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Minutes of 3/25/2019

April 8th, 2019

Carroll Board of Selectmen
Meeting Minutes
March 25, 2019


“These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”

Minutes recorded by Maryclare H. Quigley, Secretary

Board Members present: Bonnie J. Moroney, David A. Scalley, Rob Gauthier

Members of the Public present: Kirsten Hodgdon, Mike Gooden, Imre Szauter, Michael Hogan, Dianne Hogan, Donald Monahan, Tadd Bailey, Rena Vecchio, Judy Pappas, Chris Pappas, Michael Perlmutter, Brian Mycko

The meeting was called to order at 7:02 p.m. by Chairman Scalley.

Pledge of Allegiance.

The Chair announced the approval and signing of the manifests.

Selectman Moroney made a Motion to approve the minutes of March 11, 2019. Chairman Scalley seconded and the Motion passed. Selectman Gauthier abstained as he was not at the meeting.

Selectman Moroney made a Motion to approve the minutes of March 14, 2019. Chairman Scalley seconded and the Motion passed. Selectman Gauthier abstained as he was not at the meeting.

As this was the first meeting with all members in attendance after Town Meeting, Chairman Scalley noted they needed to elect a new Chair. Therefore, Chairman Scalley made a Motion to: elect Selectwoman Bonnie J. Moroney as the new Chair. Selectman Gauthier seconded and the Motion passed unanimously.

Upon the change in Chairs, the next order of business was Committee assignments. After brief discussion, it was decided by consensus they would be: Conservation Commission, Rob Gauthier; Parks & Recreation, Dave Scalley; Planning Board, Bonnie Moroney; Safety Committee, Dave Scalley and Bonnie Moroney, taking turns attending as they are available.

A review of the Warrant Articles followed and the new Chair Moroney read each number with the results. All Articles passed, and when number 8 (the building project) was read, there was a cheer from all in the room. It was noted that Article 43 was advisory only as it was in by Petition. The Board thanked everyone who came out to vote.

Imre Szauter gave the report on the Building Committee and said they met on March 14, with 13 Committee members, Project Manager Allan Clark, and two guests. They reviewed the outcome of the Town vote, Mr. Clark’s contract proposal, and discussed the Committee’s role for the future. They voted unanimously to recommend Mr. Clark’s proposal to the Select Board and advised that at a special meeting that same evening, the Select Board accepted this and approved Allan Clark’s proposal for the Phase 2 project management.

As they enter Phase 2 the Committee’s role will be diminished and will most likely meet in the future on a quarterly basis. A smaller, Working Group led by Allan Clark will meet periodically and will provide updates to the Select Board and the Committee.

Mr. Szauter and Mr. Clark met with Andrea Brochu of NCIC on March 13 for beginning the process of applying for a grant from the Northern Border Regional Commission. This application is due by May 10, with decisions for funding scheduled to be announced in July.
Two letters from the March 20 edition of the Coos County Democrat were included with the report. A brief history of the timeline of the process for the project was included and Mr. Szauter extended special thanks to the many people without whose dedicated efforts he said passage of the article would not have occurred:

Select Board: Bonnie Moroney, Brian Mycko, David Scalley, and former member Paul
Bussiere
Professional Staff: Project Manager Allan Clark
Town employees: Administrative Assistant Maryclare Quigley; Finance Clerk Kelly
Trammell, and Town Clerk Becki Pederson
Town employee Committee members: Chief Tadd Bailey and former Chief John Trammell
of the Carroll Police Department; Chief Jeremy Oleson and Deputy Chief EMS Brad
Houston of the Twin Mountain Fire-Rescue Department; EMD John Gardiner; and
Public Works Supervisor Greg Hogan
Volunteer citizen Committee members: Vice Chair Mike Finn, Recorder Sue Kraabel,
Wayne Garneau, Bill Gemmer, Anita Greer, John Greer, Michael Hogan, Janet
Nelson, Michelle Palys, Terry Penner, Lois Pesman, Greek Rouillard, Mark
Sullivan, and Rena Vecchio
Super Supporter: Michael Gooden

Of the $25,000 allocated by the Select Board, the Building Committee spent approximately $13,088 leaving a balance of about $11,912. Mr. Szauter said the next Committee meeting will be announced when all construction management proposals have been received. Selectman Scalley said he wanted to thank Imre Szauter personally for all the time and effort which he also put into the Committee and Project. Mr. Szauter said this really all started many years ago with George Brodeur and his team, including Bonnie Moroney. He said he received a nice compliment from George Brodeur who has a known history in town and an attachment to this building; to say he supported the project, was so appreciated.

