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Minutes of 05/14/2007

May 18th, 2007

Carroll Board of Selectmen
Meeting Minutes
May 14, 2007
"These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2."

Minutes recorded by Susan Kraabel, Secretary

Board members present: Bonnie Moroney, Allen Strasser, Rena Vecchio

The meeting was called to order at 7:03 PM.

Members of the public present: Roberta McGee, Thomas Gately, Michael Gooden, Dale Shakespeare, Claire Gritzer, Kelly Trammell, John Trammell, Doug Bews, Evan Karpf, John Goodney, Bill Smalley, John Burt, Eleanor Brauns, Billy Rines, Ken Mills, Carmine Fabrizio, Tadd Bailey

The board announced the approval of bills and signing of checks.

The meeting began with a moment of silent prayer in honor of Cpl. Bruce McKay who we lost this week.

Chairman Moroney said there was one change to be made in the minutes of the May 7th meeting. Where the comment was made that we could just hire a new attorney, Selectman Strasser actually said that, not Chairman Moroney. With that correction, Chairman Moroney moved to approve the minutes as corrected. Selectman Vecchio seconded, and the motion was passed unanimously.

The report from Stan Borkowski is posted on the bulletin board.

The selectmen went through the list of committees to have selectman representation and tasks to be completed, in order to give Selectman Vecchio responsibilities for the year. She was asked for her preferences, and the three discussed various items. Responsibilities will be:

Selectman Strasser:
Deal with the legal complications of the embezzlement including the insurance reimbursement and also work on checks and balances going forward.

Be the Selectmen's liason with the building inspector, meet with him 2-3 times per month and work on construction codes and ISO related changes. Deal with building inspection procedures.

Supervise the writing and revisions of the Town Policy manual – needs one revision.

Calculate the impact of various costs on Town tax rate. A selectboard representative to participate in setting the tax rate in Concord will be chosen at a later date.

Act as the Selectboard rep on the AMC and other tax abatement issues; liason with ssessors.

Act as the Selectboard rep on labor laws, hiring contracts, and work rules/changes.

Act as Selectboard rep on the Bridge Committee.

Chairman Moroney:
Act as the Selectboard rep on the ZBA

Act as the Selectboard rep on the Conservation Commission.

Act as the Selectboard rep on the Building Committee – Police Station

Act as the Selectboard rep on the Budget Committee.

Act as the Selectboard rep on the Lennon Rd. Water Line Committtee.

Serve as Welfare Officer. Includes home delivery of food commodities to residents.

Write the Newsletter.

Coordinate Memorial Day Parade.

Selectman Vecchio:
Act as Selectboard rep on the Planning Board

Act as the Selectboard rep on the Safety Committee

Act as the Selectboard rep on the Emergency Preparedness team.

Shared by Chairman Moroney and Selectman Vecchio:
Supervise the writing and revisions of the Town Procedures Manual

Act as liason with Karen Carew on our financial reporting checks and balances.

At the previous meeting, it was suggested that we set up three new general ledger account numbers for expenses related to the old and new police stations. The secretary reported that she’d spoken with Don Borror of the NH Dept. of Revenue Administration, and because that would show money spent on unbudgeted items, we can’t track the expenses this way. We will have to report the funds spent under General Buildings Repair and Maintenance. The actual budget dollars used, for example the excess benefit dollars for a second firefighter, can be transferred to General Buildings. The secretary will research the exact amounts and perform the transfers.

The certified letter to Laila Fekay of Naturally New Hampshire was read by Chairman Moroney. This letter basically gives Ms. Fekay 5 days from receipt of the letter to clean up the debris on her property and fill in the excavation pit that is holding water. As of Monday, Ms. Fekay had not signed for the letter.

A discussion about a possible mold inspection on the old police station was tabled until next week, as Chairman Moroney has not yet spoken to Mr. Francoeur of RPF, Inc.

Chairman Moroney reported that she had already given board members a copy of the Safety Committee minutes from May 2, as well as the report on the town hall inspection. She reported that Billy Rines will be coming to the board as things on the list are to be done. Selectman Strasser asked about the missing fascia board near the roof, and it has been fixed already.

The following items were approved and signed.

Water Abatement – Bews, Downing
Yield Tax Warrant – Rumford Paper
Intent to Cut – BW Resort Management
Intent to Excavate – Rines, Mason, Twin Mtn. Baptist Church
Current Use Tax Warrant – Kenison

In discussing the water abatements, Selectman Vecchio asked if we routinely check for additions or removal of water fixtures in residences or businesses, and was told no, but the metering system would eliminate that need.

