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Minutes of 7/9/2019
July 10th, 2019
Carroll Planning Board
Minutes
July 9, 2019
7:00 PM
“These minutes of the Town of Carroll Planning Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Planning Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A: 2.
PLBD Members Present: Vice Chair Michael Hogan, Selectmen’s Representative, Bonnie Moroney, Donna Foster, Mike Finn, John Gardiner and Terry Penner
Members of the Public: Mike Petrosus/Profile Motel, Cathy Conway/Horizons Engineering/Echo Lake, Donald Blajda/Koal PLLC/Echo Lake, Pam Walsh, Joan Karpf, Mr. Washburn, Richard Gould, Gardner Kellogg, Andy smith, Greg Hogan, Dave Scalley and Jeremy Oleson, Syed Nuruzzaman and Nicole Nutting
Minutes taken by: Rena Vecchio, Secretary
Pledge of Allegiance
Selectmen’s Representative, Bonnie Moroney opened the meeting at 7:05 PM as Chairman Foti had not arrived and Vice Chair Michael Hogan had called and told the secretary he would be about 20 minutes late.
APPROVAL OF MINUTES
Selectmen’s Representative, Bonnie Moroney, asked the board if they were ready to approve the minutes of June 6, 2019.
Terry Penner made a motion to approve the minutes of June 6, 2019 as written. Mike Finn seconded and the motion passed unanimously.
CONTINUES MINOR SITE PLAN/PROFILE MOTEL/REPLACING 2 (1) BEDROOM CABINS WITH 1 (3) BEDROOM & 2 MOTOR HOME PAD’S NEXT TO IT/MIKE PETROSUS
Mike Petrosus, agent for Profile Deluxe, explained that there were 2/1bedroom cabins in the back, to the right of the motel, that were built in 1936. They are old and need to be replaced. He is proposing to remove them and put in 1/3 bedroom building instead and replace the septic at the same time. He also wants to put in 2 motor home pads in case he has to start housing his J 1’s (employees). The board had accepted his application in June and he was here for the approval. The conditions put on the approval were: to have the maps given in the correct size, have the roadway depicted with the correct dimensions’ (fill, etc.), a copy of the deed showing any easements, restrictions, covenants, and any other required documents.
Bonnie asked Fire Chief Jeremy Oleson if he had anything to add. Chief said that there are plans he will look at but he wants the two trailer/RV sites to conform to the Fire NFPA #1194 and any other applicable codes. And he said the driveway needs to conform with the driveway regulations and it needs to be 15 feet wide. Greg Hogan was asked if he was satisfied and he said yes he had talked to Mike Petrosus and sent an email to the secretary stating such.
Bonnie said that Mike Petrosus had given the board everything they had asked for and asked the board if they had any questions. They did not.
Bonnie opened the Public Hearing. There was no public input. Bonnie closed the Public Hearing.
Mike Finn made a motion: to approve the Site Plan Application for Profile Deluxe Motel, 508 Route 3 S, Map 207-026-000-001, Twin Mountain, NH, to replace 2/1 bedroom cabins with a single 3 bedroom and to also add 2 motor home sites next to it. The 3/bedroom will be rented seasonally and the RV sites, if used, will be for employees only. John Gardner seconded and the motion passed unanimously.
SITE PLAN/RE-SUBDIVISION/ LEDGEWOOD/SHARED DRIVEWAY
This is a Re-subdivision because the approved map for the subdivision that was recorded will have a change in driveways.
Vice Chair Mike Hogan joined the board. Selectmen’s Representative continued with this application to allow Vice Chair to get settled. Bonnie reads the Submission requirements. A hard copy of the requirements will be attached to the minutes in the office,
The board started talking about the application:
• Fire Chief Jeremy said the grade is 10%. We keep allowing roads and driveways above the allowed 10%. It is not only putting the owners in jeopardy but the rescue people and the fire department. Also the hydrant needs to be repaired according to code.
• Terry Penner wanted to know if there was a copy of the deed with restrictions. Mr. Gould said he thought he had sent it in but the secretary said she had not received it
• Mike Hogan asked if this driveway was to service 3 lots. Mr. Gould said actually it will be 4 lots. Mike Hogan said our regulations only allow for 2 lots to be serviced off of one driveway.
