareing asked how much longer this would be tabled and when the Select Board will correct or change this. Selectman Bussiere said Town Counsel suggested a package be put together for an ordinance for the warrant. He said this would be the time to determine number of building permits required, CO’s, when a building permit expires, etc. Selectman Bussiere said he is working on this now and trying to get a handle on how to go about it. He said he is looking at documents from other towns for ideas as it is a lot but it also takes time. During discussion, it was suggested that perhaps they could have a meeting or meetings when ready to go over information relevant to this town, etc. He said they know how important it is and are trying to make the corrections. Ken Mills noted it is also important to protect the current while working on the new, as it is not all needing to be changed.
Building Inspector – Tied in with above
Fire Department Pick Up Truck Status – Repair, Payment – Chief Oleson said the truck is being fixed at Dick’s Trucks and he is still waiting for word.

Other:

As there was no further business, the Board was polled at 7:30 p.m. to go into non-public session, per RSA 91-A-3 for legal: Chairman Mycko, yes; Selectman Bussiere, yes

At the close of non-public session at 7:50 p.m., Selectman Bussiere moved to return to public session and seal the minutes from non-public session. Chairman Mycko seconded and the Motion passed.

There being no further discussion, Selectman Bussiere made a Motion to adjourn the meeting. Chairman Mycko seconded and the Motion passed. Chairman Mycko declared the meeting ended at 7:51 p.m.

The next meeting is Monday, July 31, 2017.