Along with discussion of the Working Group and department representatives, Selectman Scalley said he would like to be the one for the Selectmen if they agree. Selectman Gauthier made a Motion to approve: Selectman Scalley as their rep for the Working Group. Chairwoman Moroney seconded and the Motion passed unanimously.

Keeping the public informed was brought up and the Secretary said the office had been working with our website designer and caretaker. In an email to the Board, Kelly Trammell outlined several options for the Board to consider, from a blog to live-streaming to other social media with a wide range of costs. Mr. Szauter said Mr. Clark has a construction camera which would also be an option. A drone was also brought up, but it was stated one could not be used in this case as they are not allowed within four miles of an airport.

Mr. Szauter said if he is able to attend the next meeting, that Allan Clark would like to be last on the agenda as he would like to apprise Selectman Gauthier of the Project as well as update the other Board members.

Donald Monahan, President of the Snowmobile Club was in attendance to express the interest of the Club in possibly acquiring the old Fire Station. He said he knows it will take time as an article would have to be put in the warrant next year. He said this could give them the opportunity to sell their land and not have to go through the process of putting up a building, etc. Chairwoman Moroney asked if the Club would pay taxes on the building and Selectman Scalley advised that the appraisal came in at about $175,000. It was noted this was early in the process and that Mr. Monahan is gathering information which he will take back to the Club. After a brief discussion about the building, it was stated that Mr. Monahan was welcome to walk through it. It was noted that there will be a meeting on Wednesday, March 27, at 7 p.m. to talk about the future of the old buildings. The Secretary was asked to take Mr. Monahan’s email address to help keep him informed of what’s going on with the buildings.

Mr. Monahan also brought up that the State has a program that enables people to make First Responders aware of any special circumstances at any address should there be an emergency. This could include someone in a wheelchair, someone who is on oxygen, etc., and which knowing about would greatly assist those responding if 911 has to be called. It is called ALI, “Automatic Location Information” and he will leave information at the Selectmen’s Office. The Board thanked Mr. Monahan for this.

Michael Perlmutter was in attendance as a result of Article 43 having been passed by the voters and to find out if the Town will allow the Town of Jefferson to plow Old Cherry Mountain Road North, or if they will at least consider asking them to do it. He said it is very inexpensive to plow .9 miles of road. He said he had called Greg Hogan and asked how long it would take to get to the road to plow it, and when he was told probably about 45 minutes, he said he thought that was too much which was why he suggested Jefferson for doing it. He said they come to that road anyway as the first part of the road is in that Town. He also said that Mr. Hogan said he would plow the road. Upon further discussion, it was noted that Mr. Hogan said he would plow it if the Select Board told him to do so. Mr. Perlmutter said he had spoken with several people from the State and that they are all very sympathetic about this. He reiterated that he had spoken with people in Jefferson, including a plow driver, who said they wouldn’t have any trouble plowing it. When asked, he said they did not want their names mentioned. A question came from the audience if the Town plows this dirt road that does not belong to us, will they start plowing all the dirt roads in Town?

It was stated that this article was not binding and which furthered discussion. Mr. Perlmutter said he was here in early January requesting that the road be plowed, especially in case of an emergency. He said Jeremy Oleson pointed out that the driveways are very steep and problematic, etc., and they will be working on that. He said he went through the process as the Board suggested and brought in the petition and the Town approved. He said he feels if there is an emergency the Board would feel bad. It was pointed out that the article did not have any funding in it to pay for plowing. He said he had an estimated amount (under a $1,000). It was pointed out the money amount had to be in the article. He was asked if he got a cost amount from the Town of Jefferson and he said he did not. He was also asked if he had spoken with their Select Board and said he had not. He thanked the Board for their time.

The following items were approved and signed:

Thank You Letters – Mycko for serving on the Select Board; Scalley for serving on the ZBA;
Richard Krapf for serving on the Planning Board
Oaths of Office – Roberta McGee, Cemetery Trustee; Bill Emerson, Library Trustee; Rob
Gauthier, Selectman; Annette Marquis, Treasurer; Ann Fabrizio, Trustee of the Trust
Funds; Alessandro Foti, Planning Board
Water Warrant – 1st Quarter 2019, Billing
Water Warrant – Garneau
Property Tax Abatement, 2017, 2018 – Tunay
Veterans’ Credit – Fohr
Intent to Cut – Bayroot, LLC
Certificate of Occupancy – Jones

Follow Up:
Buildings to be Razed – RSA 155 – Legal Counsel will keep town apprised.

Other:
Chairwoman Moroney has asked that the Lease Agreement for the Police Station be brought up as we have to renew it, but are also required to notify the landlord within a certain period of time, when giving it up. We are also required to put it back to the way it was when we started leasing it. Police Chief, Tadd Bailey suggested speaking with Greg before putting it back as it would mean taking out wiring and numerous other things that they might want left. It was suggested that we ask Greg and Lori come to a meeting to discuss the new lease.

