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Minutes of 7/19/2018 APPROVED 9.20.2018

September 27th, 2018

July 19, 2018
Meeting brought to order at 7:05 p.m. by Imre Szauter
Pledge of Allegiance
Present: Allan Clark, Mike Finn, Bill Gemmer, Greg Hogan, Michael Hogan, Sue Kraabel, Bonnie Moroney, Terry Penner, Lois Pesman, Dave Scalley, Imre Szauter, Jeremy Oleson (late arrival due to emergency), Tadd Bailey (late arrival due to emergency). Janet Nelson and John Gardiner excused absences. Guest: Dianne Hogan Reporter: Justin Roshak
Chairman Imre Szauter asked if there were any changes to the minutes of the June 28th meeting. None mentioned, Michael Hogan moved to accept them as written. Dave Scalley seconded, and the motion passed unanimously.
Under the topic of committee expansion, Imre noted that we’d had some new members at the last meeting, and that we should encourage anyone who is interested to join the group. Bonnie Moroney said she would bring this up at the next Selectmen’s meeting. It was stated that we’re looking for members on both sides of the issue, not just those who are in favor of the building project. Terry Penner said that the Bretton Woods Property Owners will have their annual meeting in October, and this project should be mentioned again.
Michael Hogan suggested that if the weather is bad on Election Day, committee members or others could pick up people who don’t want to drive, and we should let people know this prior to Election Day. It was mentioned that elections can’t legally be postponed. It was suggested that if the forecast was bad for Election Day, people could cast an absentee ballot ahead of time. Several comments were made about absentee voting and it was suggested that we get clarification of the rules from Becki Pederson, the Town Clerk. Terry mentioned that there are Resort employees who are residents that could vote, and should be encouraged to register and vote.
Next in discussion was the task list and proposed schedule (see Attachment 1) that Allan Clark put together for this meeting, with each attendee having a copy to reference during the discussion. Allan stated that the majority of work would start in the fall; prices would not be available until December, for January pricing of this project. He once again stated that we peaked too soon last year, and we don’t want that to happen again. He also stated he was pleased that the committee membership now contained more non-employees, and some Bretton Woods residents. As to downsizing the project, he stated that last year the process took out unnecessary things in the plans.
Allan said bringing the town hall and fire station up to code would be very costly. In addition, the cost to make them energy efficient would be high. He said we need to find out if the two buildings can be brought up to fire, life-safety, and ADA requirements, and what would be necessary to make them energy efficient. He also mentioned costs related to returning the current rented police station back to its original state as per the lease agreement. It was suggested that we identify liabilities in all three buildings and make people aware of problems.
Discussion turned to financing, and the most likely sources would be through the New Hampshire Municipal Bond Fund or a private bank. Current bank rates are 4%, but they could go up by next March. Allan suggested that maybe we use 4 1/2% in the 2019 project documents. Grant funding needs to be identified. Energy rebates may also be available.
We need to identify expected energy and operations savings – currently with the new project, we’d expect to save $44,000 per year over what we spend now. New building products use less energy. A Project Budget should be prepared, checking on things like existing furniture, equipment etc., that could be used in the new buildings, thus lowering the cost. Bill Gemmer brought up the subject of liability insurance expense, and that there should be a noticeable reduction in premiums for the new buildings.
Allan stated that we need to really explain to people how much their taxes will go up if the project is approved. Apparently some people thought their taxes would be way higher than the real amounts. We need to develop Press Releases, but not until after the holidays. We need to do lots more one-on-one talks with real facts about costs and taxes. It was mentioned that with the construction at the Mt. Washington Hotel and Bretton Woods ski area, the tax base will no doubt go up. This will help to keep the tax rate from climbing. Perhaps having a one page fact sheet to share with people in discussions would help. It was suggested that we hold an Informational Session before the Deliberative Session, and then have another one before the Town Meeting vote in March. Some people reported that they have already spoken to voters who were against this project, and while we can do this individually, it was stressed that we need to have people ask questions at the informational sessions and the Deliberative Session.
Imre asked if anyone had things to add to Allan’s lists. Bonnie said she feels we should emphasize the two bond payments that will be ending soon. The Water bond will be paid off in 2022 and the Transfer Station bond in 2024. This will save about $75,000 per year and have a definite tax rate implication. Michael suggested any fact sheet prepared should say that we’re not going to buy new fire equipment the minute we put up a new building. He feels we should address the negative thoughts people are coming up with. Dave suggested making a list of frequently asked questions and their answers. Any questions could be sent to either Allan or Imre.
Mike Finn, Vice-Chair, spoke to the group about a Tracking List (see Attachment 2) that he’d put together and handed out to each committee member. He briefly went through it, noting many items were duplicates of Allan’s list. There were details of liabilities he’d identified for each of the three existing buildings and a list of things that need to be researched, i.e. current operating expenses, and savings if the project passes. Mike asked if members would read over this document and maybe individuals could take responsibility for some items, rather than having Imre do all the research. His list also included promotional ideas and ways the community could be involved.
Bonnie suggested that we hand out information documents rather than mailing them, thinking that more people would read them. Someone mentioned using Facebook, and Tadd Bailey said he’d put information on both the Police and Fire pages. Jeremy Oleson suggested that we speak one-on-one with people who were opposed and continue to communicate with those who favored the project. Dave said he’d already spoken to Rena Vecchio about uses/costs for the town hall, and will continue to work on this.

Imre thanked Sue Kraabel and Mike Finn for taking on some of the tasks he’d done by himself last year. He also mentioned that there was an article in the Coos County Democrat yesterday about the town. There also was one about Allan Clark. Imre will post these on the Google drive so members can read them.
The next committee meeting will be Thursday, September 20th at 7 p.m. in Town Hall.
There being no further business, at 8:10 p.m., a motion to adjourn was made, seconded, and passed.
1 – Town of Carroll, Town Administration and Public Safety Building Task List, July 19, 2018
2 – Town of Carroll Building Committee 2018-2019 Tracking List, July 19, 2018