• Andy Smith said the driveway will service only 2 lots. The others will be before the board latter.
• Now Mike Hogan feels they should be going to the Zoning Board first because they are asking for a variance for the one driveway servicing 3 lots. Mr. Gould would like the board to see the “driveway”. Mike said you should be putting in a road and then all lots could be serviced by it. Mike said he does not see how the board can accept the application when it goes against the regulations. He still feels they should be going for a road instead of a driveway.
• Dave Scalley can the board accept the application with the condition that the ZBA has to approve the Variance.
• Joan Karpf said the subdivision regulations allow for a waiver to the regulations on the inclines.
• Andy Smith said that the application is only looking to put in a driveway to service 2 lots, C6 and C11, that is it. C5 would come back for a driveway at a later date
• Terry Penner said the board could accept the application with conditions if they wanted to.
• Mike Finn said he just doesn’t know why they don’t put in the road instead of a driveway. Thinks this would satisfy the fire department.
• Road or driveway still needs to have a waiver for the grade of the driveway.
Mike Hogan made a motion: to accept the Site Plan/ Re-Subdivision Application for Ledgewood Subdivision, for a shared driveway for Map 416 Lots 011-006-0C6 & 011-011-C11, Route 302 W, Twin Mountain, NH with these conditions:
• That there will be maps showing that the Lot 5 driveway will come off the proposed extension of Beechwood Drive and not this driveway discussed tonight/owners should be notified of this
• This driveway only services Lots 6 & 11
• They would need a waiver on the grade of the driveway
Bonnie Moroney seconded and the motion to accept was unanimous.
CONTINUED 90 DAY EXTENSION REVISITED/ECHO LAKE SOLAR SPRING SUBDIVISION/SYED NURUZZAMAN
Map 206-058-000-001 Map 206-058-002-003 Map 206-058-003-004 Map 206-058-004-005 Map 206-058-005-006 Map 206-058-006-007
Map 206-058-007-009 Map 206-058-008-008 Map 206-058-009-ORD
Cathy Conway from Horizons Engineering, was representing Syed Nuruzaman, owner, on Echo Lake Subdivision/Solar Springs and she introduced Donald Blajda from Koal, PLLC Architects. They are here tonight to show the board their plans for the subdivision. They were before the board last in October of 2017. At that time they were asked to have maps and a mylar done and there was nothing ever given to the board. So in February the board sent a letter asking them to come before again with plans for the water and road. At this point the board could extend them 90 Days to get things down or they could have them start over.
Cathy told the board:
• They were asked for a Mylar showing water lines and the road—That was given on May 21st.
• Met with Fire Chief Jeremy Oleson and the map shows the 8” PVC pipe—It also shows a hydrant at the intersection of Route 3 and another hydrant at the end of the cul-de-sac.
• Met with Greg Hogan Public Works Director and went over the condition of the road. It is over grown and trees will have to come out—the road at this time probably does not meet town specs. Also they looked at water main and the town has an existing main on the adjacent property with a gate valve and T. The town is working on getting an easement for that connection.
• Syed has contracted with a modular home builder and got approval for a septic system. This is all for lot 7.
• Eversource has been contacted as there was power there years ago too—Noel Brown is working on that
• They know they have to remove trees from the existing road and check the gravel and take soil samples to make sure it was up to the town specs but they were hesitant to do anything until they came back to the board
• Mike Hogan said that a 3rd Party Review would have to happen on the road and the board has to talk about the water with the applicant—When the applicant was in front of board in 2017 there were to be 9 lots with 2/2 bedroom duplexes (0r 4 bedrooms per lot) and now they are looking for 2/4 bedrooms duplexes (or 8 bedrooms per lot.)
