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Minutes of 4/4/2019
April 22nd, 2019
Carroll Planning Board
Meeting Minutes
April 4, 2019
7:00 PM
"These minutes of the Town of Carroll Planning Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions, and corrections by the Planning Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform with the requirements of New Hampshire RSA 91-A:2."
PLBD Members Present: Chairman Michael Hogan, Vice Chair Alessandro Foti, Selectmen's Representative Bonnie Moroney, Mike Finn, Terry Penner, John Gardiner, Donna Foster
Members of the Public: Paul Bussiere; Mike Carbonneau; Cathy Conway of Horizons Engineering; David Scalley, Building Inspector; Jeremy Oleson, Fire Chief; Evan Karpf; Mark Vander-Hayden; Carl Brooks; Lisa Miller; Jon Warzocha of Horizons Engineering; Justin Morgan; Ron & Sherry Wareing, George Brodeur; James Phillips and his wife, Melissa Burke.
Minutes taken by: Judy Ramsdell
Pledge of Allegiance
APPROVAL OF MINUTES
Chairman Hogan asked the Board if they were ready to approve the minutes of March 7, 2019. Bonnie Maroney made a motion to: approve the minutes of March 7, 2019 as written. Alessandro Foti seconded and the motion passed unanimously, with John Gardiner abstaining, as he was not present at the meeting.
CONSULT -REPLACING OLDER COTTAGES WITH TINY HOUSES AT BOULDER MOTOR COURT
James Phillips and his wife, Melissa Burke said they just signed for the purchase of Boulder Motor Court. They are here to get some input on what they need to do to replace the cottages with tiny houses. They are not going to sell them. They will continue to be rental units as they are now. He wondered if that is possible and wanted the Board's feedback. Chairman Hogan said they will need to do a site plan review and will need a permit to demolish the cottages. For the site plan review as far as inspection goes, they will go through the building inspector and fire chief. John Gardiner said he read through literature and was wondering if these are going to be on wheels? Mr. Phillips said they are going to be on wheels, but the wheels will be concealed. They are not going to be park models. He said they will be for year-round use. They have a tighter construction and come with mini-splits and will work at -30 degrees below zero. They also have propane fireplaces. Bonnie Moroney said there is a lot of cold air freezing the pipes underneath. Mr. Phillips said these units have been shipped to Michigan and Minnesota and have withstood the cold temperatures. Mr. Phillips said he has been speaking with Green River Cabins, which are made in South Carolina and they all have to have wheels. Mr. Phillips said they will be hooked up to the septic system and the town water, just as the existing cabins are. He said he has to find out about the current septic system and see what the capacity is. He said there used to be an 11th cabin there and is not sure when that stopped, but he would like to get that 11th cabin for their own use. Mr. Phillips said they will continue to be rented out--it is not going to be a mobile home park. Mr. Phillips said the summer season is the busiest time. They are a transient population. Mr. Phillips said there is one person living there full-time currently. Chairman Hogan said that the Fire Chief and Building Inspector will guide them through the process. Fire Chief Jeremy Oleson said codes change when they have people who permanently live there year-round. Chairman Hogan said the concern is, like Terry said, are they going to be used for seasonal rental and not annual rental. Mr. Phillips said it not like a mobile home park. It is like the motel with cottages. There are different requirements if you call it a mobile home park. Donna Foster suggested they speak with Becki Pederson, the Town Clerk/Tax Collector, so they can get a better understanding of the impact if they register them as RV’s or pay property taxes on the units. Mr. Penner said affordable housing is an issue all over the state. The Omni Mt. Washington has issues with planning affordable housing for their employees.
