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Minutes of 1/28/2019
February 4th, 2019
Carroll Board of Selectmen
Meeting Minutes
January 28, 2019
“These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”
Minutes recorded by Maryclare H. Quigley, Secretary
Board members present: David A. Scalley, Brian P. Mycko, Bonnie J. Moroney
Members of the Public Present: Mike Gooden, Michael Hogan, Dianne Hogan, Imre Szauter, Tadd Bailey, Jeremy Oleson, Greg Hogan
The meeting was called to order at 7:00 p.m. by Chairman Scalley.
Pledge of Allegiance.
The Chair announced the approval and signing of the manifests.
Selectman Moroney made a Motion to approve the minutes of January 22, 2019. Selectman Mycko seconded and the Motion passed unanimously.
Imre Szauter gave the report for the Building Committee. They have met twice since his last report; on January 10, and on January 24. They reviewed and finalized updates to budget and property tax implication tables; information booklet; posters, copies of which are available for distribution; endorsement efforts, including the January 8, Chamber of Commerce meeting; and raw video from Granite North Television. They also began preparation and reviewed for the information session on January 31.
Mr. Szauter noted that though they are a little behind on the video, two versions, both with a voice-over track, but only one captioned. They’ve requested review and feedback from the members.
Mr. Szauter said they have updated and finalized the information booklet and have printed a limited quantity. They are not mailing them this year.
Messrs. Szauter and Clark met with a Northern Community Investment Corporation (NCIC) representative on January 18, and Mr. Clark met again with NCIC on January 25, regarding grant opportunities. They submitted a proposal to research which grants would be best to apply for as well as the probability of actually getting them. The proposal for the funding research and plan development services phase is $2,500, and will be completed by February 5. Any work to be done after the Town vote, will be performed on an hourly basis. Mr. Szauter said they are seeking Board approval to spend this money. He also noted they have $19,632.50 remaining of the $25,000 approved by the Select Board. Thus, Selectman Mycko made a Motion to: Approve the proposal of $2,500 for the Committee to work with NCIC. Selectman Moroney seconded and it passed unanimously.
Mr. Szauter announced again, the Informational Session will be at Town Hall on Thursday, January 31, 2019, at 7 p.m. The Committee’s next meeting is Thursday, February 7, 2019, at Town Hall at 9 a.m. The Board thanked Mr. Szauter.
The following items have been approved and signed:
Acceptance of Services, Four-Year Cyclical Revaluation (2022) – Commerford, Nieder,
Perkins, LLC (CNP)
General Assessing Services Contract – One Year OR Three Years – CNP The Secretary
advised the rates are the same as they have been since 2014 and that approving the
contract for three years will lock the rate for all three years. She also stated there is an
escape clause for both parties. Selectman Moroney made a Motion to: Approve the
contract for three years. Selectman Mycko seconded and it passed unanimously.
2019 Data Verification Contract – CNP
North Country Fire Mutual Aid District – Town of Carroll
Follow up item:
Employee Manual – Contact Town Counsel.
Buildings to be Razed – Chairman Scalley has been in contact with Matt Burt, owner of the
Grand View. He reviewed an email he received from Mr. Burt, in which Mr. Burt
explained that he has been working on it and the clean-up will be done in the spring.
Fire Chief, Jeremy Oleson requested that the Board try to get a firm date for completion.
Other:
Selectman Moroney said she had been at the Fire Department Auxiliary meeting last weekend and there was discussion about how things went or didn’t go during the Grand View fire. Karen Moran, Auxiliary President, expressed concern about the cost of the food and beverages for all the firefighters and people involved with the fire. Auxiliary contacts could not be made and she noted that since a Selectman authorized it, she would like the Auxiliary reimbursed for half of the bill from YaYa’s Market and Deli. Chairman Scalley said he appreciates what the Auxiliary does and that they do a great job, so he would like the Board to reimburse for the full cost. Selectman Mycko agreed, thus Chairman Scalley made a Motion to: Reimburse the Auxiliary in full for the invoice from YaYa’s. Selectman Mycko seconded and it passed unanimously.
Chief Oleson wanted to be sure the everyone knew there were 40 to 50 people involved all night at that fire.
Selectman Moroney said she is finishing the Newsletter and hopes to get it ready to be printed in a week or so. Anyone wanting anything put in, please send it to Bonnie Moroney.
Dianne Hogan reminded everyone that the School District Deliberative Session is at 6:30 p.m. on Monday, February 4, 2019, at the High School.
Jeremy Oleson noted that there is apparently a committee being formed to look at the two existing elementary schools and changing them so the elementary school is in one town and the middle school is in the other. He said people might want to think about the possibility of the youngest children having to ride the bus all the way to Lancaster and back.
Michael Hogan said there is a Bill, HB254 which is about looking at diverting some of the Rooms and Meals taxes to schools for their buildings. He said Edith Tucker is a point of contact, and feels people should contact her.
Mr. Hogan said when the Town Master Plan was finished a few years, it should have been uploaded to our website, but there is a cost involved. He wondered if this money was to come from the Planning Board or the General Fund. This spurred a brief discussion about our current website designer and costs. Mr. Hogan said he will check with Notchnet about costs, space, etc. The Selectmen’s Office will also reach out about storage space.
Imre Szauter spoke about a banner for the Building Project that is available if anyone wants to use it when seeking support for the Project. He said this was paid for by private donors and that no tax money was used for it. Chairman Scalley and the Board thanked the private donors.
As there was no further business, the Board was polled and went into non-public session, per RSA 91-A-3 for Personnel at 7:55 p.m. Chairman Scalley, yes; Selectman Mycko, yes; Selectman Moroney, yes.
At the close of non-public session at 8:35 p.m., Chairman Scalley moved to return to public session and seal the minutes from non-public session. Selectman Mycko seconded and the Motion passed unanimously.
After receiving Kelly Trammell’s request several weeks prior, to return to part-time employment in the Town Clerk’s Office as she had originally been hired, and discussions with and among, the Staff, it was apparent that this was an opportunity to do some restructuring of the Selectmen’s Office. Changes will be made over the next six months or so, for the Finance Clerk position to expand to also include Secretary to the Select Board and become a fulltime position in this Office only. The Administrative Assistant duties will be reduced, for this position to become part time. Water Clerical duties, as well as Deputy Town Clerk and Tax Collector, will return to a part time position in the Town Clerk’s Office. These changes are scheduled to start about mid-March.
There being no further discussion, Selectman Mycko made a Motion to adjourn the meeting. Selectman Moroney seconded and the Motion passed unanimously. Chairman Scalley declared the meeting ended at 8:55 p.m.