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Minutes of 9/23/2019
October 1st, 2019
Carroll Board of Selectmen
Meeting Minutes
September 23, 2019
“These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”
Minutes recorded by Kirsten T. Hodgdon, Secretary
Board Members present: Bonnie J. Moroney, David A. Scalley
Members of the Public present: Steve Messina, Michael Hogan, Dianne Hogan, Imre Szauter, Jeremy Oleson, Michael Caponette, Greg Hogan, Ed Martin, Claire Gritzer, Bill Emerson & John Gardiner
The meeting was called to order at 6:00 p.m. by Chairwoman Moroney.
Pledge of Allegiance.
The Chair announced the approval and signing of the manifests.
Selectman Scalley made a Motion to: Approve the minutes of September 16, 2019. Chairwoman Moroney seconded and the Motion passed unanimously.
Imre Szauter presented the Board with the quarterly report from the Building Committee. (Report will be attached to minutes in the office.) He thanked multiple people for their help and participation in the groundbreaking ceremony on September 21 and announced the next Building Committee meeting will be October 24 at 9 a.m. at the Town Hall.
Michael Hogan presented the Board with an article in regards to the City of Laconia trying to move forward with issuing short-term rental permits. He stated recently it was brought up at a meeting that some townspeople are having issues with air bnb type properties. These types of permits are ones that would have to be renewed each year and if there are multiple complaints regarding the property then the permit would not be renewed.
Chairwoman Moroney asked if the state has proposed anything and as of yet they have not. It is just being handled at town and city level currently. Jeremy Oleson stated if people are having issues that they contact the Police Department so that there is documentation of the issues that may or may not be on-going. Michael Hogan just wanted to make the Board aware that other towns are trying to adopt ordinances so if townspeople continue to have issues this is something that could be looked into adopting.
Next Michael Hogan spoke in regards to the Planning Board budget. He said it was recently caught that the line for Master Plan should be for the Master Plan and Ordinance and Regulation Review and Updating. He mentioned that if we look at minutes from the 2019 budget presentation, which happened in 2018, we would find that. The Secretary noted she would look into this and change the line name, if necessary.
The following items were approved and signed :
Water Warrant – Butler
Budget presentations began with the Treasurer’s budget given by the Secretary in the absence of the Treasurer, Annette Marquis. Mrs. Marquis said that if anyone has any questions, they can call her.
2019 2020
01-4130.10-134 Deputy Treasurer 330 335
01-4130.10-135 Treasurer 5,200 5300
01-4130.10-201 Treasurer Training & Travel 500 500
01-4130.10-202 Treasurer Office Supplies 200 400
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$6,230 $6,535
Chairwoman Moroney made a Motion to: Approve the Treasurer’s budget. Selectman Scalley seconded and the Motion passed unanimously.
John Gardiner was present to present the Library budget. He stated the only two lines that were increasing were the librarian salary, with a three percent cost of living increase, and the telephone to cover the increased costs.
2019 2020
01-4550.10-100 Librarian Salary 11,250 11,960
01-4550.10200 Telephone 840 850
01-4550.10-201 Books 1,450 1,450
01-4550.10-202 Subscriptions 500 500
01-4550.10-205 Miscellaneous 125 125
01-4550.10-208 Capital Items 150 150
01-4550.10-210 Computer/Software 200 200
01-4550.10-215 Audio/Video 450 450
01-4155.10-218 Dues/Training/Seminars 150 150
01-4550.10-220 Office Supplies 300 300
01-4550.10-222 Mileage 125 125
----------- ----------
$15,540 $16,260
Mr. Gardiner spoke in regards to the expenses for moving and equipping the library in the new building. The Library Trustees feel that they are going to need an additional $3,500-$4,000 after receiving a quote from Normandeau’s and ask that the Selectmen consider adding that in. He stated that for furniture he thinks they will be able to use monies that are currently in Trust accounts.
Selectman Scalley thanked the Library for their $20,000 contribution to the new buildings and stated he feels that an additional line is going to need to be added to the overall budget to cover miscellaneous moving expenses that were not considered and this will be looked into once all departments have presented their budgets.
Chairwoman Moroney made a Motion to: Approve the Library’s budget. Selectman Scalley seconded and the Motion passed unanimously.
John Gardiner then presented the Emergency Management budget. He stated that the Hazard Mitigation Plan that was done in 2014 and accepted by the State of NH & FEMA in 2015 is due for renewal in 2020. Renewing this is mostly grant funded but does require the town pay the expense up front which is the reason for the increase in the grant line.
