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Minutes of 9/10/2018

September 17th, 2018

Carroll Board of Selectmen
Meeting Minutes
September 10, 2018


“These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”

Minutes recorded by Kelly Trammell, Secretary Pro Tem

Board members present: David A. Scalley, Brian P. Mycko, Bonnie J. Moroney

Members of the Public Present: Imre Szauter, Greg Hogan, Wayne Mycko, Patty Mycko, Rena Vecchio

The meeting was called to order at 7:00 p.m. by Chairman Scalley.

Pledge of Allegiance.

The Chair announced the approval and signing of the manifests.

Selectman Moroney made a Motion to approve the minutes of August 27, 2018 and seconded by Selectman Mycko. The Motion passed unanimously.

Imre Szauter reported on behalf of the building committee. He stated there have not been any meetings since the last Selectmen’s meeting. He wanted to remind everyone the next meeting is Thursday, September 20th at 7:00 p.m. Allan Clark will be able to attend however, Thursday evenings are a conflict for him and requested to return to daytime meetings.

The following items were approved and signed:

MS535

Follow up items:

School Street Culvert – ongoing
Building Inspector/Permit - ongoing
Storage Room Front Hall – ongoing – Greg Hogan stated he had begun framing the walls.

CAI Technology – The Board was presented with a rate structure for additional tools to enhance the GIS portion of the town web site application. It also addressed part of Selectman Mycko’s previous question about site security. Selectman Mycko asked for contact information as he still had some questions. He was advised the information would be forwarded to him. The Board was advised that the fee for the document upload tool will be prorated for the months left and then will be billed annually. The cost for the staff site would occur once the process was started.

Rena Vecchio spoke in favor of adding the tools to the site. As ZBA Secretary, she had recently been upstairs researching documents and explained what disarray we have. She hoped this would help preserve documents for the future as well as start the process of making order out of old documents.

Chairman Scalley said in prior conversations, the Fire Chief mentioned he has money in one of his budgets to begin the process. It was stated there is money in the Town Office line to pay the remainder. Chairman Scalley asked both Selectmen if they were in favor of moving forward with CAI. Both replied yes. The Chair asked Selectmen Mycko if they needed to wait until Mycko had the opportunity to ask questions about site security. Mycko said to go ahead with it and he’d follow up with his questions in the mean time.


Other:

The Secretary advised the Board that the Town had received a check from the State for reimbursement due to the storm last fall. The check has nothing to do with the culvert replacement being discussed. Chairman Scalley announced the Town received $7,825.92 in reimbursement for clean up and additional expenses.

Selectman Mycko said he had been questioned and asked Greg Hogan why the lot at the PD had been paved. Greg replied that it was deteriorating and the paving was paid for by the property owner.

Selectman Moroney handed out a list of responsibilities to consider in hiring the new Police Chief. She stated Chuck Jellison, Ben Jellison, Paul Bussiere and Sue Kraabel had told her they’d be willing to be on the Committee. Moroney said the office was looking into finding the old newspaper ad to reference as well. Moroney stated she’d pass the contact information onto Selectman Mycko who would be the Selectman’s representative on the Committee.

Chairman Scalley stated this would take a bit of work and asked Selectman Mycko if he was sure he had the time with his work hours. Selectman Mycko acknowledged he could. Chairman Scalley questioned the Board about considering having a Police Chief from a surrounding Town to be on the Board as well. He said he wanted someone outside the box that had police knowledge. A discussion ensued and Scalley said he’d contact a couple of Police Chiefs and pass the information onto Mycko. Rena Vecchio mentioned checking with State Police as well.
Chairman Scalley presented the Board with figures which he obtained from the Tax Collector to begin a conversation about selling Town owned property taken by tax deed. Scalley told the Board that options would be auction, sealed bid or list the property with a real estate agent. Going with auction or the real estate agent would cost additional fees. Scalley stated the calculations for the Twin View Dr. parcel work out to $10,822.66 and $9,509.09 for the parcel on Woodland Acres. After a discussion, the Board decided they would proceed with putting an ad in the paper for sealed bids. It was also mentioned there is a lien on the property on the Woodland Acres lot which the Town would not be responsible for but would have to advise the next potential buyer.

Chairman Scalley suggests $12, 500 minimum bid for the Twin View Dr. lot. Selectman Moroney said she’d like to see both lots advertised at a minimum bid of $15,000 to which Selectman Mycko agreed. Chairman Scalley said he would contact legal counsel the following day to check procedure and responsibility due to the lien.

Chairman Scalley said we should put a responsible team together to go through stored documents to compile and/or dispose of. Selectman Mycko said part of the problem is many of the documents are privileged paperwork. Selectman Moroney said she had offered to do it in the past and a prior Board denied it. Selectman Mycko suggested the Board budget for next year where it’s an employee going through the paperwork part time. Rena Vecchio told the Board they really need to make some decisions on saving the documents. It’s been left for so long and it shouldn’t continue. Imre Szauter suggested contacting NH Municipal Assoc. to see if they have information on the best practices for keeping & storing records.

Greg Hogan said he’d like to address the transfer station as he keeps getting questioned on it. He’d like to clear things up and feels that it keeps being ridiculed. He said he backs up the employees that work there as they do a fantastic job and the location is used by NRRA as an example of a well run facility. Greg said word got back to him that the latest question is why does the transfer station need the internet. Greg said who doesn’t use the internet now a days? Greg said they use it to communicate with Greg, check pricing, classes, and in dealing with Mt. Carberry and the NRRA as just a few. Chairman Scalley said he doesn’t think the whole town is against the transfer station. He said it’s just a couple of people and they happen to be louder.

Chairman Scalley announced the next meeting would be Monday, September 24, 2018.

There being no further discussion, Chairman Scalley made a Motion to adjourn the meeting. Selectman Mycko seconded and the Motion passed unanimously. Chairman Scalley declared the meeting ended at 7:57 p.m.