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Minutes of 3/7/2019
March 19th, 2019
Carroll Planning Board
Minutes
March 7, 2019
7:00 PM
“These minutes of the Town of Carroll Planning Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Planning Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A: 2.
PLBD Members Present: Chairman Michael Hogan, Vice Chair Alessandro Foti, Selectmen’s Representative, Bonnie Moroney, Mike Finn, Donna Foster and Terry Penner
Members of the Public: Evan Karpf, Ron & Sherry Wareing and Mark Vander-Hayden
Minutes taken by: Rena Vecchio, Secretary
Pledge of Allegiance
APPROVAL OF MINUTES
Chairman Hogan asked the board if they were ready to approve the minutes of February 7, 2019. Donna Foster made a motion to: approve the minutes of February 7, 2019 as written. Alessandro Foti seconded and the motion passed unanimously.
SITE PLAN APPLICATION- Evan Karpf/Birchwood Commons, LLC—Doggy Daycare, Boarding & Grooming
Evan Karpf started is presentation asking the board to change his Site Plan/Change of Use Application to Site Plan/Additional Use Application. He said he still wanted to keep his retail and light manufacturing approvals for the building. The board agreed to it.
The Submission requirements were read with these comments:
• Page 4-the board asked if there was a sprinkler system and Evan said no, but he had a 2 hour firewall
• The board asked about the signage. Evan said they had brought in a drawing of what they were looking at
• The outside area for the dogs will be fenced with a screen so the dogs cannot see out and they will not be seen from the road
• The board asked about the solid waste and how it was going to be dealt with. Ron Wareing, (Evan Karpf owns the property and Ron & Sherry Wareing are going to be leasing the space for the business) said it was going to be composted on site.
• The board asked if there would be a license needed and Ron said no.
• The board asked how many dogs could be boarded at one time—Ron Wareing said approximately 50 dogs
• No permitting or licensing needed
Ron Wareing handed the Chair the a copy of Chapter 466, Dogs and Cats. The Chair handed it to Donna Foster and she read the portion Ron had highlighted, Section 466:4, III:
Fees for dogs licensed in a commercial kennel shall be based on the numbers of dogs licensed, as in RSA 466:6 for group licenses. For purposes of this paragraph, “commercial kennel” means the establishment or domicile of any person who sells dogs at wholesale or retail; and, if retail, who sells or transfers 10 or more litters per year, or sells or transfers 50 or more puppies per year; or who derives 40 percent or more of gross annual income from the sale or transfer of dogs. The owner or keeper of any dog licensed under this paragraph shall not be assessed a companion animal population control fee.
Chairman Hogan said that kennels were not allowed in the ordinances and therefore he felt they were not allowed at all. But he understood that was what a variance was for and that was why they were going to the Zoning Board on March 14th.
Terry Penner wanted to know what else was in the building that the kennels would be in. Evan Karpf said that there were retail spaces and light manufacturing. Terry also wanted to know where in the building the pet care would be. Evan said it is in the front of the building, 1600 sq. feet. Donna asked if the 1600 sq. feet was all inside. The answer was yes.
The board asked if there was a place set up for the grooming and the answer was yes. They added that no license or permitting was needed for grooming.
Bonnie Moroney asked about the composting of the solid waste. Ron said it would be mixed with organic materials like other composting. There is not suppose to be any smells but if there are he will take care of it. Not sure what they would do with it after that.
Chairman Mike Hogan asked if there would be any over nights. Ron said yes, they have about 25 cages. Terry wanted to know how much space was needed for each dog. There would be no attendant at night.
Alex said he was concerned about dog barking and the tenant that rents the above space. Evan said they did a little sound test of whistling and hollering and the tenants couldn’t hear anything and if they did he would not allow it if they disagreed with the situation. Donna Foster asked if the windows were open in the summer would the tenant and neighbors be able to hear the barking. Ron said the interior had air conditioning so the windows wouldn’t necessarily be open. Donna asked about the fenced in area for the dogs and if there would be any shaded area. Ron said there were large pine trees there and they would be out playing with them
Alex said he is also concerned about the lack of regulations and what will happen to the composted material. Alex also asked if they had done this before and/or what their qualifications were. Sherry told the board they were not qualified but the gentleman doing this would be very qualified. Sherry said this will be an upscale operation. They will have cameras on each of the cages that can be viewed anytime by the owners of the dogs.
Chairman Hogan said he is concerned with no overnight care. Mike Finn wanted to know if the dogs do not have their vaccinations will they be allowed to stay. Ron said definitely not.
The Fire Chief has told them he wants a knock box put in.
Evan said that Ron and Sherry have found thru renting their cottages that there is a need for this.
Chairman Hogan asked if there were any other questions from the board. There were not.
Chairman Michael Hogan made a motion to accept the Site Plan Application from Evan Karpf for a doggy daycare, boarding and grooming at Birchwood Commons, LLC, 491 Route 3 South, Twin Mountain, NH, Map 206, Lot 073, with these three conditions:
• Written input from the Fire Chief that he has no issues with safety
• The board to get a clear understanding of the RSA
• Must get a Variance from the ZBA
Alessandro Foti seconded and the motion passed with a unanimous vote.
The secretary was asked to call Fire Chief Jeremy Oleson on the written report for the pet care center.
CONSULT-MINOR SUBDIVISION-PHILLIP GRECO FAMILY TRUST 207-031-000-002
• Representing the Greco Family is Mark Vander-Hayden
• Property on Little River Rd
• Brought in maps of property showing boundary lines
• Two lots in the end
• Minimum frontage needed is 150 feet
Mark asked:
• Abutters across street, river, stream, diagonal—the board said yes
• GIS system has current abutters
• Subdivision application not on line
• Two month process
• Asked if they would like to keep one of the maps
Mark said he would fill out an application for a minor subdivision for April 4th.
PLANNING BOARD OTHER
• Mount Deception Campground—no decisions made at last meeting—Dave and Mike will meet to go over what is needed—Some wetlands were not noted on maps and Dave didn’t think that was right--Jon said they dropped ball on Mylars—Mike said he would get back to me after his meeting with Dave
• Mylar’s do not have to be done unless you change boundaries
• Does the board know of anyone that would be interested in being a write-in for the Planning Board vacant seat —there was no one
• 90 Day for conditional approvals or may have to start over—Suggestion was made by NHMA, Steven Buckley
Mike Hogan made a motion to: accept a new regulation for all Conditional Approvals that reads; The Boards approval of a Final Application shall lapse if all conditions of Final Approval have not been met within ninety (90) days of the date of the Final Approval. Upon request, and where it can be shown to the satisfaction of the Board that the applicant has diligently pursued other required permits, the approval may be extended for an addition ninety ninety (90) days to a total of 180days from the date of Final Approval. Where the applicant demonstrates to the satisfaction of the Board that a hardship exists and that conditions beyond the control of the applicant have caused the delay, an applicant may request and the Planning Board may grant additional reasonable extension of this time period up to a maximum total of one year from the date of Final Approval.
Mike Finn seconded and the motion passed unanimously.
A public hearing will be planned and advertised to approve this new regulation.
• Tiny Houses --looking for what board would like from someone who is looking into putting on property—needs to do a Site Plan and if he is looking to do in phases, then each phase has to have new site plan or maybe just pull building permit for each phase—will have to check—septic needs to be shown also
Bonnie Moroney made a motion to: adjourn. Donna Foster seconded and the motion passed unanimously. Meeting ended at 9:00 PM.