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Minutes of June 20, 2007 meeting

June 25th, 2007

Carroll Budget Committee
Minutes of June 20, 2007

Members present: Tom Gately, Carmine Fabrizio, Ken Mills, Karen Moran. Members excused: Bonnie Moroney, Lori Hogan. Absent: Ben Jellison

Members of the public present: There were no members of the public present.

Tom called the meeting to order at 7:04.

Tom motioned to accept the minutes of 5/24/2007 as written, Ken seconded, all in favor.

Tom provided one copy of a report called “Adjustments to Budget Expenditures” which reflects the movement among accounts, if any. The following were noted:
01-4155.10-200 Retirement ( 4,996.20)
01-4155.10-202 Medicare ( 478.50)
01-4155.10-300 Emp. Insurance (15,388.42)
01-4155.10-301 Unemplymnt Comp ( 6.00)
subtotal (20,869.12)
01-4194.10-430 20,869.12
net change to approved budget -0-

The movement from the Personnel Administration line items to the Repairs and Maintenance Town Buildings reflects the excess benefit funds budgeted to provide for the second firefighter, had that warrant article passed (accounted in this manner at suggestion of Dept of Revenue). The increase to the Town Buildings is to cover the lease and upgrade of the Temporary Police Station.

Tom wondered if this report should be requested for each meeting, Karen offered that only if there are changed items should we have the report printed. Tom will discuss with Sue Kraabel prior to each meeting. Karen offered to make photocopies of the report for the rest of the Committee, as there was only one available.

A question in the May meeting was to which account did the insurance proceeds post for both the Police Station and the bond payment for the prior Town Clerk. Both posted to account 01-3509.10, Other Miscellaneous Revenue. Total in the account is $135,958.56. Karen said she had communicated with Sue about having the budgeted revenue numbers input to the revenue worksheet. Sue agreed it was a good idea, but would have to find time to accomplish the task. Both agreed it was a good idea although should not be at the top of her list of things to do.

Discussion ensued regarding the insurance proceeds that were received for the Police Station. It is not clear if the funds, although received, can be expended, as the expense is not a budgeted item. Tom indicated that at one of the Select Board meetings, the LGC thought the funds could be used, while the DRA said no, you would have to petition the DRA closer to year end. Karen suggested that the minutes and documentation relative to the expending of the funds be obtained, to ensure the Budget Committee understands the basis on which the renovation to the old Police Station can be made.

Tom noted that the misposted item in the Budget Committee Expense 01-4150.10-806, had been corrected. The $30.99 in the line item represents paper purchased.

The Planning Board and Zoning Board secretary salary line items are both much higher than budgeted. After communication with Sue K, it was understood that the time spent in the office preparing minutes, etc., is now being properly booked to the appropriate salary line item. Because of this reallocation, it is understood that the general Selectmen’s Office Staff 01-4150.10-111 line item should appear to be less than budgeted.

Discussion then took place regarding the Select Board’s review of planning board fees, as they are currently based on a percentage of building cost but cannot be excessively higher than the planning board costs. There is concern that some of the fees to be paid out east may be higher than necessary.

A general review of the budget to date took place, with a few line items already overbudget. Specifically, the Elections and Registration section has several over, although in total it is $249. The Town Moderator salary should be budgeted $300 for 2008, rather than the $150 budgeted for 2007, as in prior years, the amount was the flat $300.

An accounting adjustment in the amount of ($1,400) was noted in account 01-4192.10-900, explained as a reversal of an accrual to purchase manuals. The anticipated purchase was to take place in 2006, but the books were made available at no cost to the town.

It was noted that some line items have been exceeded, but overall each department is well within its budget. It was noted that the Highway budget has only been expended 23%. The crew has worked primarily on the water lines.

There was a question of whether the town audit has been completed.

The Solid Waste budget is in line, while the training line is over. Discussion ensued regarding the revenue fund, and the appropriateness of the sale of recyclable bottles out of state. General discussion about the efficient manner the transfer station is operating.

Discussion took place regarding the National Incident Management System (NIMS) training which all town employees must take, in order for the town to qualify for possible grants in the future, should assistance be required. Karen noted that she took it online, there is no cost, and took about one hour.

There was no outgoing correspondence and no other business to complete. Karen motioned to adjourn, Ken seconded. All were in favor. Tom closed the meeting at 7:50pm.

The next meeting will be July 18, 2007 at 7:00 pm.

Respectfully submitted,
Karen Moran, Secretary

Town of Carroll, New Hampshire ®2024