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Minutes of 7/29/2019
August 6th, 2019
Carroll Board of Selectmen
Meeting Minutes
July 29, 2019
“These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”
Minutes recorded by Kirsten T. Hodgdon, Secretary
Board Members present: Bonnie J. Moroney, David A. Scalley, Robert W. Gauthier, Jr.
Members of the Public present: Imre Szauter, Jeremy Oleson, Greg Hogan, Mike Gooden, Rob Scott, Michael Berry, Kelly Trammell, Rena Vecchio & James Murphy
The meeting was called to order at 7:00 p.m. by Chairwoman Moroney.
Pledge of Allegiance.
The Chair announced the approval and signing of the manifests.
Selectman Scalley made a Motion to: Approve the minutes of July 15, 2019. Selectman Gauthier seconded and the Motion passed unanimously.
Selectman Scalley made a Motion to: Approve the minutes of July 22, 2019. Chairwoman Moroney seconded and the Motion passed. Selectman Gauthier abstained as he was not in attendance on July 22, 2019.
Michael Berry and Rob Scott thanked the Board for allowing them to come and discuss WMRHS's 2020 Building Renovation Project. Mr. Berry stated that multiple attempts at renovating the High School have been proposed, but failed. He feels this is the most fiscally responsible plan to date and they are being as transparent as possible in hopes of getting approval.
Mr. Berry mentions that they have been at the top of the State funding list for approximately 10 years but in order to get the funding they must present a plan approved by the Community to the State and they have not been able to do so. It is his and Mr. Scott’s hope to get Community approval in March of 2020, State approval in March 2021 and begin the renovations in July 2021. Mr. Berry states they have revamped the plan from 2013 to address safety issues, prepare the CTE (Career & Technical Explorations) for today’s society and offer benefits to the Community.
Rob Scott went over the conceptual plans for the renovation and the proposed costs associated with the project. (A copy of the handouts from the meeting can be seen at the Selectmen’s Office.) He stated he feels this renovation proposal is more realistic than 2013 and allows for growth and updating as needed in the future without having to completely re-renovate. He also mentioned there are multiple grants they will be applying for and they are also hopeful this renovation, if approved, will bring a lot of work to local companies.
The floor was open for questions and discussion and then the Board thanked Mr. Berry & Mr. Scott for their time.
Selectman Gauthier asked to discuss how the Board should communicate with the Town Attorney and when it is appropriate to do so. He noted that it is costly and should only be done when necessary. Selectman Scalley stated that the Board can vote on who should contact but, in the past, it has always been anyone on the Board can contact them as long as all Selectmen are apprised of the communication in writing, i.e. CC’d on the e-mail with the attorney.
Chairwoman Moroney read a statement to Selectmen Gauthier in regards to an e-mail he sent her regarding her recent communications with the Town Attorney about the new town buildings. Discussion ensued between Chairwoman Moroney and Selectmen Gauthier about who authorized her to send the e-mail. Chairwoman Moroney stated that no one needed to authorize it and Selectmen Gauthier said that was fine if the Board agreed to it, he just wanted an answer. Discussion continued and it was then that Rena Vecchio interjected and reminded the Board that you can’t read an emotion from an e-mail.
Selectmen Scalley agreed with Mrs. Vecchio and apologized that this issue was arising. He acknowledged that he is the contact for the Selectboard due to the fact that he is on the Task Force. Chairwoman Moroney had asked Selectmen Scalley to get the information in writing for the Board to have and he had not provided it, hence her reaching out. He also stated he did some research and the Chair of the Board may reach out to legal anytime in regards to Town business or emergency situations. It was concluded that the Chair can reach out to the Town Attorney anytime regarding town business.
Imre Szauter read and presented to the Board the quarterly report for the Building Committee. (A copy of the report can be seen at the Selectmen’s Office.) Essentially the report states that the Committee met on May 9, 2019 to interview the potential construction managers and then met again on July 24, 2019 where Project Manager, Allan Clark, gave his quarterly update to the Building Committee and apprised them of the current progress with the new municipal buildings. The Building Committee set a target date of September 21, 2019 for a brief ground-breaking ceremony. It was also at this meeting that the Building Committee prepared their recommendation for the Selectmen that was presented later in the meeting.
Mr. Szauter also noted that he as the Building Committee Chair, he has sent thank you letters to Carlson’s Lodge, Garneau’s Garage, The Mt. Washington Hotel and Yaya’s for them writing letters for our submission of the Northern Border Regional Commission Grant application. The Town was notified on July 26 that we did received $250,000 to partially fund the construction of the new intersection onto Route 302.
