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Minutes of 2/10/2020
February 13th, 2020
Carroll Board of Selectmen
Meeting Minutes
February 10, 2020
“These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”
Minutes recorded by Kelly Trammell, Secretary
Board Members present: Bonnie Moroney, David A. Scalley, Robert Gauthier Jr.
Members of the Public present: Imre Szauter, Tadd Bailey, Jeremy Oleson, Mike Hogan, Dianne Hogan, Chris Pappas, Greg Hogan
The meeting was called to order at 6:01 p.m. by Chairwoman Moroney.
Pledge of Allegiance
At 6:02 p.m. Chairwoman Moroney made a motion to go into non-public session per RSA 91-A:3 for Personnel. The motion was seconded by Selectman Scalley and polled; Moroney – yes, Scalley – yes, Gauthier – yes.
At 6:09 p.m. Selectman Gauthier made a motion to return to public session. The motion was seconded by Selectman Scalley and passed unanimously. Selectman Gauthier made a motion to seal the minutes. The motion was seconded by Selectman Scalley and passed unanimously.
Selectman Scalley made a motion to approve the minutes of 1/27/2020 as written. The motion was seconded by Selectman Gauthier and the motion passed unanimously.
Selectman Scalley made a motion to approve the minutes of 1/29/2020 as written. The motion was seconded by Selectman Gauthier and the motion passed unanimously.
Selectman Scalley made a motion to approve the minutes of 2/4/2020 as written. The motion was seconded by Selectman Gauthier and the motion passed unanimously.
Imre Szauter presented a report on behalf of the Building Committee which last met on January 30. The moving schedule, dedication, memorials and preservation of materials was discussed. Afterwards, the attendees toured the new buildings. On Feb. 8, Allan Clark also hosted another tour which was attended by 14 people. The Dedication Ceremony Subcommittee will meet on Feb. 20 at 7:00 p.m. Szauter and Selectman Scalley met with the Historical Society on Feb. 5 and it was decided there will be a work party on Feb. 22 to removed and store items identified on their list. The next regular meeting will be Thursday, March 12, 9:00 a.m. at Town Hall.
Selectman Gauthier asked Imre if a time was set for the move on March 28th. Gauthier was trying to line up some High School student volunteers. Imre said he’d have to check with John Gardiner who was working with scheduling the ROTC volunteers. A discussion was held about insurance coverage specifically with anyone who will volunteer.
The Secretary advised the Board that she had spoken with NH DRA about the warrant article for North Country Veterans that was mistakenly left off the warrant. DRA advised that a warrant cannot be added after the fact. The representative said in the future, the operating budget should be increased by the amount of the forgotten warrant. She said the Selectmen can still choose to make a donation out of the operating budget if they choose. The Secretary advised that after the vote in March, she will ask the Selectmen to vote if they approve the donation. The Selectmen agreed.
The following items were reviewed and voted on individually. Selectman Gauthier made motions to approve each and Selectman Scalley seconded each. All votes were unanimous.
Water Warrant – Maguire, Greco Family Trust, Ward
NH DOT Municipal Work Zone Agreement
NH DOT Municipal Side Walk Agreement
E-911 Form
Thank You Letter – Attleboro Ski Club
The Board reviewed an engagement letter from Melanson Heath auditing company. The term was written to expire in 2021. Selectman Scalley questioned the Board’s authority to sign a multi-year contract. Selectman Gauthier said he’d like to know when they can expect the next audit to be completed. The Board asked the Secretary to request a one-year contract.
The Board reviewed a 2020 Census Boundary Letter. Selectman Scalley made a motion to approve and sign. Selectman Gauthier seconded and the motion passed unanimously.
The Secretary advised the Board that John Foster, Trustee of the Trust Funds, was inquiring what the Board’s plans were for Road Improvements. He was asking so that the Trustees would have an idea of how long they can invest funds for. The Board had a short discussion and decided it would be best if the Trustees would attend the next meeting and bring in account balances and interest rates they were anticipating.