SITE PLAN APPLICATION – Evan Karpf/Birchwood Commons, LLC—Doggy Daycare, Boarding & Grooming (Under Kennels in ZO Definitions)
Chairman Hogan said that the application was accepted as complete last month. During last month’s meeting, Mr. Karpf was requested to go to the zoning board, which he did and his request for a variance for the dog day care was approved with conditions. Chairman Hogan said he opening it up to the public for questions or comments about the kennel going in at the Birchwood Commons. There were no questions or comments. Mr. Hogan closed the meeting to public input and opened it up to the Board for review. Chairman Hogan said he looked at the map and he took a gander of the front of the building and was wondering if the fenced in area is going to include those pine trees. Mr. Wareing and Mr. Karpf said yes and that the trees will help provide shade. Mr. Hogan said his other question is in reference to the compost for the dog waste? Mr. Wareing said that as they are cleaning up the dog waste, they will put it in a compost pile in barrels that will be turned and rotated. There will be no dog waste in the septic system. The barrels of compost will be stored in the woods, between the former Funtown and Birchwood Commons. There is a big tree area between the two lots, and there shouldn't be any smell as long as it is maintained. It was asked about noise concerns. Mr. Karpf said the tenants will not hear any barking. Mr. Karpf said he went to the tenants first to discuss the possible noise and smell issues. He said within his lease, he will protect himself. Mr. Penner said there is not a lot of regulations on dog day care. A lot of this falls under the state statue, Chapter 466. There is not anything in our regulations. The state can come in and inspect them. Mr. & Mrs. Wareing said that they have spoken with the state. They are going to require all shot records of any animals they take in. They have to follow state rules if dogs are abandoned. They don't want to be in the adoption business. The owners are ultimately responsible for those fees. Mr. Finn asked if they had made contact with a vet, and Mr. & Mrs. Wareing said they have contacted Linwood Vet and Whitefield Animal Hospital. Littleton also has the emergency vet hospital for after hours. It was asked if they had insurance coverage, and they said they have insurance coverage for liability. The Town will be held harmless. They said that they have to carry their own insurance. There will be a lock box for the Fire Department. They said there are best practices for occupancy levels, which they agreed too. There are fire extinguishers and an alarm that is on scene at the building. There has to be audible and visual alarms for the building. There is no sprinkler system—it is not required. Fire Chief Oleson said that there is not a lot of fire load within the building. He said in reference to the outside fence it would be really good to have a way outside the fence from the outside, a gate for example. Dave Scalley said the Board is asking a lot of questions and he is wondering who is going to enforce this? He doesn't need a state license. Who is enforcing that? Mr. Karpf said all the tenants carry coverage as it is required by his insurance company. Mr. Karpf said he gets notices if insurance coverages are renewed or not renewed. They said that they will provide a copy of the insurance coverage. Dave Scalley said to have a back-up of who is enforcing this if you are asking these questions. Any business in town has a degree of liability. Mr. Karpf and Mr. & Mrs. Wareing were wondering if the Board is asking everyone for this? It would behoove him to have them have insurance, but it is not up to the Board to enforce that. Chairman Hogan said that we don't oversee those state regulations on dog boarding. As far as noise goes, if we get complaints then that will be an issue.
Bonnie Moroney made a motion to approve the Site Plan Application from Evan Karpf for a doggy daycare, boarding, and grooming at Birchwood Commons, LLC, 491 Route 3 South, Twin Mountain, NH, Map 206, Lot 073. There are no conditions, but they do have conditions from the ZBA, which they said will be met. Alessandro Foti seconded and the motion passed with a unanimous vote.
SHOW CAUSE – ECHO LAKE INVESTMENTS
Cathy Conway of Horizons Engineering said they are here tonight with owner, Syed Nuruzzaman, to share with them the work that has been happening. Chairman Hogan said the Town of Carroll requested that Echo Lake Investments, LLC appear to show cause because you were approved in October, 2017 for this plan and nothing to our knowledge has been done or met. What is your plan going forward? Do you need it revoked or extended?
