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Minutes of 7/22/2019
July 25th, 2019
Carroll Board of Selectmen
Meeting Minutes
July 22, 2019
“These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”
Minutes recorded by Kirsten T. Hodgdon, Secretary
Board Members present: Bonnie J. Moroney, David A. Scalley
Members of the Public present: Imre Szauter, Jeremy Oleson & Allan Clark
The meeting was called to order at 7:00 p.m. by Chairwoman Moroney.
Pledge of Allegiance.
Selectman Scalley stated the purpose of this meeting was to get everyone up-to-date with the happenings of the new municipal buildings. He has asked Project Manager Allan Clark to go over the concepts and the budget. The Board stated they wanted to make sure this happened before the committee for the future of the town buildings and the building committee meet on Wednesday evening.
Project Manager Allan Clark thanked for the Board for allowing him to come and update everyone. He first presented the Board with Total Project Tracking Budget and Concepts B and C. He asked that they not look at the numbers until he went over the concepts so he could explain the numbers.
Mr. Clark stated that it was quickly realized when the Task Force started meeting that the original concept of the layout for the new buildings was not ideal. After much discussion, Concept B was proposed. This concept was sent for a preliminary proposal for site work, including excavation. To everyone’s dismay this estimate came back at $1,200,000 versus the budgeted $400,000.
After this was presented to the Task Force, Concept C was developed. Both Concepts were then sent out again for preliminary estimates for site work and numbers came back much lower. As it currently stands Concept B will still cost $150,000-$200,000 more than Concept C. The site work preliminary estimate is currently $525,000 versus the original $400,000 but Mr. Clark is confident that he will be able to make the budget work. Mr. Clark has been evaluating numbers and as it stands now the project is short about $59,000, however, Mr. Clark feels when final numbers are in the project will come in under budget.
The Board noticed as Mr. Clark stated that with Concept C the parking lot for the new town hall is where the existing town hall sits, so it would need to come down. He is in hopes that after Wednesday’s meetings of the two committees that a recommendation will be able to be presented to the Board at the next Selectmen’s meeting. With a recommendation, it can be known if Concept C will be accepted or if the Task Force will need to go back to the drawing board for a layout.
Mr. Clark stated that the project is currently one month behind schedule. He is in hopes that ground breaking will happen sometime in September and the buildings can be weather tight by Thanksgiving. With this it would allow workers to complete the inside during the winter months. He also stated that we have probably noticed all the stakes outside and that borings will be done this week, likely to begin on Wednesday morning.
He advised the Board that the footprints for both buildings are finalized and the interior layouts are almost complete. The Public Safety building has remained the same as was originally sized and the Town Hall has gained a slightly large footprint than originally proposed to allow for ample storage. He also stated that some grants have been agreed to, such as $7,500 to be used towards the engineering and $125,000 from Homeland Security and we are just waiting to hear on the $250,000 one from the Northern Border Regional Commission.
Imre reminded everyone that the Building Committee meeting will take place right after the Future of the Town Building Committee meeting, which will start at 7 P.M.
The following items were approved and signed:
HealthTrust Authorized User Access Forms
Chairwoman Moroney said the next Selectmen’s Meeting will be Monday, July 29, 2019, at 7:00 p.m. at the Town Hall.
As there was no further business, the Board was polled and went into non-public session, per RSA 91-A:3 for Personnel at 7:53 p.m. Chairwoman Moroney, yes; Selectman Scalley, yes.
At the close of non-public session at 8:18 p.m., Selectman Scalley moved to return to public session and seal the minutes from non-public session. Chairwoman Moroney seconded and the Motion passed unanimously.
There being no further discussion, Selectmen Scalley made a Motion to adjourn the meeting. Chairwoman Moroney seconded and the Motion passed unanimously. Chairwoman Moroney declared the meeting ended at 8:19 p.m.