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Minutes of Town Board Meetings

Minutes of 8/31/2017

September 5th, 2017

Carroll Board of Selectmen
Meeting Minutes
August 28, 2017


“These minutes of the Town of Carroll Select board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”

Minutes recorded by Maryclare H. Quigley, Secretary

Board members present: Brian Mycko, Paul Bussiere, David Scalley

Members of the public present: John Gardiner, Greg Hogan, Jeremy Oleson, Michael Hogan, Dianne Hogan, Debbie Szauter, Imre Szauter, Rob Gauthier, Ron Wareing, Evan Karpf

Pledge of Allegiance

The Public Hearing for Unanticipated Funds was called to order at 7 p.m. by Chairman Mycko
Chairman Mycko said the Town had received surplus funds for highways from the State. The amount was determined through the same formula as the annual Highway Grant and the amount was $22,623.63. The Secretary said these are non-lapsing funds and are to be used only on highway maintenance, improvements or building. She informed the Board that this money has been deposited in the Highway Special Revenue Fund, so in order for them to be used, an article will have to be placed in the warrant and voted on by the public.

At 7:10 p.m. when there was no more discussion, Chairman Mycko declared the Public Hearing closed.

At this point, the Selectmen’s regular meeting started.

The Board announced the approval of bills and signing of manifests.

Selectman Scalley made a Motion to: Accept and approve the minutes of 08/14/2017 as written. Selectman Bussiere seconded and the Motion passed unanimously.

Adopting the updated Carroll Emergency Operations Plan was presented by John Gardiner, Emergency Management Director for Carroll. Mr. Gardiner said this had been done with June Garneau’s company Mapping & Planning Solutions. The Secretary had emailed a copy to all the Selectmen the week before so they would be able to review it prior to the meeting. Selectman Bussiere made a Motion to: Approve and adopt the updated Carroll Emergency Operations Plan. Selectman Scalley seconded and it passed unanimously. The Selectmen signed the pages presented to them and Mr. Gardiner said he had a few more signatures on another page which he needed to get and would submit for the final copy.

Imre Szauter, Chair of the Building Committee, gave the rundown on their last meeting which the architect, Peter Stewart, attended with a conceptual drawing for discussion. This was from information that Allan Clark’s document of June 1 and that he garnered from various town employees, including Police and Fire, and Committee members. Messrs. Szauter and Clark met with a NH DOT District One engineer to discuss a new driveway intersection on Route 302 and with which the engineer sees no problem. However, they would require the closing of School Street as a through street, and removing the current entrance onto Route 302. The State prefers driveways across from one another, so the new entrance would be across from St. Patrick’s Drive. The Committee has planned a Third Informational Meeting on Thursday, September 28, at 7 p.m. and will be putting ads in papers and will be sending a mailing to all property owners. Mr. Szauter announced expenses and balances of the Building Committee’s line items;
$2,500 budget for advertising and miscellaneous: $552 spent; $1,948 remaining.
$60,000 Warrant Article 5: $7,011.25 spent; $52,988.75 remaining. The Committee’s next meeting is August 31, 9 a.m. at the Town Hall. As always, minutes, agendas, etc. are posted on the Town’s website. The Board thanked Mr. Szauter.

The following items were approved and signed:

Water Warrant – Various late letters
Water Warrant – Various – turn on, turn off, clerical
Yield Tax Certification -- Seymourian

Selectman Bussiere inquired about a Trust receiving the Veterans’ Exemption as it was his understanding that one could not. As the Town Clerk was still in her office, she was asked this question and advised it was allowed as the surviving spouse still lives there. She said she would get the information about this.

Follow-Up Items:

Town Credit Cards – The Selectmen looked at several versions of policies for credit cards. The Secretary said Imre Szauter had found two and adjusted them for our town before he submitted them as possibilities. The Secretary also said it was expected that these would be only for emergency use or for vendors with whom we don’t already have accounts. It was noted that should reference be made to Town Charter or Employee Manual, that it would most likely be the latter, Employee Manual, and would go in Section VI. The Select Board picked out the version they felt best suited the Town and two paragraphs from another which they requested the Secretary incorporate and have ready for the next meeting as they are hopeful they can complete this at that time.

Bldg. Permit Application and Process including Fees – Tabled. Selectman Scalley said he will try to have something by the next meeting.

Building Inspector – Tabled. Tied in with above

Fire Department Pick Up Truck Status – Repair, Payment – Chief Oleson announced the Town received a check from the insurance company on behalf of the oil filter company, for $6,548.31 to cover the repairs to the engine of the Fire Department pick-up truck. This is less than $200 less than the invoice and there were two small items the auto shop replaced since they were working on the truck, which were not involved with the initial damage. The Board thanked Chief Oleson for staying on top of this getting this reimbursement.


Other:

Greg Hogan, Public Works Supervisor, said he spoke with the Board several meetings ago about the boiler at the Transfer Station, which needs to be replaced. He gave them a quote at that time of just under $5,000 for a replacement. He said the Board asked about changing to propane and wanted him to get quotes for that, and he said he got one from the same company, for about the same amount of money. However, he said they use the diesel for other things there and he sees no benefit to changing to propane. Selectman Scalley said he felt it would save money to use propane as there is no maintenance, few problems, and is efficient. Greg reiterated that he feels it is an inconvenience at this particular location and said it would be changing everything for propane versus just installing an oil boiler. When asked, he said he will get more information.

Evan Karpf said after the last meeting he felt the Board was incorrectly interpreting the meaning of the Ordinance regarding multiple buildings on one lot. He said he looked at it again and told the Board that “shall” means “will do” rather than “may do.”

There being no further discussion, Chairman Mycko made a Motion to adjourn the meeting. Selectman Bussiere seconded and the Motion passed. Chairman Mycko declared the meeting ended at 7:45 p.m.

The next meeting is Monday, September 11, 2017.