Cathy Conway said in October, 2017 Echo Lake Investments came before the Planning Board to change from single family to multi-family for this sub-division. Cathy said that since that time Syed has spent time with various building designers and has come up with a design for the duplex that is going to be built. Syed also owns the motel adjacent to the subdivision. He has actually developed plans for a new facility. He had originally thought to repair the existing facility, but it has become apparent that the current facility needs to be removed. He does not have a site plan for that yet. The Architect, Koal, PLLC, of Gilford, New Hampshire, is coming up with something. Cathy said they are asking to give that an extension to meet conditions or answer questions that may be required.
Mr. Hogan said that we gave approval in October, 2017 and then nothing has happened as far as we see so we don't see anything and wondering what the status is. There have been a couple of requests through the building inspector. Dave Scalley said two permits have been issued for demo and he has received four calls from four different builders requiring demo permits. Cathy said Justin Morgan, who is here tonight, has a permit to come in and do waste removal. Mr. Hogan said that no work has been done. We see a lot of plans on paper. Going forward, can you give us a timeline? When are we going to execute this? We can extend 90 days and after that another 90 days. If you say we are going forward, we continue for another 90 days. When we don't see anything happening, we ask ourselves what is going on. Syed said it is a multi-family property. One of the lots on the plan, Lot #7 is the first lot Syed is going to place his duplex on. He said that he has already ordered the house, has received DES approval for that septic system, and in January Cathy said she contacted the Town about the water—do we need to install the water main and talked about the building permit and process. Syed is ready to go ahead with house construction knowing prior to that we need to install the water main. It was also noted that the fire hydrants and turn around for the fire equipment needs to be addressed. Cathy said she looked back at the records and there was some turning radius to show the hammerhead vs. the cul-de-sac. Cathy said it appears the hammerhead could provide the turning radius.
In October, 2017 Syed had asked for approval for renovation of the hotel building, but found out with engineering that the building is so old, he decided to go with a building a new building. He said we have a letter from the architect, and we are trying to utilize the current foot print but there are some septic issues to be resolved. Syed said we are hoping to have the work done in the next month or two. Horizons Engineering is working with the architect. Mr. Hogan noted that these are two separate projects—the multi-family units is one project and the hotel building is another project. Syed said that 10,000 Americans are retiring every day and moving to this area and that is why he has focused on handicapped access on the first floor. Each unit will have a handicapped access and if we need more, we will look at that. He said they have focused on manufactured homes, and the one they chose was the Westchester Modular Home to build our design. There will be one handicapped bedroom downstairs and three bedrooms upstairs with two bathrooms and garages for two cars. You won't see much of the homes from the street. There was a discussion about building several different styles. The look of each of the buildings will be different. They will have different settings. There will be nine buildings and the plot on Route 3 could be a commercial use. What is the timeline? Cathy said they are ready to meet with the town and get the approval on the water line or find out what they need to do and apply for a building permit. We know the data on the house. They are supposed to deliver the house in April. We need the permit before they deliver the building. Dave Scalley said the Planning Board has to decide if they are going to extend this approval? Dave said that the road and infrastructure and hydrant need to be done before the houses. Syed said the road has been done. Dave asked if Horizons Engineering is going to certify the roadway and utilities that are going in? Syed said he was told that the road was certified. The previous approval was for the road being built to town specs. Jon Warzocha of Horizons Engineering said that they will review the roads. This project first started in 2005. They will work with Syed to provide the road specs. Dave Scalley said if we don't plan ahead as a Town, we will lose, our ISO will be lost. We have had problems in the past with cable lines to be run, which were not done and people have poor cell service and are worried about 9-1-1 coverage. Syed said they will start with this first duplex, and we will see what the reaction of the townspeople is. The size of the buildings will be the same, and the design may be different. The duplexes are going first at this