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Minutes of 3/3/2020
March 9th, 2020
Carroll Board of Selectmen
Meeting Minutes
March 3, 2020
“These minutes of the Town of Carroll Select Board have been recorded by its Secretary. Though believed to be accurate and correct they are subject to additions, deletions and corrections by the Select Board at its next meeting when the Board votes its final approval of the minutes. They are being made available at this time to conform to the requirements of New Hampshire RSA 91-A:2.”
Minutes recorded by Kelly Trammell, Secretary
Board Members present: Bonnie Moroney, David A. Scalley
Selectman Gauthier was excused.
Members of the Public present: Michael Hogan, Dianne Hogan, Imre Szauter, Michael Gooden, Greg Hogan, Chris Pappas, Rena Vecchio, Tadd Bailey, Jeremy Oleson
The meeting was called to order at 6:00 p.m. by Chairwoman Moroney.
Pledge of Allegiance
The Chair announced the approval of bills and signing of manifests.
Selectman Scalley made a motion to approve the minutes of 2/24/2020 as written. The motion was seconded by Chairwoman Moroney and passed unanimously.
Imre Szauter presented an update on behalf of the Building Committee. Szauter stated the Committee has not met since the previous week. He thanked Bonnie Moroney for including the Building Committee article in the Town Newsletter. Szauter said as a result he had been contacted by several volunteers who were willing to help with moving at the end of the Month. He announced the next Building Committee meeting will be Thursday, March 12 at 9:00 a.m. at the Town Hall.
Northern Border Regional Commission Grant – The Secretary advised that Selectman Gauthier asked that it be placed on the agenda. As Selectman Gauthier was unable to attend the meeting that evening, the Secretary stated Gauthier wanted to investigate if there were still other items open that were worth applying for in the grant. The matter was tabled until next week.
The Board reviewed an elderly exemption application. Selectman Scalley made a motion to approve and sign. Chairwoman Moroney seconded and the motion passed unanimously.
The Board reviewed a driveway permit for the Twin Mountain Snowmobile Club. Chairwoman Moroney made a motion to approve and sign. Selectman Scalley seconded and the motion passed unanimously.
Follow Up:
Echo Lake – Selectman Scalley advised that communications had been ongoing and moving forward. He said Kevin Leonard from Northpoint Engineering had just forwarded a report but Scalley had not had time to review it yet.
Raze Building – Scalley said the snow in the parking lot had been removed and the excavator is on site. He said dumpsters were delivered that day and demolition was to begin in the morning. He advised that Greg Hogan would be on site to handle any situations that may arise until such a point that the building was completely down.
Community Room Usage Policy – A copy of the policy was reviewed. Several members of the public expressed that they felt the non-refundable cleaning fee of $50.00 was too low. The Selectmen agreed to change the fee to $100.00. Dianne Hogan also suggested that cleaning the bathrooms be added to the checklist and the Board agreed. Changes will be made and brought forth to the Board for their approval next meeting.
Security Camera Policy – The Board review a copy of the policy. Selectman Scalley made a motion to approve the policy as written. Chairwoman Moroney seconded and the motion passed unanimously.
Cleaning Companies – Tabled
Other –
Imre Szauter asked the Board if they were planning on holding their regularly scheduled meeting on Monday, March 9th. He said he was asking because it would determine when the room could be set up for elections on the 10th. Fire Chief Oleson said the Select Board could hold their meeting at the Fire Station. The Board agreed that would work.
Szauter also advised that Heidi Lawton from NH Dept. of Homeland Security had met with himself, EMD Director Gardiner and Asst. Director Trammell to discuss the $125,000 grant for the E.O.C. Heidi did a walk-thru on the job site and asked if the generators were in place, which they are. She advised that the Town won’t qualify for the grant because the generators were installed before the grant paperwork was approved. She said she has not seen any paperwork that was previously submitted. Szauter said in speaking with Lawton, the Town can still put in for furniture, file cabinets, etc. going into the E.O.C. and EMD office. Szauter said a follow up needs to be conducted with Allan Clark to see if he submitted paperwork to someone that Heidi wasn’t aware of.
Greg Hogan gave the Board a copy of the Carroll Water Works Emergency Operation Plan that needs to be submitted to NH DES. The Board reviewed the paperwork and Selectman Scalley made a motion to approve and sign. The motion was seconded by Chairwoman Moroney and the motion passed unanimously.
Rena Vecchio asked what is happening to the doors in the Town Hall. She said the 250th Anniversary Celebration group would like to sell them as a fundraiser. Selectman Scalley said there are still items the group wanted to remove from the Town Hall after the election and they would discuss it then.
Chairwoman Moroney advised that Selectman Gauthier would be present for elections from 8 a.m. to 4 p.m. as a Representative. She advised Selectman Scalley that she would come in for the remaining part of the day and he agreed.
Selectman Scalley said he spoke with Bambi from Bank of NH. She advised that our loan agreement states REI Services was to be a 3rd party inspector on the loan. If we do not use REI, she offered another company that will do it for a $600 set up fee and $1250 for each site visit thereafter. She said Allan Clark offered to continue doing the inspection part free of charge. Scalley said he was advising the Board and that it would be brought to the Task Force Meeting in the morning to decide on how they wish to proceed.
The next meeting will be Monday, March 9 at 7:00 p.m. at the Fire Station.
At 6:38 p.m., Chairwoman Moroney made a motion to go into non-public session per RSA 91-A:3 for legal. The motion was seconded by Selectman Scalley and polled; Moroney – yes, Scalley – yes.
At 7:58 p.m., Selectman Scalley made a motion return to public session and seal the minutes. Chairwoman Moroney seconded and the motion passed unanimously. Selectman Scalley made a motion to adjourn the meeting. Chairwoman Moroney seconded and the motion passed unanimously. Chairwoman Moroney declared the meeting ended at 7:58 p.m.