The Secretary advised the Board she had received a phone call asking about the sale of the Fire Station. She said she’s also heard from a second party who is interested. Selectman Gauthier said he thinks the Board should hold off any discussion until after the Fire Department has moved out of the building. A short discussion was held about the State requirement that the driveway entrance be changed. Selectman Scalley agreed that the Board should hold off on a decision. He said if the building is sold, he’d like to see deed restrictions put on so it doesn’t look like Whitefield Center.
FOLLOW UP:
Echo Lake - Selectman Scalley said he spoke with Kevin Leonard of Northpoint Engineering and Cathy Conway of Horizons Engineering. They are trying to set up an appointment to meet to iron out the difference to move the project forward and avoid getting into a legal situation. The meeting is tentatively Thursday, Feb. 13 at 10:00 a.m.
Razing Building – Selectman Scalley said he hasn’t heard from the removal company. They had paperwork that needed to be filed with the State that usually takes 10 days for approval. He will follow-up.
Town Aid Policy – Tabled
OTHER:
Selectman Gauthier said he needed clarification on the warrant article for the fire truck. He questioned if the warrant article is listed as no new taxation because the special revenue fund is paying for the down payment this year. The Secretary advised that is correct and a warrant article will have to go in next year for that year’s payment. It is a requirement by DRA.
Chairwoman Moroney advised Selectman Scalley that the office would like to purchase an additional fire-resistant safe. An email had been sent to Allan Clark but there wasn’t a response yet. Moroney asked if Scalley would bring it up at the next Construction meeting.
Chairwoman Moroney said hiring a cleaning company was discussed at the last meeting. She said she had called Trahan Cleaning out of Lunenburg, VT. They are interested and offered to come look at the space. Moroney advised them the buildings were still under construction and access was limited at this point. She said she also called Martin’s but they only do carpet cleaning now. She said she also had another company name out of Woodstock. Imre Szauter suggested waiting until the flooring is in the buildings before anyone comes in to give a price so they know what they are dealing with.
Chairwoman Moroney asked the Board what night they’d like to have the next Selectmen’s meeting. It’s been every Monday but the next week is a holiday. It was decided to skip a week and the next meeting will be Monday, February 24th.
Mike Hogan asked the Board if the North Country Veterans donation will have to be a vote. Selectman Scalley said they will vote on the donation in March after the election.
Mike Hogan also advised the Board that someone came to the Planning Board for permission to have a food truck. Hogan said Claremont issues a permit issued for the day, month or season. He said it’s not addressed in our ordinances and asked the Selectmen for guidance where to go with it. The Selectmen advised Hogan if he’d like to continuing looking into it and get back to them. All agreed it would have be voted on as a change to the Zoning Ordinance.
Imre Sauter asked the Board to consider looking at the Community Room Usage Policy. He said the original version needs some changes and there is an updated seating chart that can be included. He also said the Security Camera Policy should be revisited. Selectman Scalley made a motion for Chairwoman Moroney to work with Imre on the policies. Selectman Gauthier seconded and all were in favor. The Board agreed to put it on the agenda for the next meeting.
At 7:06 p.m. Chairwoman Moroney made a motion to go into non-public session per RSA 91-A:3 for Legal. The motion was seconded by Selectman Scalley and polled; Moroney – yes, Scalley – yes, Gauthier – yes.
At 7:51 p.m. Selectman Gauthier made a motion to return to public session. The motion was seconded by Selectman Scalley and passed unanimously. Selectman Gauthier made a motion to seal the minutes. The motion was seconded by Selectman Scalley and passed unanimously.
With no further business, Chairwoman Moroney made a motion to adjourn the meeting. Selectman Gauthier seconded and the Motion passed unanimously. Chairwoman Moroney declared the meeting ended at 7:52 p.m.