point. Both units together should be 3,600 square feet, 1,800 square feet each. Once we have the contractor and the first building in place we will move on. We are working on the hotel project as well. The duplexes meet the set-back requirements, and they will come for a building permit. Fire Chief Jeremy Oleson said that there is a process to the building permit, so it is best to get it in sooner than later. Cathy Conway asked who do we go to for the water design? Dave Scalley said that Horizons needs to know what is going to go in. Cathy thinks they are going to tie into the cross-country line. Dave said they will need to talk with Greg Hogan of the Water Department, and they will have that conversation with Greg and Scott of the Water Department so they know. Dave said that the town is trying to make a looped system for a flow rate for our hydrants. Dave thinks that it is proposed to be dead-ended at the hammerhead, and if Syed develops out further then they will need to look at that. Dave Scalley asked about the hotel plan that was approved in October, 2017—is it a change from what was approved? Cathy said they will be coming back with a new site plan review for the hotel. They reviewed the minutes of the October, 2017 meeting, and there were two different motions for two different projects. Chairman Hogan said they have showed up tonight and have given an update on what is being done. The question to the board is whether to give them an extension for 90 days and within that 90 days they need to meet the following requirements: infra structure of the road and the water line issue, they need to give us a mylar, and give us a timeline of when that is all going to be done. In July come back to the Board and give us an update and we will determine if they need an additional 90-day extension. If there is progress being made, and the project is underway and you have met the requirements we can grant another extension. Syed said that they are expecting a couple more houses will be on the ground this year. The new hotel will be a new site plan review. Dave Scalley asked what happened if they don’t? Mr. Hogan said they could make them start over.
Chairman Hogan made a Motion that we grant Echo Lake Investments, LLC a 90-day extension for the duplexes as long as they give us a timeline and meet the infrastructure requirements for the road and water line and give us a copy of the mylar. Mike Finn seconded and the motion passed with a unanimous vote. They will come back with an updated plan for the hotel.
MINOR SUBDIVISION – PHILLIP GRECO FAMILY TRUST – MAP 207/LOT 31
Mark Vander-Hayden presented for Philip Greco Family Trust for subdivision of land for Map 207/Lot 31, to subdivide an existing 6.12-acre parcel with buildings into two separate lots of record. Lot 1 with buildings to be 2.40 acres and lot 2 to be 3.72 acres. They own this land with a house and approved with town water and septic system. He would like to give the minimum frontage and keep a 2.40 lot. This new lot will be served by town water and they have a septic design. They will go through the state subdivision process. They have started the process with the state. The lines are moved a little bit from last month. The final plat checklist was submitted and reviewed. Mark noted that both lots have more than twice the amount of square footage for the lot size. They will have separate driveways. He will be putting in for a driveway permit. Chairman Hogan said it appears all required items have been submitted. It is in a split zone, R-1 & R-B.
Donna Foster made a motion to accept the Subdivision Application from Phillip Greco Family Trust for Map 207/Lot 31 as complete. Bonnie Maroney seconded and the motion passed with a unanimous vote. Chairman Hogan said they will come back next month for approval and we will open it to the public at that time.
SITE PLAN REVIEW APPLICATION– MT. DECEPTION GRAVEL PIT – APPROVAL TO EXCAVATE
Carl Brooks and Michael Carbonneau were in attendance for a site plan review for approval to excavate. Michael Carbonneau presented five copies of the proposed plan. He said at the advisement of the zoning board they were asked to come here. Carl has had a gravel pit on this property, which was approved in January, 2014. In June, 2018, he applied to the Board for a five-year extension. The Board approved the extension. Mr. Carbonneau said he is a local septic system designer and excavator in the area, and he is working on this with Carl. AB Logging was the company that was doing the excavating and had gone with Carl for the original application. In December a lawyer for AB asked the town to rescind the approval because he and Mr. Brooks were no longer working together and he was removing all his permits and plans. He didn't want anyone to work under those existing permits. The Zoning Board saw that those plans are revoked. Mike said that Carl argues that point. They gave us the advice to come back to the planning board to abandon the process AB was involved to make things cleaner. These new plans set aside what AB and Carl had submitted.
