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Minutes of 10/16/2017
October 20th, 2017
Carroll Board of Selectmen
Meeting Minutes
October 16, 2017
“These minutes of the Town of Carroll Select board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”
Minutes recorded by Kelly Trammell, Secretary Pro Tem
Board members present: Paul Bussiere, David Scalley. Selectman Mycko excused. Maryclare Quigley present as Administrative Assistant
Members of the public present: Greg Hogan, John Gardiner, Ed Martin, John Greer, Anita Greer, Rob Gauthier, Imre Szauter, Richard Krapf, Michael Hogan, Ron Wareing, Jeremy Oleson, Jason Sullivan, Mary Sullivan, Holly Sullivan,
The meeting was called to order at 7:00 p.m. by Selectman Scalley.
Pledge of Allegiance
The Board announced the approval of bills and signing of manifests.
Selectman Bussiere made a Motion to: Approve the minutes of 9/13/2017 as written. Selectman Scalley seconded and the Motion passed.
The minutes of 10/2/2017 were tabled as Selectman Scalley was not at that meeting.
Ed Martin presented the 2018 budget on behalf of the Cemetery Trustees. The proposed budget is a $200.00 reduction from the previous year due to some changes in fall and spring clean up. Ed said the majority of broken stones have been repaired and things are in good shape in that respect. The Trustees have worked a family this year and identified another plot where there was only a crumbled pile of stones. A replacement headstone is on order. The proposed budget is as follows:
01-4195.10-100 Cemetery Salaries $1.00
01-4195.10-101 Cemetery Trustees (chair) $400.00
01-4195.10-102 Cemetery Trustees (2) $600.00
01-4195.10-200 Cemetery Maint. $2100.00
01-4195.10-201 Cemetery Improvements $1200.00
Total Proposed $4301.00
Next was John Gardiner presenting the proposed 2018 Library budget on behalf of the Trustees. John stated that the overall operating budget was reduced by $200.00. They are requesting just under a 4% raise for the Librarian bringing his hourly rate from $13.00 to $13.50 with the anticipated raise to take effect after Town Vote. The overall budget would see a $550 increase over last year but that is mainly due to the salary increase. The proposed 2018 budget is as follows:
01-4550.10-201 Books $1450.00
01-4550.10-202 Subscriptions $500.00
01-4550.10-205 Misc. $125.00
01-4550.10-208 Capital Items $150.00
01-4550.10-210 Computer/Software $200.00
01-4550.10-215 Audio/Video $450.00
01-4550.10-218 Dues $150.00
01-4550.10-220 Office Supplies $300.00
01-4550.10-222 Mileage $125.00
01-4550.10-100 Librarian Salary $10,845.00
01-4550.10-200 Telephone $675.00
Total Proposed $10,845.00
John Gardiner next presented the proposed 2018 Emergency Management budget and state the 2018 budget has a $7,000 reduction from the 2017 budget. In 2017, the $7000 was needed to cover the cost of a matching FEMA grant. At this time the work has been completed and we are anticipating getting $3500 reimbursed through the grant. Through the work of the Building Committee, EMD will have office space and Emergency Operations Center in the new proposed Fire Station. As a result, the project director has been assured that would make us eligible for a $70,000 FEMA grant which would help defray the cost. When not in use, the E.O.C. could also be used by the Fire Department for a training room. The proposed 2018 budget is as follows:
01-4290.10-100 EM Director Salary $1000.00
01-4290.10-101 EM Assist. Dir. Salary $1.00
01-4290.10-200 Training/Mileage $500.00
01-4290.10-201 Radio Equip. Repair $1.00
01-4290.10-202 Emer. Op. Ctr. $500.00
01-4290.10-203 Equip. Acquisition $500.00
01-4290.10-204 Emer. Op. Plan Update $1.00
01-4290.10-205 Grants $1.00
Total Proposed $2,504.00
Maryclare presented the budget on behalf of the Treasurer. The proposed 2018 budget has a 2% increase of $200.00. The increase is $25.00 for the Deputy Treasurer, $100.00 for Treasurer, $25.00 for training & travel and $50.00 in office supplies mostly due to ink cost. The proposed 2018 budget is as follows:
01-4130.10-134 Deputy Treasurer $325.00
01-4130.10-135 Treasurer $5,100.00
01-4130.10-201 Training & Travel $625.00
01-4130.10-202 Office Supplies $150.00
Total Proposed $6,200.00
Budgets for Trustees of the Trust Funds, ZBA and Property Inspection will be rescheduled.