2019 2020
01-4290.10-100 EM Director 1,000 1,000
01-4290.10-101 EM Deputy Director Salary 750 750
01-4290.10-200 Training/Mileage 500 500
01-4290.10-201 Radio Equipment/Repair 1 1
01-4290.10-202 Emergency Operations Ctr. 500 500
01-4290.10-203 Equipment Acquisition 750 500
01-4290.10-204 Emergency Op. Plan Updates 1 1
01-4290.10-205 Grants 1 7,000
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$ 3,503 $10,252
Jeremy Oleson asked him if he had any plans to utilize the space in the new public safety building. He said yes and is working with Allan Clark on obtaining additional grants for safety items, such as generators for both buildings and to make sure the emergency operation center is established and funded.
Selectman Scalley made a Motion to: Approve the Emergency Management budget. Chairwoman Moroney seconded and the Motion passed unanimously.
Claire Gritzer was present to present the Trustees of the Trust Fund budget. There were no proposed changes from last year.
2019 2020
01-4130.10-138 Salaries 1,056 1,056
01-4130.10-140 Trustees Education/Seminars 700 700
01-4130.10-141 Office Supplies 150 150
---------- ---------
$ 1,916 $ 1,916
Chairwoman Moroney made a Motion to: Approve the Trustees of the Trust Funds budget. Selectman Scalley seconded and the Motion passed unanimously.
Ed Martin presented the Cemetery Trustees budget. He stated that the mowing has gone up from last year due to hiring a new company to do the mowing. He did however state he was able to get them come down from their original quote.
2019 2020
01-4195.10-100 Cemetery Salaries 1 1
01-4195.10-101 Cemetery Trustees Chair 400 400
01-4195.10-102 Cemetery Trustees Salary 600 600
01-4195.10-200 Cemetery Maintenance 1,800 2,400
01-4195.10-201 Cemetery Improvements 1,200 1,200
----------- ----------
$ 4,001 $4,601
Mr. Martin is hopeful that in 2020 he will be able, with the help of volunteers, to freshen up the paint on the carriage house and work on numerous projects around the cemeteries.
Selectman Scalley made a Motion to: Approve the Cemetery Trustees budget. Chairwoman Moroney seconded and the Motion passed unanimously.
Follow Up:
Wright Property – Chairwoman Moroney spoke with the medicade lawyer in regards to this property. It was the lawyer’s recommendation that in 2020, when the previous owners can no longer appeal the town taking it, the property be put out to a sealed bid process. Chairwoman Moroney said it sounded like the lawyer would be willing to work with the town and town counsel in regards to settling up on the property.
Echo Lake Investments – The Secretary let the Board know that the checks were received from the client and Northpoint Engineering has been given the green light to move forward with the third-party review.
Lepage Easement – The Secretary advised the Board the water main easement deed was received from Mr. Lepage and will be sent to the registry for recording.
Cherry Mountain Road – The questions that were asked to be sent to town counsel were sent on September 18, 2019. The Secretary has not received an answer from town counsel and will follow-up again.
Other:
Michael Hogan wanted to make sure that Greg Hogan is taking into consideration the flags and granite display pieces for the new buildings when it comes to his budget for 2020. He stated he is hoping for some donations and veteran involvement but wants to make sure that the funds don’t fall short. Selectman Scalley asked if he could have a proposed budget for these done by the end of November. He said he would make sure that it is complete.
Steve Messina stated that time is of the essence when it comes to the Selectmen’s decision of plowing or not plowing Cherry Mountain Road and Lower Falls. He is concerned that snow is going to start falling before a decision is made. Mr. Messina also presented and read minutes from the January 24, 2011 meeting in regards to Cherry Mountain Road and asked Chairwoman Moroney what she meant by what was written. She stated that she believes she was reading from an e-mail from the State but wasn’t entirely sure as these minutes were from over 8 years ago.
He asked that we contact him as soon as we hear from the lawyer’s as he is hoping the residents won’t need to wait until the next meeting for an answer. The Selectmen stated that they will need to review the information before it is released.
Chairwoman Moroney said the next Selectmen’s Meeting will be Monday, October 7, 2019, at 6:00 p.m. at the Town Hall.
As there was no further business, the Board was polled and went into non-public session, per RSA 91-A:3 for Personnel at 7:07 p.m. Chairwoman Moroney, yes; Selectman Scalley, yes.
At the close of non-public session at 7:47 p.m., Chairwoman Moroney moved to return to public session and seal the minutes from non-public session. Selectman Scalley seconded and the Motion passed unanimously.
There being no further discussion, Chairwoman Moroney made a Motion to adjourn the meeting. Selectmen Scalley seconded and the Motion passed unanimously. Chairwoman Moroney declared the meeting ended at 7:47 p.m.