Carl's pit has been in operation since the early 80's. Most recently the plans that were titled under Carl and AB were for an alteration of terrain permit that was due when you disturb 100,000 square feet or you excavate 6,000 cubic yards.
He couldn't figure out why the permit is needed because the excavation is not larger than 2 1/2 acres and it doesn’t exceed the 100,000 square feet. He is thinking that they wanted to have the permit covered for 25,000 yards over 5 years. He doesn't think the alteration of terrain permit was needed. Mike said that he spoke with Burt Phillips an engineer in Bartlett, and he told him that we simply file a permit to excavate with the Town and State. A reclamation plan would need to be filed, and this is what this plan is. The area to the west is all the existing flat gravel yard area where the existing piles of gravel are. The plan is to keep it open for aggregate storage. The area to the east, the gravel pit area and the proposed reclamation area is in the purple shaded area. The plan is to disturb up to 1 acre. It was asked what depth they are digging? Mike said it is a side hill, and it is going to deepen that side hill. It will be similar shape and they make take the pit floor down a bit one to two feet in depth. Mr. Carbonneau said in speaking with various site contractors that pit flow had been excavated much deeper and giant boulders were put in. Weaver Brothers and a crew out of Lincoln needed a lot of dynamite. Basically, they are removing and screening gravel. There are no crushed gravel plans at this point, but if they were going to crush, they could crush 5,000 yards in two days so they would rent a crusher and it would only be a two to three-day project. He said there is no washed gravel and no wetlands in the area. It was asked what the time frame would be to have this done? Mr. Carbonneau said the standards for excavation are renewed every year providing you are following the plan. This plan would cover a 10-year period. This is a new plan and a new application. He said that they would just as soon start over with a ten-year plan approval.
Chairman Hogan said that the process is to go through line by line and explain why you put in n/a. Mr. Carbonneau said that AB was a partial applicant and named on the plans. He said he has never seen a gravel permit ever permitted to anyone other than the owner of the pit. The excavation is now back with the planning board for a site plan review. Mr. Carbonneau reviewed the Site Plan Review Application:
Name of Project: Mt. Deception Gravel Pit, named after the road.
Address/Location of Project: 40 Old Cherry Mountain Road, Carroll, N.H.
Applicant/Agent Name: Carl Brooks owner, Michael Carbonneau, Contractor
Address: Carl Brooks, PO Box 9, Carroll, NH 03595
Mike Carbonneau, 528 Hilltop Road, Littleton, NH 03561
Description of the Project: Actively excavate equal to or less than 6,000 cubic yards annually of sand, stone, and gravel. Total gravel pit disturbance will be contiguous and less than 100,000 square feet. Gravel pit area will be the same it has been since the mid-1980’s. Gravel pit reclamation plan will be drafted to show location and area of disturbance as well as reclamation procedure to maintain disturbance area under 100,000 square feet as excavation proceeds. Alteration of Terrain permits are not required and will not be obtained. Mr. Carbonneau said that a list of abutters was provided, and they were notified for tonight. Five copies of the paper prints are here. Is a mylar really required for this process? Chairman Hogan said they will determine that. Mr. Carbonneau said he is an informed agent without decision making power. He is glad to provide information as needed. Total acreage is shown on the plans. Mr. Carbonneau said he was surprised to see on the previous plan that it did not include required information. There are no drainage requirements for this. Storm drainage plan not required. No wetlands and 100-year flood elevation line, he doesn't know that answer. He does have the landscape process denoted