Chairman Moroney read a certified letter from Town Counsel to Julia Chamberlain. This letter demanded removal of the two trailers from her Brook Road property, with a 20-day deadline for doing so. Receipt of letter has not yet been confirmed. It was also mentioned that this land would be deeded to the town for nonpayment of taxes on May 23rd.

Chairman Moroney said she’d spoken with the state about going forward with water line expansion on Lennon Road. They said it was okay, and this will be discussed at the next meeting of the water line committee on May 22nd.

Discussion of capital reserve funds for the bridge replacement determined that no money would be taken before the current CD’s mature. $10,000 will be available on May 22nd, and the balance in September. $65,000 was appropriated by warrant article, but only $13,000 can be taken from capital reserve. The balance will come from the budget line item and will be reimbursed by the state.

The secretary reported that the current cash balance in the general fund is $322,896.20, and we still have two school payments to make – May and June – before new tax money comes in. The May payment will be made this week, and the board and employees need to be aware of the need to curb spending in the next several weeks.

Selectman Vecchio said she wanted her earlier questions about the water abatements to be clarified. She was not questioning the validity of either abatement, just the procedures for billing. She also apologized for her delay in reviewing some rules and procedures presented by Selectman Strasser, and asked that the subject be put on next week’s agenda.

Selectman Strasser said in light of what happened in Franconia and reading the Atty. General’s comments on handling disputes, he’d spoken with Al Burbank who does training for the LGC. They offer a risk management seminar with the police where they simulate real life scenarios with actors in order to teach proper responses. They will come up here if we can get 8 people to participate; perhaps we can get others from surrounding communities to come. Selectman Strasser recommended we do this and John Trammell took the information from him, and will look into it.

Doug Bews presented a letter to the selectmen requesting that the town have the IRS investigate the activities of the AMC, specifically the misuse of their 501(c)3 status for selling/serving alcohol and being in direct competition with local businesses, and provided the proper address for a letter. Selectman Strasser suggested we bring the letter to Town Counsel for his advice before sending. Evan Karpf questioned the need for counsel, and others suggested sending it to the LGC. Selectman Strasser pointed out that Atty. Waugh has been working on the AMC situation for years, has had ongoing contact with their attorney, Randy Cooper, and we don’t want to jeopardize any negotiations. The secretary also explained that the LGC gives general advice, but when specifics come up, as in this case, they would refer us to our attorneys. Atty. Waugh will be contacted for his reaction.

Dr. Karpf let everyone know that there will be another balloon test done on Saturday, May 19, from 9 AM-3PM. with weather date being the same hours on Sunday, May 20th. This balloon will be at 91’ rather than the original 180’. If the pole height could be 90’, it would mean there would not have to be a light on top. It would also mean only 2 antennas on the pole, and anyone else beyond Verizon would need to put up another tower. Federal law says carriers have a right to put in a tower.

Chief Trammell said he has procured the loan of a generator for 2 years through the Emergency Management Assn for the state.

Selectman Vecchio asked Mr. Goodney if we should do the NIMS training he’d brought up. He felt we should and said we could have federal funds blocked if we don’t have the proper training. We need to have 20 people present for onsite training, or it can be done online. The three selectmen, office staff, highway department, and transfer station employees should all be trained. Chairman Moroney moved to have Mr. Goodney try to schedule onsite training. Selectman Vecchio seconded, and the motion was passed unanimously. Mr. Goodney pointed out that Coos County had been added to the list of disaster area counties in the state. We can submit money spent on disaster relief for the police, fire, highway, and water departments. Also if anyone had food spoilage due to the storm, they can recoup losses. A notice will be put on the board. Mr. Goodney is going to a meeting on Thursday in Berlin to discuss procedures for getting disaster funds.

Chairman Moroney made a motion, and Selectman Vecchio seconded, to send flowers to the Bruce McKay family. There was a unanimous vote to pass the motion. Then discussion took place about a fund set up for the family, and Chairman Moroney moved to donate $100 to the fund rather than send flowers. Selectman Strasser seconded the motion, and it was passed unanimously.


At 8:12 PM, as there was no additional business, Chairman Moroney declared the meeting ended, and moved to go into executive session regarding personnel matters and town aid. This was seconded by Selectman Vecchio. The board was polled, and went into executive session.

At the close of executive session, Chairman Moroney made a motion to return to public session and seal the minutes from executive session; Selectman Vecchio seconded and the motion passed unanimously.

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