Imre Szauter, Building Committee Chairman, said the Committee met on October 12 to review from the informational session and to start a plan for a marketing campaign. On October 14, they had the opportunity to make a presentation at the Bretton Woods Homeowners Assoc. which he felt went well. Imre as well as Jeremy Oleson were planning on attending the Chamber of Commerce meeting on the 17th. Chamber President, Carol Carlson-Cunningham, will be giving them an opportunity at the Chamber’s November meeting to conduct another presentation. Imre stated the have expended $1019 from their budget line (59% remaining) and $24,304.25 from the warrant article (59% remaining). The next Committee meeting is Thursday, October 26, at 9 a.m. at the Town Hall.
Selectman Bussiere asked Imre if the presentations included information about some bonds that he had heard were ending. Imre responded that the Town is currently paying bonds for a Water project as well as the Transfer Station. Those will be paid off in 2022 and 2024 and would offer some tax relief then. Paul said he just wanted to make sure that was included in the information as he thought it was important.
The Board has received information that Tara Bamford left North Country Council and is now asking us to do business with her. We have a contract with NCC for them to update the Subdivision and Site Plan Review Regulations. Mike Hogan said the Planning Board would like to move forward with Tara as he understands we have no contract with NCC and Tara will do it for half the price. He also understands NCC has not started any of the work. The Town’s copy of the contract with NCC has not been signed. Selectman Bussiere asked the Administrative Assistant to call NCC and see if they started. If they haven’t then we will terminate with them.
Maryclare stated we are waiting for our tax rate to be set so we can complete the MS1 to set the tax rate. She asked for a motion so the Selectmen can sign when it is ready to expedite things. Selectman Scalley made a motion that the Selectmen come in to sign the MS1 form when it is ready. Selectman Bussiere seconded and the Motion passed.
The following were approved and signed:
Land Use Change Tax & Warrant – Simonelli
All Veterans’ Tax Credit – Daniels
Driveway/911 Permit – Prudhomme
Grant Remimbursement Request – FEMA
Water Warrant - various
2016 Audit Representation Letter – Melanson Heath – The letter needed to be adjusted. Selectman Bussiere made a motion that Selectman Scalley come in tomorrow to sign. Selectman Scalley seconded and the motion passed.
Becki Pederson, Tax Collector, advised the Board that the current software company, BMSI is going to stop supporting our current tax software. They have implemented a new program that will interact better with our assessment program. Our assessing company has made the offer to reduce the cost of our reval this year by $500 if the tax office will switch to the new program. The program costs $975 with a $15 increase in annual support. With the $500 being credited back to us from CNP, the cost of the program would be $475 plus the $15 increase. Both Selectmen asked if BMSI would give us a contract and said the proposal is light on conditions. Selectman Scalley made a motion to approve the new program for $975 and a $15 increase in the annual fee. It was seconded by Selectman Bussiere. Becki will work on getting a contract in writing.
Follow-Up Items:
Building Permit Application and Process Including Fees – Tabled
Building Inspector – Tabled (tied in with above)
Rules for Use of Community Room – Tabled
Other:
Maryclare advised the Board that she had received an email from Mr. & Mrs. Trainor that she forwarded to the Selectmen. She said it came in this afternoon and wasn’t sure if they had a chance to look at it yet. Selectman Bussiere said he hadn’t had the chance to look at any of his emails.
Selectman Bussiere had a few questions as he looked at some of the budget lines. Workers Comp line looked like it was already over. Maryclare said she would look into it. He also asked about the Fire Department gasoline line. The fire chief said it shouldn’t be that high. He be-lieves it’s a clerical error. Selectman Bussiere asked about the highway misc. line being so high. It was stated that was the purchase of the Ford Ranger pickup truck.
Greg Hogan provided information from Dufresne Group about continuing additional work on the water management asset program. The paperwork has a proposal as well as scope of work to be completed. Maryclare said she had checked with DRA and we can use the remaining funds from the warrant to go ahead with the project. Greg said he needs to speak to them further on this as it states this phase would not focus on well capacity and that was part of his intention. Selectman Bussiere said he would also like to know about the well recovery in addition. Greg will look into it further and come back to the Board.
As there was no further business, the Board was polled at 7:55 p.m. to go into non-public session, per RSA 91-A-3 for legal: Selectman Bussiere, yes; Selectman Scalley, yes.
At the close of non-public session at 8:32 p.m., Selectman Bussiere moved to return to public session and seal the minutes from non-public session. Selectman Scalley seconded and the Motion passed.
There being no further discussion, Selectman Scalley made a Motion to adjourn the meeting. Selectman Bussiere seconded and the Motion passed unanimously. Selectman Scalley declared the meeting ended at 8:33 p.m. The next meeting will be Monday, October 30, 2017.