in his notes. Slopes not to exceed 2 to 1. They don't plan on having a sign, not necessary. They have safety signs. There will be rope and signs stating do not enter. Mike Finn said that gravel puts are great for bikers to go in and ride around. ATV's create the same problem. They will put up a gate and no trespassing. Carl does live at the property and will monitor that. The edge of the gravel permit carries up to Mt. Deception Road. The soils are classified on the map. Alessandro Foti said one concern he has it that is very visual from the ski area and he had a photo to show this. The Board has to evaluate this. Mr. Foti said we need to follow the guidelines and one of these is visual impact. This is very visible from one of our largest tourist attractions. Mr. Carbonneau said Carl has equal rights as the ski area does to make some money. There were plans in place that never should have been permitted under someone else's name. We are here for a new approval. Mr. Foti asked if they have any plans to minimize the visual impact, primarily from Bretton Woods, as it is pretty major. Mr. Carbonneau said no other than landscaping and keeping the slopes appropriate and keeping the run-off to a minimum. It is a gravel pit, and it has been a gravel pit since 1985. Alex is thinking they will not be excavating in the winter. Operations will shut down prior to ski season. When it snows and stays for the winter, there is no more excavating going on. We couldn't go in and excise gravel today and the ski season is close to closing. Bretton Woods is more than just a ski resort. Bretton Woods is constructing a new wedding/event venue. People don’t want to look at this excavation when they are spending thousands of dollars to stay at a resort. Mr. Foti said he is hoping it can be minimized. Bretton Woods is an abutter. Mr. Foti is a board member asking a question. He said as a board they need to look at the impact on adjoining land uses and visual impact is one and this proposed project has a visual impact. They need to think a little more creatively what can you do to minimize the visual impact? It might be a phase where you excavate then reclaim it then that would minimize the visual impact. Mr. Carbonneau said when it is all done it will be revegetated. Mr. Foti said that they would like a more concrete plan with some specific guidelines. Mr. Carbonneau said this plan would allow excavation and work towards that goal in time. It is one acre out of hundreds of acres. Mr. Foti said that it is impacting for people who are paying for their view and it is impacting for a town who benefits from tourism. We as a board have to make these decisions, and he is not sure what we can do to make it less visually impacted. Mr. Carbonneau said that the plans call to reclaim it and to mulch and seed. You can hydroseed with wildflowers and red pine. Mr. Carbonneau said that Bretton Woods is not here and they are the abutters who were notified. Chairman Hogan said that it is a good point with visual concerns. There is some vegetation that could be planted. You could plant a row of fir or red pine as an aggressive growing tree. Plant one every five feet. That is not an unreasonable request. Part of the old plan was to reclaim. Mr. Foti said when there is no specific mandate to do things then things are not done. Chairman Hogan said that it is not going to be solved tonight. Mr. Carbonneau said that they did one form, a permit to excavate, which is a state form to file with the town, and once the town has approved the reclamation plan that form gets filed with the state. He said they tried to take the application in, but the Town would not accept it. Donna Foster asked where the trucks would be loaded, and Mr. Carbonneau said on the easterly side of the map in the existing storage area. They will back up to the piles and be loaded. It was asked about a bond? Mr. Carbonneau said that they need approval before they get a bond. He has a bond in place. He has put it on hold. He has left the equipment in the pit so he has insurance on that.