Next Mr. Szauter read the Building Committees site plan recommendation to the Board. The Building Committee was presented Concept B and Concept C at the July 24 meeting. In a motion, unanimously passed from the Building Committee, they recommend the Selectboard adopts Concept C to move forward with, which entails the demolition of the current Town Hall following the transfer of all offices, records and material to the new Town Hall.
Selectman Scalley thanked the Building Committee as a whole and thanked Imre for all of his hard work. Chairwoman Moroney let the Board know that in discussion with the Town Attorney a vote needs to be done to authorize building in the current lot that the Town Hall sits on due to the wording of the warrant article. Kelly Trammell asks if a Lot Line Adjustment should be done, Selectmen Scalley stated that one will be done if the Board adopts Concept C and will be presented to the Planning Board.
Selectman Scalley made a Motion to: utilize lot 206-017-000-000 in addition to 206-018-000-000 for the new municipal buildings project. Selectman Gauthier seconded and the Motion passed unanimously.
Selectman Scalley made a Motion to: to accept Concept C as recommended by the Building Committee. Selectman Gauthier seconded and the Motion passed unanimously.
Discussion then took place in concerns to having the money in the budget to tear down the existing Town Hall. If it is needed from additional fund, it would need to be a Warrant Article for March of 2020. Kelly Trammell asked if they would know before then if the Warrant Article is needed and Selectmen Scalley stated, “Yes.” It was expressed that the Task Force feels that the approximately $60,000 that is needed will be found in the original budget and there will be no need to find the money from other sources.
Mike Gooden asked the Selectboard if they felt this decision was going to come back on them due to the fact that they told the taxpayers they would have the final say. Selectmen Scalley stated that multiple meetings have been posted and held and no one proposed anything of sustenance. The Board feels that the taxpayers were given the time promised. Rena Vecchio suggested the Board write a letter and explain their decision and maybe send this to the local papers and the Town Newsletter. Chairwoman Moroney stated she will compose something, Imre Szauter stated he would assist.
The following items were approved and signed:
Northpoint Engineering Agent Authorization Letter
Selectman Scalley made a Motion to: authorize Northpoint Engineering, LLC to act as Applicant and/or Agent, on behalf of the Town, in facilitating any and all state and federal permit applications, including but not limited to applications to the State of New Hampshire Department of Environmental Services and the State of New Hampshire Department of Transportation for the purpose of a proposed building project on the subject parcels of land. Selectman Gauthier seconded and the Motion passed unanimously.
Certificate of Occupancy – Scalley (Selectman Scalley abstained.)
MS-535 – DRA
Land Use Change Tax Warrant – Foster (Selectman Scalley abstained.); Smith; Dearborn/Clark; Walsh; Furness
Property Tax Abatement – State of NH
Other
Chairwoman Moroney had a discussion about the former Wright property that is now owned by the Town but the State of NH put a lien on it in 2014. Discussion ensued about what needs to happen for the Town to do anything with the property and it was agreed upon that Legal should be contacted.
Selectman Scalley made a Motion to: send to the Legal for review. Chairwoman Moroney seconded and the Motion passed unanimously.
Chairwoman Moroney reminded everyone that there is a Pancake Breakfast on Saturday, August 3, 2019 at the Fire Station.
Jeremy Oleson let the Board know that on Saturday, July 27, 2019 the ambulance was hit in Lancaster while doing a transport. No one was injured and a report has been started with Primex.
Greg Hogan started a discussion in regards to the Town purchasing the snow thrower that was approved in March 2019. It was determined this should be followed up on after Greg does more research.
Rena Vecchio asked about where things stood with the Lepage easement for the Echo Lake Subdivision. The Secretary will reach out to Legal.
Chairwoman Moroney said the next Selectmen’s Meeting will be Monday, August 12, 2019, at 7:00 p.m. at the Town Hall.
As there was no further business, the Board was polled and went into non-public session, per RSA 91-A:3 for Legal & Personnel at 9:18 p.m. Chairwoman Moroney, yes; Selectman Scalley, yes; Selectman Gauthier, yes.
At the close of non-public session at 9:53 p.m., Selectman Gauthier moved to return to public session and seal the minutes from non-public session. Chairwoman Moroney seconded and the Motion passed unanimously.
There being no further discussion, Chairwoman Moroney made a Motion to adjourn the meeting. Selectman Gauthier seconded and the Motion passed unanimously. Chairwoman Moroney declared the meeting ended at 9:54 p.m.