• Cathy said there is a round foundation on Lot 6—intend to put in 2/4 bedroom duplexes with garages
• Dave Scalley says board needs to know what is going on, every time we turn around it is something different—get a plan and stick to it so everyone knows what is going on now and in the future
• Mike Hogan said he thinks there have been too many changes and he believes they have to come back to the board and start over
• Mike Finn said he agrees with Mike Hogan—too many changes everything is different—even mentioned a house
• Cathy wants to know what the board is looking for—no application?—thought everything was approved in April?
• Secretary said that she told Cathy they had been no decisions made that night except to grant a 90 day extension to the applicant to get his plans in order—then to come back to the board with the plans for the board—that is what was decided nothing else
• Greg Hogan, Public Works Supervisor, said the town is now working with the Dufresne Group, that is setting up a water model and hydraulic analysis of the Carroll water system—we are to give them all new developments businesses etc that will affect the town’s water—by doing this the town will now be able to see how much water is available and what the next step is—haven’t talked to them lately
• Cathy asked if she would be able to put a note at the bottom of the plan that stated there would be 9/8 bedroom duplexes
• Mike Finn said it certainly wouldn’t hurt
• Dave Scalley said his concern is that abutters came to the October 2017 PLBD meeting and heard a public hearing on 2/2 bedroom duplexes—just trying to save the town and the applicant from any backfire for not doing it properly—the 2/2bedoom duplexes were what was discussed--the 2005 PLBD approval was for private homes
• Syed said he mentioned it at the April 4, 2019
• But it was not voted on
• Cathy do the subdivision regs say you have to give number of bedrooms?
• It is in the minutes of October 2017 how many bedrooms that was presented that night at a public hearing and approved on what was presented
• Cathy wants to know if they can get a conditional approval tonight
• Joan Karpf said if duplexes are allowed they are allowed doesn’t matter
• Mike Hogan you will need to get an approved road and there will need to be a 3rd Party Review to make sure it is still an approved road
before any building’s can go in—check registry for an approved road—still has to be brought up to specs now
• Mike Hogan says you cannot get a building permit without a road and at this point we do not know if this is up to the town specs
• Fire Chief Jeremy Oleson said that there is a 911 number for this and it would have to be a road then to get a number but the road most likely is not up to specs now
• Cathy still wants to get conditional approval—can she get it?
• Mike Hogan said they need to show an engineered road, a 3rd party to review for the road, an easement for the water line, where it is, and an alternate route if there is no easement for the water—the Public Works Supervisor, Greg Hogan and Jeremy Oleson are to be kept involved on all of this— owner of the property will bear the cost of the costs of input of information to the Dufresne Group
• Dave Scalley said that no Building Permit can be pulled until the infrastructure is approved and installed
• Northpoint Engineers have been used by the town before and they may do the 3rd Party Review
• Bonnie and Mike Hogan asked the secretary to call town Counsel on the 2/2 bedroom approval and now the 2/4 bedroom approval—should they ignore it and move ahead?
SITE PLAN APPLICATION/ECHO LAKE MOTEL/SYED NURUZZAMAN
Cathy Conway, Horizons Engineering, is representing the owner of Echo Lake Motel, Syed Nuruzzaman. The proposed project will demolish the existing 38 room motel and restaurant and build a new 50 room motel with a function room.
Vice Chair Mike Hogan asks Cathy to go thru the submission requirements: (a hard copy will be attached to the hard copy in the office)
• Page 3 0f 5, last requirement, “size and proposed location of water supply and sewage facilities and provisions for the future expansion.”(Greg Hogan said that water line needs to be 8” not 6”)
• Page 4 of 5, 2nd requirement, “Proposed provision for fire protection”
(Fire Chief Jeremy Oleson said a sprinkler system is needed, need to improve the road/driveway and a hydrant needs to be put in)
• Will use existing septic system as it is in great condition but need to increase leach fields
• No restaurant but function room that will have breakfast (seating for function room 175 seats, 20 employees, conference room 20 people—number of seats had to be done for septic system)
• Need DOT driveway permit
• Number of parking spaces needed is 87 but they have space for 106
• 50’ ROW in back is only easement on property
• State permits pending are DOT driveway permit, DES alteration of terrain permit and DES sub-surface disposal systems
Questions now from board:
• Donna Foster said the application is for 50 room motel but it seems like there is more?