Paul Bussiere said he is here, and with all due respect for Carl, Mike, and Dave, because he does not want to see the same thing that happened to Beech Hill Campground. He said previous planning and zoning boards with good intent made big errors that cost good people a lot of money for no reason. He is trying to nip it in the bud. He is bringing it to the Selectmen on Monday and the ZBA that is really where we have to go for an appeal for an administrative decision. Even being here for this new application, according to the latest zoning maps and boards, does it still require a special exception for a pit? It has gone from the zoning board to planning board. Say you approve this does he need a special exception for the pit? If he does need a special exception, he will have to go back to the zoning board. The zoning board can say no. If we accept this as complete and we are not accepting it as approved, we can say you have to go back to the zoning board for the special exception. Only the zoning board can give a special exception. This is a clunky process--now it is back to that clunky process. His next point, when an applicant comes in and produces plans and promises to do things, he is basically entering an agreement. Carl Brooks is basically the responsible party. The Town can hold him accountable. That was an existing excavation with a five-year extension and it was already approved through the ZBA twice. He got a verbal cease and desist order, which is not legal. There are a lot of little pieces here. The Cease and Desist came from the Building Inspector, through the guidance of legal. Paul said he would like to see the legal question and how it was worded. You have an existing permitted operation in place. Just because an agent comes along and says you can't use his plans anymore. Those plans that were approved are with the Town and the property owner. The Town should not get involved. AB Logging says you can't use these anymore so the Town says they are shutting you down. Once these plans are approved, they are the property of the Town. Anyone can come in and see these plans. It is the town's responsibility to enforce those. The advice from your lawyer is looking to protect the Town. Beech Hill cost us a lot of money. Everyone was right, previous boards didn’t do their due diligence. Dave said we got a letter from AB's attorney. Dave said he went and spoke with Carl, and he got it from the zoning board at their last meeting. He then put it in writing. It may not be best to start over. It has been approved numerous times and abutters were notified and notices were given in the newspaper. It presents some conflict. Are their rights more important than Carl's? They are not here tonight. Dave Scalley said in 2014 AB and Carl came for a special exception in the R2 zone to both boards to expand the campground and dig a pond. They wanted to take 30,000 cubic yards of material out to make a pond then they found they couldn't dig for a pond. These are two separate applications.
Bonnie said in the past when we have had a bond, we have had to release the bond. We never released this bond. David said it was not a bond, it was a financial guarantee from AB's bank. Dave said if we get a brand new bond, can we still work under that old excavation permit? Mr. Carbonneau said that this is a new site plan review application. Can the Board accept the application as complete and then we can move forward with the state permits?
Bonnie Moroney made a motion to accept the Site Plan Review Application for Mt. Deception Gravel Pit as complete with the condition that we will see the state permits. Terry Penner seconded and the motion passed with a unanimous vote.
Chairman Hogan said that the Board has a lot of homework to do. We have 65 days to approve this or not. Mr. Carbonneau said a question they have is on the old excavation permit, can a new bond on the old plan allow them to start digging again? If he provides a bond for this old excavation can they continue on this old excavation permit? It is an existing excavation under Carl's name.
Chairman Hogan said that need information from us and the Board of Selectmen. He told them to attend the next meeting, the first Thursday of every month. Let Rena know that you are going to be on the agenda. Mr. Carbonneau said that they will file the application with the office tomorrow.
It was noted that the Town has never approved the returning of the Bond. The Bond goes to the Selectmen. The Bond was not properly dealt with. Can he use a new bond on the previous approved excavation is a good question.
PLANNING BOARD OTHER
--Election of Officers:
Mike Hogan made a motion to recommend Alessandro Foti as the new Chairperson. Mike Finn seconded and the motion passed with a unanimous vote.
Mike Finn made a motion to recommend Mike Hogan as the new Vice Chairperson. Terry Penner seconded and the motion passed with a unanimous vote.
--Dave Scalley said a lot of the applicants are telling the Board and himself information that may not be accurate. There is no follow-up to check up on this. They said there are no wetlands on that property, and there are wetlands on that property. Just because they say it is not there, don't assume it is correct. We need to follow-up on those. Approval should be subject to confirmation. Who should be our agent to do that? They should request an engineer stamp saying there is no wetlands on that property. Dave said he has spoken with Rena and he feels the Zoning Board and the Planning Board need a checklist with the requirements that we need. We can have a list of things applicants need to comply with, and they need to show us proof they have complied. Mike Hogan said they are working on Rules of Procedures, which include how we operate and what applicants have to come back with before they get approved. Dave said currently they don't provide us with legal documentation. Dave said if we can't get to the training classes, we need them to come here and do the classes. The conditions need to be spelled out exactly what they are. There should be some sort of sign-off form to show the applicant has complied with these requirements.
The meeting adjourned at 9:20 p.m.