Selectman Scalley spoke of possibly setting up a document committee. It was suggested when Chairwoman Moroney retires in June she will have time to work with the ladies in the office. It was noted that Imre Szauter would also be willing to participate.

Chairwoman Moroney read a letter from the Secretary to the ZBA, Rena Vecchio, on behalf of the ZBA, to request a waiver of fees for Carl Brooks. Mr. Brooks had received a Special Exception to reopen a gravel pit on his land in January, 2014. This had been accomplished with assistance from AB Logging who wanted to excavate this gravel for a project they were working on at the time, and they paid for the application, plans and permits. Mr. Brooks had received approval for a five-year extension in June, 2018. Because he and AB Logging had a parting of ways, legal counsel for AB Logging sent a letter in December, 2018, requesting the Town rescind the extension. The ZBA had requested his appearance before them in March so they could review his plans to stay in compliance with the Zoning Ordinance and 2014 approval. Due to lack of information and other confusion, the ZBA decided Mr. Brooks should go back to the Planning Board and start over with a Site Plan application. Apparently, he paid more application fees to the ZBA for March 14 meeting. Thus, the ZBA is requesting that Mr. Brooks not be burdened with additional fees because no decision was made by the ZBA. There is also a question of whether or not he will have to go back to the ZBA.

Mrs. Vecchio was asked if he had an appointment with ZBA and Mrs. Vecchio said not yet, but now it cannot happen until May. Selectman Scalley suggested holding off with this until they find out what is going on. Selectman Scalley made a Motion to: Table this until they know which Board Mr. Brooks will have to deal with. Selectman Gauthier seconded and the Motion passed unanimously.

It was announced the next two meetings for the future of the buildings will be Wednesday, March 27, and Wednesday, April 24, both at 7 p.m. at the Town Hall.

It was also announced there will be a meeting for the 250th Anniversary Celebration of the Town on Wednesday, April 17, at 7 p.m. at the Town Hall.

Brian Mycko asked about his Certificate of Occupancy that he applied for three months ago. He said the Town was supposed to set up an inspection and he hasn’t heard anything. Selectman Scalley said he had been in contact with Mr. Wiley and thought it was being taken care of and that Mr. Mycko was included in the communications. The Secretary said that was also her understanding also. Mr. Mycko said he had not received anything. The Secretary said she would research and forward the emails to Mr. Mycko. Selectman Scalley said we would pursue it and try to get it taken care of.

Michael Hogan was recognized and said he had several items. The first is that the Ordinance passed, and though it is a pre-existing gravel pit, with the change, this should now be under the Planning Board.

Mr. Hogan mentioned there are a lot of new Planning Board and ZBA members who should be going to classes for training. He wondered if we could get New Hampshire Municipal Association to come here for training. This was acknowledged as a good idea and Mrs. Vecchio said she will work on it.

Lastly, Mr. Hogan referred to warrant articles 10 and 15, the former in which $91,000 was requested for roads and the latter in which $35,000 was requested to put into Capital Reserve. He asked why we are not using the money already in the CRF. Brief discussion took place, during which Brian Mycko said this had been talked about and the roads in the article can be saved whereas the CRF is for roads that have to be redone completely.

Chairwoman Moroney said the next Selectmen’s Meeting will be Monday, April 8, 2019, at 7:00 p.m. at the Town Hall.

As there was no further business, the Board was polled and went into non-public session, per RSA 91-A-3 for Personnel at 8:40 p.m. Chairwoman Moroney, yes; Selectman Scalley, yes; Selectman Gauthier, yes.

At the close of non-public session at 9:10 p.m., Selectman Scalley moved to return to public session and seal the minutes from non-public session. Selectman Gauthier seconded and the Motion passed unanimously.

Back in public, Chief Bailey advised the Board that the Department has ordered the new 2020 Interceptor cruiser and it should arrive in July. At this time, he also advised because the cost of vehicles continues to rise and in order to keep with their rotation schedule, they will most likely have to increase the Cruiser Capital Reserve Fund to $20,000 next year. He said they had kept the amount the same for the past eight years or so.

Chief Bailey also told the Board that in keeping with their request to try to hold costs down, by watching his budget and time closely, he was happy to report that the Radar signs have been ordered and they saved $300 on them; and they have ordered their supply of ammunition and have saved $754. He said he knows it’s not a lot, but believes it all helps. The Board thanked him for his diligence.

There being no further discussion, Selectman Gauthier made a Motion to adjourn the meeting. Selectman Scalley seconded and the Motion passed unanimously. Chairwoman Moroney declared the meeting ended at 9:20 p.m.

Town of Carroll, New Hampshire ®2024