• Cathy said they are looking at 50 with the motel and then 11 rooms for the annex
• Fire Chief said application says 50. So is it 50 or not. This is where the problem is. What is proposed is proposed.
• Motel is 2 story–may renovate annex or tear down and add to motel instead the ten rooms
• Donner Foster asked if they were using exact footprint of existing motel—yes almost exactly same footprint
Open to public for discussion:
• Nicole Nutting asked what could be done to prevent clients from hotel or function room from trespassing on her property
• Cathy asked if she was asking for fence? Syed said a chain link fence would be put up
• Pam Walsh said she had guests from the motel picking her garden for vegetables and just trespassing—also wants “Private Property” signs put up
• Again fencing could be put in
• Pam Walsh mentioned also the condition of the Airport Road—Greg said it is in poor condition
• Cathy said that main entrance will be in front—sometimes a gated fence could be put in where fire truck could go thru
• Board also said town road is problem for town not Syed
• Joan Karpf said her and Pam’s water comes from motel—wants to make sure the cars and trucks do not damage their water pipes, do not want them freezing because of it—can they be moved?
• There was more discussion of water from Joan and Pam—Greg Hogan said he wanted the discussion to stop it did not belong in front of the PLBD—it is a discussion that he and the selectmen deal with
• Nicole Nutting asked if the applicant had plans for noise barriers?—Cathy said not now
• Mike reiterated that Joan and Pam and Nicole would like fencing and private property signs—
Mike Hogan made a motion to accept the Site Plan for Echo Lake Motel/Syed Nuruzzaman, 233 Route 3 South, Twin Mountain, NH, Map 206-054-000-003, as complete with these conditions:
1. Change the pipes size from 6” to 8”
2. Abutter Nicole Nutting, Map 206-055-000-000, to have a L shaped fence put in by Syed Nuruzzaman
3. Abutter Joan Karpf, Map 206-052-000-002 & Pam Walsh, Map 206-051-000-001, to have fencing put in and “Private Property” or “No Trespassing” signs by Syed Nuruzzaman (Joans fencing to be stockade)
4. Dufresne Group to do 3rd Party Review on water lines with applicant bearing cost
5. Change in rooms from application from 50 rooms to 62 (hotel=50 rooms, annex=11 rooms, managers= 1 bedroom for total of 62)
Terry Penner seconded and the a motion passed unanimously.
Vice Chair Mike Hogan said he wanted to table #’s 7 & 8 on the agenda due the time. The board agreed.
PUBLIC HEARINGS ON PROPOSED NEW SITE PLAN AND SUBDIVISION REGULATIONS
1. POSTING OF NOTICES
The Chairman asked if the board had any questions or anything to add to the proposed regulation.
The board had decided to follow RSA 676:4 that said a board could publish public hearing notices with a posting or a publication and the board may do one or the other as long as they are consistent with the Rules of Procedure and Site Plan and Subdivision Regulations.
Chairman Foti said that at a recent workshop he had been at it was stated that a town still had to notice public hearings a paper and they never really answered why. The board asked the secretary to check with NH Municipal Association.
The Chair opened the public hearing.. There was no input or questions. The Chair closed the public hearing.
The public hearing will be continued until July.
2. 90 DAY COMPLETION OF APPROVAL
The Chairman asked if the board had anything to offer or questions on this proposed regulations. Mike Finn said the regulation handed out to the board needed to have spelling corrections.
The Chair then opened the public hearing. There was no input or questions. The public hearing was closed.
The board agreed to the proposed 90 day move on any conditions of a site plan or subdivision conditional approval.
The public hearing will be continued until July
.
3. RULES OF PROCEDURE
Other changes were made and checking with NH Municipal on a couple of things. Terry Penner also thought that a few things he learned at the 25th Spring PLBD & ZBA Conference should be asked for with our plats/maps. The board agreed.
The Chair opened the public hearing. There was no input or questions. The public hearing was closed.
The public hearing will be continued until July.
Mike Hogan made a motion to adjourn. Mike Finn seconded and the motion passed unanimously. The meeting ended at 10:20.